Project Coordinator Fresher Jobs in Guwahati

Job Summary:The Admin Operations Manager is responsible for overseeing and coordinating all administrative and operational functions within the organization. This role ensures smooth day-to-day operations, effective resource utilization, adherence to company policies, and a safe and efficient work environment. The Admin Operations Manager acts as the central link between management, staff, and external vendors to ensure business continuity and operational excellence.Key Responsibilities: 1. Administrative ManagementSupervise all administrative activities including office management, logistics, and facility operations.Develop, implement, and monitor Standard Operating Procedures (SOPs) to improve efficiency and consistency.Maintain accurate records of office assets, inventory, and documentation.Oversee procurement of office supplies, equipment, and vendor contracts.Ensure compliance with statutory, health, and safety regulations. 2. Operational OversightPlan and manage daily operations to ensure seamless workflow across departments.Identify process gaps and recommend operational improvements to enhance productivity.Coordinate with internal teams to ensure alignment between administrative and business goals.Monitor and evaluate performance metrics, generating periodic operational and financial reports.Oversee maintenance, housekeeping, and facility management services. 3. People & Vendor ManagementLead and supervise administrative and support staff to ensure efficiency and professionalism.Conduct training, performance evaluations, and team development activities.Manage vendor relationships negotiate contracts, ensure service quality, and control costs.Foster a positive work culture focused on collaboration, accountability, and high performance. 4. Budgeting & Cost ControlPrepare and manage annual operational and administrative budgets.Track expenditures and identify cost-saving opportunities without compromising quality.Support finance teams in audits, expense reporting, and budget analysis. 5. Communication & CoordinationAct as a liaison between management, employees, and external agencies.Ensure smooth communication flow across departments and timely issue resolution.Prepare reports, presentations, and administrative updates for senior management.Qualifications and Requirements:Bachelors degree in Business Administration, Management, or a related field.MBA or equivalent qualification preferred.06 years of experience in administration or operations, including managerial experience.Strong knowledge of office management, procurement, and vendor coordination.Proficiency in MS Office (Excel, Word, PowerPoint) and ERP or administrative management systems.Excellent leadership, communication, and organizational skills.Ability to multitask and manage time effectively under pressure.Knowledge of compliance, safety, and statutory regulations.Key Skills:Leadership and team managementStrategic planning and executionProcess improvement and operational efficiencyBudgeting and cost controlVendor and facilities managementCommunication and problem-solvingAnalytical thinking and reportingPerformance Indicators:Operational efficiency and process improvement metricsBudget adherence and cost control effectivenessStaff performance and retention ratesCompliance and audit scoresTimeliness and accuracy of reporting

- Assist in the development and implementation of project plans, including timelines, budgets, and resource allocation, ensuring alignment with company objectives.- Act as a liaison between clients, team members, and management to ensure effective communication and project updates throughout the lifecycle.- Maintain accurate and up-to-date project documentation, including meeting minutes, status reports, contracts, and other related records.- Coordinate with internal teams and external vendors to ensure timely procurement and allocation of resources required for project execution.- Monitor and track project milestones, ensuring that all tasks are completed on schedule, and identify and address potential delays.- Assist in tracking and managing project budgets, ensuring costs are kept within allocated limits and reporting discrepancies as needed.- Proactively identify potential risks and issues, and work with the project team to develop solutions and contingency plans to mitigate them.- Ensure that all project deliverables meet the required standards and comply with legal, financial, and regulatory requirements, especially within real estate and financial services.- Build and maintain positive relationships with clients, contractors, and vendors, addressing any concerns or requests promptly.After project completion, conduct evaluations to assess outcomes, gather feedback from stakeholders, and identify areas for improvement for future projects.

- Oversee day-to-day operations at the construction site, ensuring all activities are carried out according to the project plan, schedule, and safety regulations.- Monitor construction work to ensure it meets the required standards, specifications, and legal requirements.- Enforce strict adherence to health and safety regulations to prevent accidents and ensure a safe working environment.- Coordinate the activities of various teams, ensuring that work is completed on time and within the scope of the project.- Ensure that construction materials, tools, and equipment are available and used efficiently, avoiding delays due to shortages or misuse.- Maintain accurate records of daily activities, including progress, issues, labor hours, material usage, and any changes or deviations from the project plan.- Identify potential problems on-site and work with the project manager or other stakeholders to resolve them quickly and efficiently.- Assist in monitoring and controlling the budget for the site, ensuring that work is completed within the financial constraints.- Supervise and provide leadership to workers on site, ensuring that everyone follows the established work procedures and safety guidelines.- Act as the primary point of contact for clients, architects, engineers, and other stakeholders on the site.- Ensure that all construction activities comply with environmental regulations and that the site is kept clean and environmentally friendly.- Oversee subcontractor work and ensure it meets quality standards and project requirements.- Coordinate with subcontractors to ensure proper scheduling and execution of their tasks.- Conduct regular safety audits and inspections to identify potential hazards, ensuring that corrective actions are implemented immediately.- Ensure efficient site logistics, including the organization of equipment, machinery, and workforce, to optimize productivity and minimize delays.

- Assist senior operations staff in day-to-day operations, ensuring smooth execution of IT services and projects.- Help coordinate IT projects by tracking deadlines, milestones, and deliverables.- Assist in the scheduling and planning of resources for various IT projects or service deliveries.- Assist with communication between vendors, clients, and internal teams to ensure operational needs are met.- Maintain records of all project documentation, contracts, service agreements, and other operational materials.- Assist in managing inventory of IT equipment and software, ensuring that stocks are maintained and orders are placed as necessary.- Input operational data into relevant software or systems to maintain accurate and real-time records.- Identify inefficiencies in operational processes and assist in implementing solutions to improve efficiency and reduce costs.- Provide support to clients regarding operational issues, service requests, or technical inquiries.- Assist in tracking customer complaints or service issues, ensuring timely resolution or escalation.- Prepare regular operational reports to track performance metrics, resource utilization, and any outstanding tasks or issues.- Work closely with IT teams, including developers, engineers, and technical support, to ensure the timely delivery of services or projects.- Assist in monitoring the quality of services and solutions delivered to clients, ensuring they align with company standards.- Ensure all operational activities comply with relevant industry regulations, company policies, and client agreements.- Assist in monitoring the allocation of resources (staff, equipment, etc.) to ensure projects or operations are properly supported.- Support in managing operational incidents or issues that arise, ensuring they are logged, tracked, and resolved in a timely manner.- Assist in organizing training sessions for operational processes, tools, or software used within the team.