Key Responsibilities:
Manage and maintain the executive's calendar, appointments, and meeting schedules
Draft, proofread, and manage correspondence (emails, letters, reports)
Handle incoming calls, visitors, and inquiries on behalf of the executive
Organize and maintain files, records, and confidential documents
Coordinate travel arrangements, itineraries, and logistics
Prepare minutes of meetings and follow up on action items
Liaise with internal departments and external stakeholders/clients
Assist in preparing presentations, reports, and MIS as required
Handle ad-hoc administrative tasks and errands as assigned
Requirements:
Graduate in any discipline (preference for Commerce/Business Administration)
Proven experience as a Personal Secretary, Executive Assistant, or similar role
Excellent written and verbal communication skills (English/Hindi/Punjabi)
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
Strong organizational and time-management skills
High level of discretion and confidentiality
Pleasant personality with a professional demeanor
Preferred Skills:
Shorthand/typing proficiency