Executive Secretary Jobs in India

We are looking for a detail-oriented and organized Executive Secretary to manage administrative tasks and support our team in a fast-paced office environment in Lucknow. The ideal candidate will be a female with excellent communication and organizational skills.**Key Responsibilities:**- **Manage Scheduling:** Coordinate and organize appointments, meetings, and travel arrangements to ensure efficient time management for the team.- **Documentation Support:** Prepare and maintain various documents, reports, and correspondence to assist daily operations.- **Communication Liaison:** Serve as the first point of contact for internal and external communications, ensuring professional and timely responses.- **Office Organization:** Oversee office supplies and inventory to maintain an organized workspace that fosters productivity.- **Data Entry and Record Keeping:** Input and update information in databases and filing systems, ensuring accuracy and easy access.**Required Skills and Expectations:**- The candidate should have a minimum of a 12th-grade education, with a focus on administrative or office management.- Strong communication skills, both verbal and written, are essential for effective interaction with colleagues and clients.- Proficiency in basic computer applications, such as Microsoft Office (Word, Excel, and PowerPoint), is necessary for daily tasks.- Excellent organizational skills and attention to detail are crucial for managing multiple tasks effectively.- A positive attitude and willingness to learn will contribute to a collaborative work environment.

We are seeking a dedicated and organized Executive Secretary to support our team in Lucknow. This role is ideal for someone with 0 to 6 years of experience who is looking to grow in an office environment. **Key Responsibilities:**- **Administrative Support:** Assist with daily administrative tasks, including managing schedules, organizing meetings, and handling correspondence to ensure smooth workflow.- **Record Management:** Maintain and update files and documents regularly to keep important information easily accessible and organized.- **Communication Liaison:** Act as a point of contact between team members and external stakeholders to facilitate effective communication.- **Meeting Coordination:** Prepare agendas, take minutes, and distribute notes after meetings to keep everyone informed and accountable.- **Travel Arrangements:** Organize travel plans, including booking flights and accommodations, to ensure hassle-free trips for team members.- **Confidentiality Maintenance:** Handle sensitive information with the utmost discretion to protect company interests and employee privacy.**Required Skills and Expectations:**- **Strong Organizational Skills:** You should be able to manage multiple tasks efficiently and prioritize work effectively.- **Excellent Communication:** Clear verbal and written communication skills are essential to interact with team members and clients.- **Proficiency in Computer Software:** Familiarity with MS Office and other office software is necessary for daily tasks.- **Adaptability:** Be open to learning and handling various tasks as required by the team.- **Professional Attitude:** Maintain a positive demeanor and build a conducive work environment through teamwork and respect. This role is perfect for a motivated individual who is looking to make a meaningful contribution to our office operations.

We are hiring for a Leading Gems & Jewelers company in Charni Road - (Mumbai) for a ''Front Office / Receptionist''Min 2 yrs expCtc - upto 4lpa ( negotiable for the right candidate )Good experience in Handling front desk, calls, appointments, records, guest hospitality etcFemales onlyExcellent communication skills

Job PurposeThe Personal Assistant position at MIFM involves providing comprehensive administrative and organizational support to MD of company. This role is critical in ensuring schedules are organized, communications are streamlined, and the executive can focus on core strategic responsibilities. A high degree of professionalism, attention to detail, and the ability to handle sensitive information with discretion are essential. Key Responsibilities Calendar and Schedule Management: Proactively manage complex diaries, including scheduling meetings, appointments, and resolving conflicts efficiently. Communication Handling: Screen and prioritize incoming emails, phone calls, and correspondence on behalf of the executive, ensuring prompt responses or appropriate escalation. Travel Coordination: Plan and organize detailed domestic and international travel itineraries, including flights, accommodation, and ground transportation. Meeting Preparation: Coordinate meetings and events, including logistics, preparing agendas, presentations, and documents. Take meeting minutes and follow up on action points as required. Document and Report Preparation: Type, format, and edit various documents, reports, and presentations using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Information Management: Maintain and update contact lists, implement efficient electronic and paper filing systems, and manage databases. General Administrative Support: Provide ad-hoc administrative and personal support, including running errands when required, managing office supplies, and liaising with internal departments. Required Qualifications and Skills Proven experience as a Personal Assistant or in a similar administrative support role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Exceptional organizational, time-management, and multitasking skills, with the ability to prioritize workload effectively. Excellent written and verbal communication skills. High level of discretion and the ability to handle confidential and sensitive information with integrity and professionalism. Ability to work autonomously, use initiative, and adapt to a fast-changing work environment. Strong problem-solving abilities and attention to detail. Preferred Qualifications A Bachelor's degree or equivalent experience is preferred. Certification in Administrative Professional (CAP) is a plus. Experience with other software or programs relevant to the industry

Key Responsibilities:1. Maintain financial records: As an Account Executive, you will be responsible for keeping accurate and up-to-date financial records for the company. This includes recording transactions, preparing financial statements, and reconciling accounts.2. Assist with budgeting and forecasting: You will work closely with the finance team to assist with budgeting and forecasting activities. This may involve analyzing financial data, identifying trends, and helping to create financial projections.3. Ensure compliance with regulations: It will be your responsibility to ensure that the company is compliant with all relevant regulations and laws. This includes staying up-to-date on changes in legislation and making sure the company follows all necessary procedures.4. Support audit processes: You will assist with audit processes by preparing relevant documentation, answering auditor queries, and ensuring that all information is accurate and complete.Required Skills and Expectations:- Bachelor's degree in Commerce (B.Com) or related field.- Strong knowledge of accountancy and financial principles.- Excellent attention to detail and accuracy.- Ability to work independently and as part of a team.- Good communication and interpersonal skills.

All admin work

Preparing the BOQ s with good Excel knowledge

JD Executive Assistant / Personal Secretary / Secretory / Personal Assistant / Executive SecretoryLocation: Noida and Indirapuram GhaziabadCompany: DSI Robotics Pvt. Ltd.Reporting To: Managing Director (Amit Sir US-Educated Engineer, Founder of DSI Robotics)Working Hours: 09:30 AM 06:30 PM 6 Days a WeekSalary Range: 30,000 45,000/month (based on experience)Age Limit: Below 30 YearsEducation: Graduate/Postgraduate from reputed English-medium college/universityJob SummaryWe are looking for a smart, confident, and proactive Executive Assistant / Personal Secretary to support our Managing Director (Amit Sir), a US-educated engineer and founder of DSI Robotics. The role involves a mix of executive, administrative, and personal assistance responsibilities, requiring excellent communication skills, strong IQ, and a trustworthy personality.Key Responsibilities Manage and maintain MDs daily calendar appointments, meetings, and tasks Draft emails, official letters, and documents professionally Coordinate with internal departments, clients, vendors, and external stakeholders Attend and manage phone calls, emails, WhatsApp messages, and follow-ups Assist in preparing reports, presentations, and maintaining digital/physical records Coordinate with nursing staff and provide logistical/personal support to MD as needed Accompany MD during meetings, travel, hospital visits, or official engagements (as required) Maintain strict confidentiality and ensure smooth executive functioningRequired Skills Must-Have: Excellent English communication (spoken & written) Strong administrative and calendar management skills High IQ and smart problem-solving ability Polished, well-presented, and discreet personality Fluent in email communication, MS Office (Word, Excel, PPT) Well-organized, detail-oriented, and responsible Ability to handle confidential and high-responsibility tasks Preferred: Female candidates preferred for personal support tasks Graduate from reputed English-medium institute Experience in executive assistant / secretary / admin roles (05 years) Open to travel with MD occasionally or assist beyond routine hours if neededHow to ApplyInterested candidates should email their updated CV along with a recent photograph to hr@dsirobotics.com. For any queries or follow-up, contact HR at 9999229771 / 9540761044.email us at hr@dsirobotics.comHR - Preeti Chaudhary

Key Responsibilities:Scheduling and Calendar Management: Manage the executive's calendar, including appointments, meetings, travel arrangements, and event planning. Communication: Handle phone calls, emails, and other forms of correspondence, acting as a filter and relaying information appropriately. Document Management: Prepare reports, presentations, and other documents, as well as maintain electronic and paper files. Meeting Coordination: Arrange and coordinate meetings, including preparing agendas, taking minutes, and following up on action items. Travel Arrangements: Book travel, arrange transportation, and manage travel logistics. Confidentiality: Handle sensitive information with discretion and maintain confidentiality. Financial Support: Assist with basic bookkeeping tasks, such as preparing invoices or financial statements. Office Management: Order office supplies, maintain office systems, and provide general administrative support. Liaison: Serve as a point of contactInterested candidates with relevant work experience can share their updated profile on sachindra@shahnaz.in

A Company Secretary plays a crucial role in ensuring corporate governance and compliance with legal and regulatory requirements. Here are the key responsibilities:Board Support: Assists senior management and board members in fulfilling their legal obligations.Record Keeping: Maintains statutory books, registers, and meeting minutes.Compliance Management: Ensures the company adheres to corporate laws and regulations.Meeting Coordination: Organizes board meetings, prepares agendas, and conveys decisions.Legal & Strategic Advice: Provides guidance on governance, financial matters, and policy updates.

Hiring for 1 Personal Assistant Job in Manikonda Hyderabad, Lanco Hills Hyderabad with minimum 1 Year Experience,Required Educational Qualification is : Other Bachelor Degree or MBA with Good knowledge in Secretarial Activities,Office Assistance, fluent English, Computer management etc.

Hiring for 2 Personal Secretary (Urgent Needed) Jobs in Delhi, Delhi NCR, Gurgaon, Kamla Nagar, Delhi, Shakti Nagar, Delhi, Model Town, Delhi, South Delhi, Rohini, Delhi, DLF Phase V, Gurgaon, MG Road, Gurgaon, with minimum 1 Year Experience,Required Educational Qualification is : Professional Degree, Any Master Degree with Good knowledge in Personal Secretary, Executive Secretary, Finance Control, Human Resource Management, Team Motivation, Manager Assembly, Short Hand, Professional Communication etc.Discretion and trustworthiness: you will often be party of confidential informationExcellent oral and written communication skillsOrganisational skills and the ability to multitaskThe ability to be proactive and take the initiativeFlexibility and adaptabilityTact and diplomacyA knowledge of standard software packages and the ability to learn company-specific software if required

Executive Secretary to Managing Director, fixing appointments, Video conferencing, Coordination between different stake holders, Maintain travel plans of Directors, coordinate with RGUHS authorities, interviewing skills, to be part of ISO/NABH Audits, monitor POSH/ETHICS Committee etc.,

+Assist in the preparation and filing of statutory documents with regulatory authorities.+Monitor changes in company law and ensure compliance with corporate governance guidelines, listing rules and other regulatory requirements.+Provide guidance and support to directors and senior management on corporate governance matters.+Liaising with regulatory authorities, such as the Registrar of Companies (ROC) and the Securities and Exchange Board of India (SEBI).+Communicate with external advisors, legal counsel and auditors on corporate governance and compliance issues.+Conduct corporate governance reviews and assessments to identify areas for improvement.+Stay updated on changes to corporate law, regulations and governance practices.

Job Responsibilities / Accountabilities : Organises the office work and documentation to facilitate quick referencing and retrievability to ensure operational efficiency. Ensures timely updated preparation and submission of MIS of high quality standard to the department. Prepares accurate, error-free transcription (typing, drafting, etc.) as per specifications. Coordinates information flow and feedback management for maximizing customer satisfaction and operational efficiency. Updates the technological upgradation of communication and documentation systems to maximize operational efficiency. Schedules and streamlines appointments, visits and meetings as per specifications. Recommends improvements in methods, systems and procedures to improve efficiency and maximize customer satisfaction. Ensures prompt, reliable dispatch and transmission of information and documentation. Sorts out routine correspondence and carries out follow up jobs according to the time scdedule.

1. Administrative Support2. Communication Management3. Calendar Management4.Meeting Coordination5. Document Preparation6. Confidentiality Handling7. Project Assistance

Job Openings for 1 Executive Secretary Job with minimum 1 Year Experience in Ludhiana, having Educational qualification of : Higher Secondary, B.C.A with Good knowledge in MAIL UPDATION,CALL ATTEND,MEETING ARRANGE etc.

Organization: Practicing Company Secretary FirmAdditional Qualification: Semi-qualified CS/CA candidateKey Responsibilities:Administrative Support:a. Manage diary and schedule appointments for the Practicing Company Secretary (PCS).b. Handle travel arrangements, including flights, accommodation, and visas.c. Coordinate meetings and conferences, including venue booking, participant invitations, and agenda preparation.Client Management:a. Assist in client relationship management by responding to queries and requests in a timely manner.b. Prepare and draft correspondence and documents, such as letters, emails, and reports.Coordinate with clients for document collection and submission.Legal and Regulatory Compliance:a. Assist the PCS in ensuring compliance with applicable laws and regulations.b. Prepare and file statutory returns and forms.Maintain updated records of company documents and statutory filings.Project Management:a. Support the PCS in project management activities, including task assignment, deadline tracking, and progress reporting.Data Management:a. Maintain accurate and organized electronic and physical files.b. Prepare and analyze reports and presentations as required.Team Coordination:a. Coordinate with other team members to ensure smooth workflow and efficient operations.Essential Skills and Qualifications:a. Strong organizational and time management skills.b. Excellent written and verbal communication skills.c. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). d. Knowledge of company law and secretarial practices.e. Ability to work independently and as part of a team.f. Attention to detail and accuracy.g. Ability to handle confidential information with discretion.

The CS Intern will support the Company Secretary in ensuring compliance with statutory and regulatory requirements, as well as executing various administrative tasks. You will have the opportunity to gain practical experience in corporate governance and legal matters within a dynamic business environment.