Secretarial Assistant Jobs in India

Key ResponsibilitiesProvide administrative and secretarial support to senior managementHandle correspondence (emails, letters, calls) professionallySchedule meetings, appointments, and maintain calendarsPrepare reports, presentations, and official documentsMaintain filing systems (physical & digital records)Coordinate with internal departments and external stakeholdersAssist in preparing export/import documentation (if applicable)Maintain confidentiality of company informationSupport day-to-day office operationsRequired Skills & QualificationsBachelors degree in Commerce / Business Administration / Any relevant field12 years of experience as Secretary / Admin Executive / Office AssistantGood communication skills (written & verbal)Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)Strong organizational and multitasking abilitiesBasic understanding of Exim documentation (preferred but not mandatory)Professional attitude and good interpersonal skillsPreferred AttributesAttention to detailAbility to work independently and meet deadlinesPresentable and professional demeanor

Responsible for Accounts, Finance, Secretarial and Taxation of a newly incorporated Section 8 company dealing with Alumni activities of an Education Group comprising about 32 schools and colleges. Operating knowledge of Tally and MS Office necessary.Job description: Day to day accounting including Receipts, Payments, Journal entries, Payroll and Bank reconciliations, bank balance maintenance - upto Annual accounts compilation. Maintaining Minutes of meetings, Statutory registers and assisting in online filing of documents with ROC. Checking vendor invoices and payment to vendors. Filing of Income-Tax, TDS, Returns and Forms. Preparing details for Income Tax assessment. Applying for Non-deduction of TDS Certificate. Preparing MIS. Co-ordinating with the Auditors. Any other work assigned from time to time.

Vacancy for 2 CS Candidates (Semi Qualified / Management Trainee) at Disha Chokhani and Associates Practicing Company Secretary located at JB Nagar, Andheri East.Roles & Responsibilities will be handling secretarial compliances of Private Limited Cos., Unlisted Cos., LLPs, Assistance in NCLT matters, FEMA Compliance, RBI Compliance, Corporate Restructuring, Registrar of Firms (Partnership Firm), Drafting Minutes and Secretarial records, etc.Salary range would be as per Industry Standards.Please DM if interested..CS Disha Chokhani & Associates consultdishashah@gmail.com

Position: Executive Assistant to Managing DirectorLocation: Baner / Bhandarkar Road / Camp, PuneExperience: 35 years as an EA or Secretary to MD/DirectorKey Requirements:Exceptional follow-up skills, Fluent in English , Good at MS Office (Word, Excel) and Google Tools (Sheets, Forms, Docs), Strong confidentiality and precision in communication, Professional and proactive, Excellent in follow-up & coordination. Education: Graduate from secretarial college or similar field or Graduation, Diploma in Aviation.Salary: 40,000 to 50,000 per month (plus PF, Gratuity, Bonus, Laptop, SIM & Phone)________________________________________Key Responsibilities: Complete task tracking ownership: Maintain and update a shared Google Sheet daily for tasks, ensuring nothing is missed. No forgetting of tasks assigned: Even if assigned via WhatsApp, verbal instructions, or task sheets follow-ups and closures are your responsibility. Protect the MDs time:o Meetings must be ready to start on time (participants, presentations, screen connections).o Anticipate logistical needs and prep the meeting rooms, teams, materials in advance. Manage Calendar: Daily scheduling, travel planning (domestic and international), time blocking to ensure MDs day is smooth. Coordinate and monitor all dealership team tasks: Ensure continuous execution and follow-up across departments. Prepare and maintain MOMs (Minutes of Meetings) with clear actionables and deadlines. Handle personal tasks: family appointments, insurance claims, etc. professionally and discreetly. Communication Management: Draft letters, MIS reports, and official communication with highest standards. Travel Management: Flights, visas, hotels, cabs both for MD/ his family and any team as needed. Confidentiality: Handle business and personal information with absolute discretion. Follow-up skills at a world-class level No task should ever be forgotten. Excellent English, Hindi, and Marathi understanding To communicate effectively across teams, vendors, staff. Highly organized Expert at handling multiple priorities without confusion. Technologically comfortable Google Sheets, MS Office (Excel, Word, PPT), WhatsApp, Gmail, Calendar. Professional Appearance and Demeanor Neat, composed, polite yet firm. Longevity Looking for a stable candidate willing to commit long-term (Minimum 3+ years). Thick-Skinned Professionalism Must handle direct feedback without ego; the focus is always on getting the work done. Meeting Preparedness Before MD enters any meeting, everything should be ready (attendees, documents, screens, connections).Tools that you must master: Google Sheets (Task Tracker) WhatsApp (for task assignment and updates) Gmail (for daily correspondence) Google Calendar (for meetings) MS Excel (for data handling, if needed) Skills Self-Assessment: (Scale: 1 - No knowledge, 5 - Expert Level)Skill Rate Yourself (1 to 5)Google Sheets MS Excel (Vlookup, Pivot, Linking Sheets) Google Calendar Management Drafting Formal Emails / Letters English Fluency (Verbal & Written) Hindi Understanding (Verbal & Written) Marathi Understanding (Verbal & Written) Handling Domestic & International Travel Bookings Organizing Meetings and Preparing Setup (Screen, Computer, Participants) C. Technical Skills13. How proficient are you with these (rate yourself 1-5):o MS Wordo MS Excel (Pivots, Vlookup, Linking Sheets)o MS PowerPointo Google Sheets, Forms, Docs14. In Excel, can you:o Create a pivot table?o Link data from two different sheets?o Use VLOOKUP or HLOOKUP? (Optional: conduct a live mini-test)15. How comfortable are you managing Google Calendar scheduling across different time zones?

Key Responsibilities:Executive Support:Manage the CEOs calendar, schedule meetings, and coordinate appointments.Handle email correspondence, prioritize tasks, and draft communications.Prepare reports, presentations, and documents for executive meetings.Conduct research and provide insights to support decision-making.Administrative Management:Organize and manage travel arrangements, including flights, hotels, and itineraries.Track deadlines, action items, and follow-ups from meetings.Ensure smooth communication between the CEO and internal/external stakeholders.Confidentiality & Efficiency:Handle sensitive business and personal matters with professionalism.Maintain records, files, and databases with confidentiality.Optimize workflows and processes to enhance executive productivity.

Join optimeyes as an Executive Assistant(Female Candidate Required) and play a pivotal role in streamlining operations with your expertise.Leverage your 5 to 12 years of experience in administrative functions to facilitate efficient office workflow.Showcase your proficiency in Calendar Management by efficiently organizing and prioritizing appointments and meetings.Exercise your expertise in making Travel arrangements, ensuring seamless logistics for business trips and events.Utilize your skills in Administration to support daily office operations and contribute to creating an organized work environment.Demonstrate your capabilities in managing Accounts, overseeing financial transactions and budgeting processes.Handle Payments with accuracy and timeliness, contributing to the financial health of the organization.Engage in Secretarial activities, including drafting correspondences, preparing reports, and maintaining records.Collaborate closely with senior management, providing them with reliable support and assisting in decision-making processes.Benefit from joining a dynamic team, where your skills in administration and organization will be highly valued and pivotal to our success.

English Steno typist with skill to do clerical work and secretarial assistance

Sales coordinator/ Office Administrator, refer below JD.Office Administrator responsibilities include: Coordinating office activities and operations to secure efficiency and compliance to company policies Supervising administrative staff and dividing responsibilities to ensure performance Keep stock of office supplies and place orders when necessaryResponsibilities Coordinate office activities and operations to secure efficiency and compliance to company policies Manage agendas/travel arrangements/appointments etc. Create and update records and databases with personnel, financial and other data Track stocks of office supplies and place orders when necessary Submit timely reports and prepare presentations/proposals as assignedRequirements and skills Proven experience as an office administrator, office assistant or relevant role Outstanding communication and interpersonal abilities Excellent organizational and leadership skills Familiarity with office management procedures and basic accounting principles Excellent knowledge of MS Office and office management software (ERP etc.) Qualifications in secretarial studies will be an advantage High school diploma; BSc/BA in office administration or relevant field is preferredFor details contact us at 01145564674 /5/6 ( Hema/Parul) or send your CV at hr@jobhelpcentre.co.in

LOOKING FOR A GOOD-LOOKING, BOLD, OPEN MINDED FEMALE PERSONAL ASSISTANT/SECRETARY. CANDIDATE SHOULD BE TOTALLY INDEPENDENT FOR HER TIMINGS, SCHEDULE & DECISIONS. NORTH EASTERN CANDIDATES WOULD BE MY PRIORITY FOR THIS PROFILE. NOTE: EX-SPA THERAPIST OR EX-AIR HOSTESS CAN ALSO APPLY FOR THIS PROFILE.

Job Responsibilities Manage Managing Director electronic diary, assessing priority of appointments and reallocation as necessary. Manage Managing Director travel arrangements (including visas/accommodation). Process Managing Director correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate. Maintain Managing Director office systems, including data management and filing. Maintain records of Managing Director contacts. Screen calls, enquiries and requests, and deal with them when appropriate. Assist Managing Director in researching and following up with action on matters which fall within the Managing Director responsibility chasing responses, triggering follow-up action. Produce documents, briefing papers, reports and presentations for the Managing Director. Organise meetings and ensure that Managing Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers. Manage arrangements for Board meetings, including production/distribution of agenda and papers. Meet and greet visitors at all levels of seniority. Supervise all Trust incoming/outgoing mail. Perform any other duties as may reasonably be required by the Managing Director.

We are looking for a responsible Executive Assistant to provide personalized secretarial and administrative support in a well-organised and timely manner. You will work on a one-to-one basis on various tasks related to the managers working life and communication.Key Responsibilities:Act as the point of contact between the manager and internal/external clientsScreen and direct phone calls and distribute correspondenceHandle requests and queries appropriatelyManage executives calendars and set up meetingsTake dictation and minutesFormat information for internal and external communication memos, emails, presentations, reportsTake minutes during meetingsProduce reports, presentations, and briefsDevise and maintain office filing systemRequirements and skillsProven work experience as a Personal AssistantKnowledge of office management systems and proceduresMS Office and English proficiencyOutstanding organizational and time management skillsUp-to-date with the latest office gadgets and applicationsAbility to multitask and prioritize daily workloadExcellent verbal and written communication skillsDiscretion andconfidentiality

Candidate should know email correspondenceCandidate should be open to travel Candidate should be aware to take minute of the meeting

Must have excellent communication skills. Must have very good typing speed. Knowledge of shorthand will be an added advantage. Must be able to commute to Srirangapatna

Requirement of Executive AssistantLocation: Pitampura, NSPSalary: Depends upon knowledge & experience. Experience: - 5 yrs. & above.Note: Frequent Travelling is required. Roles & Responsibility: - 1.Organize and coordinate the day-to-day schedule of the Executive team, including appointments, meetings and travel arrangements.2.Capability to talk point to point with Department Heads and able to update their daily follow ups. 3.Provide general administrative support, including taking phone calls, handling inquiries, and managing the office calendar.4.Planning and Scheduling the Meetings - Recording of the Meetings (Minutes)5.Prepare and distribute internal and external documents, including reports, memos and letters.6.Taking care of all mails and approvals related to the CEO office.7.Manage communication channels effectively with other departments and external stakeholders and respond to correspondence appropriately & timely.8.Preparing business reports of the Branch visits and follow ups of the concerned head of the departments9.Good knowledge of sales.10.Coordinate with all the Branches and StaffRequirements:1.Proven experience as an Executive Secretary or similar role2.Proficient in Microsoft Office Suite and other office management software3.Exceptional organizational and time-management skills to manage multiple tasks efficiently4.Strong communication and interpersonal skills to work collaboratively with team members and stakeholders5.Excellent written and verbal communication skills6.A Bachelor's degree in Business Administration, Communications, or a related field is preferred7.Certification from a Secretarial School or institute would be an added advantage8.Should be presentable and assertivePlease mention details-Total ExpCurrent CTCExpected CTCNote - Schooling must be from C.B.S.E. Board

Schedules meetings and various events while managing a company calendarAnswers phone calls and emails and takes messages for other employeesRuns various types of errands when askedMakes sure the manager or executive is on task and managing their time wellPlans travel, including booking flights, taking care of other accommodations, and ground transportationPay close attention in meetings in order to take accurate and useful notes for the futurePrepare and coordinate upcoming eventsEducation and experienceGraduate with one to two years of experience working in an administrative environmentRequired skills and qualificationsExceptional organization and time-management skillsStrong communication and interpersonal skillsActive listener to understand peoples needsAbility to multitaskGood with adaptability and flexibilityWilling to take a proactive approach to solving problemsAdvanced typing and note-taking skillsA high level of trustPreferred qualificationsExperience as a personal assistant or similar roleExperience in the certain industry youre working in i.e. business, healthcare, public relationsPrevious experience with shadowing administrative personnelProficient in Microsoft Office, Photoshop, and web editingAn associate or bachelors degree in communications or business administration

Vacancy for female personal secretaryMust be smart open-minded, with pleasing personality and flexile. Understands the role and responsibilities of the profile.Salary package -12 to 15 lakh per annum .

Looking for EA to Director for Food Packaging Industry.Preferably Married Female in or near GhaziabadLocation Near Mohan Nagar, Ghaziabad metro station

We are Urgently Hiring for Talented Personal Secretary.free Food & Accommodationtimeing 9am to 7pmtravelling Allowance Extra

We are looking for an Executive Secretary to manage the MDs office for our client located Mumbai and AhmedabadWould be responsible for calendar management, requiring interaction with both internal and external customers and coordinate a variety of complex executive meetingsAnswer phones and direct and guide all incoming calls promptly and efficiently.Communicate and handle incoming and outgoing electronic communications on behalf of the MDReview and summarize miscellaneous reports and documents; prepare background documents and answer outgoing mail as necessary.Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely mannerUpdating the Travel schedule and hotel reservationsEnsure that all confidential sensitive information is securely handled, stored as appropriate no such information is divulged or made accessible to unauthorized person.Coordinate various meetings from MD s office and look after day to day activities in MD s office.Follow up and co-ordination with various departments of HO and plants for updates on the actions taken Record ManagementMaintaining contact database of the MDCoordinate and follow-up on all tasks assigned by the top management within the allotted deadlinesSchedule and coordinate meetings, conferences, conference calls, internal sessions, special events, etc.Manage correspondences and communication as per the instructions and maintaining confidentiality at all levels.Research work for a work area given by the MDOrganizing coordinating events conferences.Organize and maintain the office filing system.Requirement:3-8 Years of overall experience in similar role1. Excellent Communication (Verbal & Written) and interpersonal skills 2. Note keeping Skills and Research3. Maintain Minutes of the Meeting4. Coordinating with Staff whether allotted work is done properly.Salary : 4 to 6Lacs PA

Job Summary: We are seeking a highly motivated and skilled Personal Assistant to Director to provide administrative and secretarial support to our Director. The successful candidate will be responsible for managing the Director's schedule, arranging meetings and appointments, and handling various administrative tasks. The ideal candidate should be presentable, fluent in Hindi, English, and Gujarati languages, have a graduate degree, and possess 2 years of experience in a similar role. Responsibilities: Manage the Director's schedule and calendar, including arranging and scheduling appointments and meetings. Coordinate and arrange travel plans, including transportation and accommodations, as required. Manage and maintain the Director's files and records, including confidential documents and information. Prepare reports, presentations, and correspondence on behalf of the Director, as needed. Communicate effectively with clients, vendors, and other stakeholders, both in person and over...

LOOKING FOR A SMART, BOLD, OPEN MINDED & DIVERSIFIED FEMALE PERSONAL HOSTESS/SECREATRY. CANDIDATE SHOULD BE ALL INDEPENDENT WITH HER TIMINGS AND SCHEDULE. NORTH EASTERN CANDIDATE WOULD BE MY PRIORITY FOR THIS PROFILE.NOTE : EX-AIR HOSTESS OR EX-SPA THERAPIST CAN ALSO APPLY FOR THIS PROFILE.

LOOKING FOR A SMART, BEAUTIFUL, BOLD AND OPEN MINDED FEMALE PERSONAL THERAPIST/SECRETARY. CANDIDATE SHOULD BE ALL INDEPENDENT WITH HER TIMINGS AND SCHEDULE. NORTH EASTERN CANDIDATE WOULD BE MY PRIORITY FOR THIS PROFILE.NOTE : EX-SPA THERAPIST OR EX-AIR HOSTESS CAN ALSO APPLY FOR THIS PROFILE.