Purchase Executive Fresher Jobs in Navi Mumbai

JD- Purchase Billing & Vendor ManagementKey Responsibilities1. Purchase Billing & VerificationVerify vendor invoices with booking details, duty slips, and agreed rate cards.Ensure billing accuracy including KM, hours, toll, parking, and extra charges.Cross-check duty slips and booking data before approving vendor invoices.Ensure vendor invoices are received within the defined cut-off timeline.Identify discrepancies and coordinate with vendors for corrections.2. Cost ControlMaintain updated vendor rate contracts and agreements.Ensure vendors follow agreed pricing and billing formats.3. MIS & Data MonitoringPrepare daily / weekly / monthly Purchase MIS reports.Track unbilled bookings, pending duty slips, and vendor invoice status.Share MIS reports with vendors for review and create the invoice.4. Process ComplianceEnsure all purchase billing processes follow company SOPs.Monitor duty slips closing in the system within defined TAT.Maintain proper documentation and audit readiness.5. CoordinationCoordinate with Operations, Accounts, and Billing teams for smooth invoice processing.Resolve vendor billing disputes and queries.Ensure timely submission of verified invoices to the Accounts team.Key Skills RequiredStrong invoice verification and data analysis skillsVendor negotiation and communication skillsKnowledge of MIS reporting and ExcelAttention to detail and problem-solving abilityGood coordination with cross-functional teamsKey Performance Indicators (KPI)Accuracy of vendor invoice verificationVendor cost optimization through negotiation or Extras deductionsMIS reporting accuracy and timelinessReduction in billing discrepanciesTimely closing of duty slips and purchase invoices

Purchase Requisition Handling:Receive purchase requisitions from Stores / Production / Management.Verify requirement, quantity, and urgency.Check existing stock before initiating a purchase.Obtain necessary approvals before placing orders.B. Vendor ManagementIdentify and maintain the approved vendor list.Obtain quotations from multiple vendors wherever possible.Compare quotations based on price, quality, delivery, and payment terms.Negotiate rates and delivery schedules as per company guidelines.Maintain vendor contact details and performance records.C. Purchase Order (PO) ProcessingPrepare Purchase Orders with complete details:Material description and specificationQuantity and rateGST detailsDelivery schedulePayment termsGet the PO approved by the authorised signatory.Issue a PO to the vendor and obtain confirmation.Share the PO copy with Stores and Accounts.D. Follow-up & Delivery CoordinationFollow up with vendors for the timely delivery of materials.Coordinate with Stores for material receipt status.Expedite critical or urgent materials.Inform management of any delivery delays.E. Rework, Rejection & Replacement CoordinationCoordinate with Stores and Quality for rejected or rework materials.Communicate rejection details to vendors.Arrange return, rework, or replacement of materials.Follow up for credit notes, replacements, or revised delivery.Maintain proper records of rework and rejection cases.F. Coordination with AccountsShare PO details for booking liabilities.Coordinate for bill verification and payment processing.Ensure vendor invoices match PO terms.Assist in resolving billing or GST discrepancies.5. Daily ResponsibilitiesProcess approved purchase requisitions.Follow up with vendors for deliveries.Coordinate with Stores on material status.

JD -Research and evaluate potential vendors.Negotiate contracts, pricing, and terms.Track orders, ensure timely delivery, and review product quality.Enter order details into internal databases and maintain records.Prepare purchase reports, including cost analyses.Monitor stock levels and place orders as needed.Coordinate with warehouse and technical teams for proper storage and spares delivery.Resolve order discrepancies in collaboration with the technical department