Vendor Manager Job Vacancies in Guwahati

Job Summary:The Admin Operations Manager is responsible for overseeing and coordinating all administrative and operational functions within the organization. This role ensures smooth day-to-day operations, effective resource utilization, adherence to company policies, and a safe and efficient work environment. The Admin Operations Manager acts as the central link between management, staff, and external vendors to ensure business continuity and operational excellence.Key Responsibilities: 1. Administrative ManagementSupervise all administrative activities including office management, logistics, and facility operations.Develop, implement, and monitor Standard Operating Procedures (SOPs) to improve efficiency and consistency.Maintain accurate records of office assets, inventory, and documentation.Oversee procurement of office supplies, equipment, and vendor contracts.Ensure compliance with statutory, health, and safety regulations. 2. Operational OversightPlan and manage daily operations to ensure seamless workflow across departments.Identify process gaps and recommend operational improvements to enhance productivity.Coordinate with internal teams to ensure alignment between administrative and business goals.Monitor and evaluate performance metrics, generating periodic operational and financial reports.Oversee maintenance, housekeeping, and facility management services. 3. People & Vendor ManagementLead and supervise administrative and support staff to ensure efficiency and professionalism.Conduct training, performance evaluations, and team development activities.Manage vendor relationships negotiate contracts, ensure service quality, and control costs.Foster a positive work culture focused on collaboration, accountability, and high performance. 4. Budgeting & Cost ControlPrepare and manage annual operational and administrative budgets.Track expenditures and identify cost-saving opportunities without compromising quality.Support finance teams in audits, expense reporting, and budget analysis. 5. Communication & CoordinationAct as a liaison between management, employees, and external agencies.Ensure smooth communication flow across departments and timely issue resolution.Prepare reports, presentations, and administrative updates for senior management.Qualifications and Requirements:Bachelors degree in Business Administration, Management, or a related field.MBA or equivalent qualification preferred.06 years of experience in administration or operations, including managerial experience.Strong knowledge of office management, procurement, and vendor coordination.Proficiency in MS Office (Excel, Word, PowerPoint) and ERP or administrative management systems.Excellent leadership, communication, and organizational skills.Ability to multitask and manage time effectively under pressure.Knowledge of compliance, safety, and statutory regulations.Key Skills:Leadership and team managementStrategic planning and executionProcess improvement and operational efficiencyBudgeting and cost controlVendor and facilities managementCommunication and problem-solvingAnalytical thinking and reportingPerformance Indicators:Operational efficiency and process improvement metricsBudget adherence and cost control effectivenessStaff performance and retention ratesCompliance and audit scoresTimeliness and accuracy of reporting

- Develop and implement long-term strategic business plans to enhance the companys position in the automotive industry.- Identify new market opportunities and establish business growth strategies, focusing on both motor vehicles and motorcycles.- Oversee daily operations of the company, ensuring efficiency in production, distribution, and customer service.- Ensure adherence to quality standards and timely delivery of vehicles and parts to clients.- Manage the company's financial health, including budget planning, profit & loss statements, and cash flow management.- Drive the development and execution of sales and marketing strategies to increase brand awareness and revenue.- Lead, mentor, and develop the management team and staff to ensure high performance and job satisfaction.- Oversee the supply chain management process, ensuring the timely procurement of raw materials, parts, and finished goods.- Negotiate contracts with suppliers and vendors, ensuring favorable terms and cost-effective solutions.- Ensure that the company complies with all local, national, and international regulations in the automotive industry.- Drive technological innovations in products, services, and operations to improve efficiency and competitiveness.- Identify and assess potential risks related to operations, market fluctuations, and legal issues.- Develop and implement risk mitigation strategies to minimize adverse impacts on the company.- Prepare regular reports for the executive team and stakeholders, detailing business performance, challenges, and opportunities.- Promote ethical business practices, diversity, and community engagement.

- Develop and implement effective procurement strategies for the companys real estate projects, ensuring cost-efficiency, timely delivery, and quality standards.- Identify, evaluate, and establish relationships with reliable suppliers and vendors for construction materials, machinery, and other project-specific resources.- Negotiate contracts, prices, and terms with suppliers to secure the best possible deals while ensuring quality and delivery timelines.- Ensure timely and efficient procurement of construction materials, fixtures, furniture, and other essential items for ongoing and upcoming real estate projects.- Monitor inventory levels and coordinate with the warehouse team to avoid overstocking or shortages.- Oversee the budget for procurement, ensuring that all purchases are within allocated budgets and meet the companys financial goals.- Implement cost-saving measures without compromising the quality of materials or project timelines.- Ensure all materials meet industry standards and comply with safety regulations and project specifications.- Perform regular quality checks on materials received, ensuring they match order specifications and are free from defects.- Negotiate and finalize contracts with suppliers and contractors, ensuring that the terms align with project requirements.- Review and track all supplier contracts, ensuring compliance with delivery schedules and payment terms.- Collaborate with the project management team, architects, engineers, and other departments to understand material requirements and timelines.- Conduct market research to stay updated on the latest trends, products, and innovations in the construction and real estate industry.- Identify potential risks in the procurement process, such as supplier delays, price fluctuations, or material shortages, and develop contingency plans.- Maintain detailed records of all procurement activities, including purchase orders, supplier contracts, invoices, and payments.

- Manage day to day ops.- Supervise administrative staff.- Coordinate with other departments- Daily update of reports.

1. Plan and schedule preventive and corrective maintenance activities for machinery, equipment, and utilities.2. Ensure that maintenance activities are conducted in a timely manner to minimize downtime and prevent production disruptions.3. Develop and maintain a comprehensive maintenance calendar, coordinating with production and other departments to avoid conflicts.4. Oversee the regular maintenance of production equipment, HVAC systems, boilers, and other critical machinery.5. Perform troubleshooting, repair, and maintenance of equipment to ensure optimal performance.6. Ensure all machines, tools, and instruments are operating within their recommended specifications.7. Ensure that breakdowns are reported, analyzed, and corrective actions are taken promptly.8. Ensure that maintenance practices comply with relevant pharmaceutical industry standards, such as cGMP (current Good Manufacturing Practices), FDA regulations, and safety protocols.9. Maintain records of all maintenance activities and audits in compliance with regulatory requirements.10. Assist in facility audits and inspections related to maintenance and safety compliance.11. Maintain an inventory of spare parts and tools required for maintenance tasks.12. Ensure timely procurement and proper storage of spare parts to prevent delays in maintenance operations.13. Track and monitor the usage of consumables and equipment parts.14. Supervise and manage a team of maintenance technicians, ensuring efficient and effective execution of tasks.15. Coordinate with internal teams (production, quality, engineering, etc.) to ensure maintenance does not disrupt production schedules.16. Provide training and guidance to the maintenance team on best practices, safety, and operational procedures.17. Maintain detailed records of all maintenance activities, including repairs, replacements, and inspections.18. Document maintenance schedules, parts used, and machine downtime for performance analysis.