Secretarial Skills Job Vacancies in Mumbai

We are looking for a dedicated and organized Personal Secretary to support our executive team in Mumbai. This role is ideal for a female candidate with experience ranging from freshers to 6 years. **Key Responsibilities:**- **Manage Schedules:** Organize and maintain the executives calendar, ensuring all appointments and meetings are planned efficiently.- **Prepare Correspondence:** Draft, review, and send emails, letters, and reports, ensuring professionalism and clarity in communication.- **Assist in Meetings:** Help set up meetings by coordinating with attendees and preparing necessary materials, contributing to well-organized sessions.- **Document Management:** Maintain and organize files, documents, and records, ensuring easy access and confidentiality of sensitive information.- **Office Coordination:** Assist in daily office tasks, such as ordering supplies and liaising with vendors, to ensure smooth operational flow.- **Communication Liaison:** Act as a point of contact between the executives and internal/external stakeholders, ensuring effective communication.**Required Skills and Expectations:**The ideal candidate should possess strong organizational skills and attention to detail, along with excellent verbal and written communication abilities. Time management is essential, as you will juggle multiple tasks daily. A good understanding of office software and basic computer skills is expected. The role requires a proactive attitude, discretion in handling confidential information, and the ability to work well under pressure. Being reliable and showing a willingness to learn will also be highly valued.

We are looking for a dedicated Personal Secretary to assist in daily operations and management tasks. This role is ideal for individuals who have recently completed their education and are eager to start their careers in a supportive environment.**Key Responsibilities:**- **Manage Appointments:** Handle scheduling and coordination of meetings, ensuring that the executives calendar is organized and up to date.- **Communication Support:** Assist in managing incoming and outgoing communications, including phone calls and emails, while maintaining professionalism and confidentiality.- **Document Preparation:** Prepare and organize documents, reports, and presentations as required, ensuring accuracy and timely delivery.- **Office Management:** Aid in the general management of the office space, including maintaining supplies and ensuring a tidy work environment.- **Travel Arrangements:** Organize travel plans, including booking flights and accommodations, ensuring smooth and cost-effective travel for the executive.**Required Skills and Expectations:**- Strong organizational skills are essential for managing schedules and tasks efficiently.- Excellent communication skills, both verbal and written, to interact with colleagues and clients professionally.- Proficiency in basic computer applications, including word processing and spreadsheets, is necessary for document preparation.- A proactive attitude and the ability to work well under pressure, ensuring tasks are completed on time.- A team-oriented mindset with the willingness to learn and take on new challenges in a dynamic work environment. Candidates should be female, as this role specifically seeks to maintain a balanced workplace in line with our company culture.

Personal Secretary to the CEOLocation: International (Global Travel Required)Employment Type: Full-timeAbout the RoleWe are seeking a highly organized, proactive, and well-presented Personal Secretary to the CEO for an international firm. This role requires exceptional administrative skills, professional maturity, and the ability to travel globally to support the CEO in meetings, conferences, and business engagements.The ideal candidate will act as a trusted right hand to the CEO, ensuring smooth daily operations, confidentiality, and seamless coordination across international teams and partners.Key ResponsibilitiesManage the CEOs calendar, meetings, international travel, and itinerariesCoordinate global meetings, conferences, and corporate eventsHandle confidential documents, correspondence, and reports with discretionAct as a liaison between the CEO and internal/external stakeholdersPrepare presentations, briefing notes, and follow-up action itemsAssist during international travel, meetings, and conferences as requiredMaintain professional communication across time zonesSupport strategic and administrative tasks as assigned by the CEORequired Skills & QualificationsProven experience as a Personal Secretary, Executive Assistant, or similar roleExcellent verbal and written communication skillsStrong organizational and time-management abilitiesProfessional appearance and confident personalityHigh level of discretion, integrity, and reliabilityAbility to multitask and work under pressureProficiency in MS Office / Google WorkspacePassport holder and open to frequent international travelPersonality & AttributesPositive, adaptable, and well-mannered personalityCulturally aware and comfortable working in international environmentsProactive, detail-oriented, and solution-drivenCalm, composed, and professional in high-level settingsWhat We OfferOpportunity to work closely with top leadershipInternational exposure and global travelDynamic and fast-paced work environmentCompetitive compensation based on experienceHow to ApplyInterested candidates are requested to share their updated CV along with a professional portfolio highlighting relevant experience and skills.

Administrative Support: Handle incoming and outgoing calls, emails, and mail, and act as a primary point of contact.Scheduling: Manage diaries, schedule appointments, and coordinate meetings, ensuring no conflicts.Travel Coordination: Arrange all aspects of travel, including flights, accommodation, and transportation.Meeting Management: Prepare for meetings, take minutes, and distribute them to attendees.Document & Data Management: Prepare reports, presentations, and other documents; maintain organized filing systems, both physical and digital.Errands & Personal Tasks: Run personal errands such as shopping, handling bills, or coordinating household services.Event Planning: Assist in organizing events, from small meetings to larger conferences.Research: Conduct research on various topics for projects or personal use on behalf of the employer.Essential skillsExceptional organization and time-management skills.Strong verbal and written communication skills.Discretion and professionalism, especially when handling confidential information.Problem-solving and decision-making abilities.Proficiency in common software like word processing, spreadsheets, and presentation tools.Important considerationsDiverse role: The specific duties can be highly varied depending on the employer, ranging from professional to personal tasks.Proactive approach: A proactive mindset is crucial for anticipating needs and solving problems before they arise.Adaptability: The role requires the ability to adapt to a fast-paced and changing environment*FEMALE ONLY*

- Secretarial duties including but not limited to travel arrangement, hotel booking, bill payments like credit card payment, mobile bill payment. - MIS Report collation and submission within the stipulated timeline. - Personnel file Management and submission. - Coordination with the concerned departments and authorities.

- Schedule and manage appointments: Keeping track of the employer's schedule, setting up meetings, and ensuring everything runs smoothly.- Arrange travel logistics: Booking flights, hotels, transportation, and any other arrangements needed for business trips.- Handle correspondence: Managing emails, letters, and phone calls on behalf of the employer, and responding to them as needed.- Maintain records and files: Organizing and filing important documents, both physical and digital, for easy access and reference.- Assist with basic office tasks: Completing tasks such as data entry, photocopying, and scanning documents as required.- Demonstrate strong interpersonal skills: Communicating effectively with the employer and other team members, maintaining professionalism at all times.- Proficiency in MS Office Word and Microsoft Excel: Ability to create and edit documents, spreadsheets, and presentations as necessary.- Familiarity with secretarial activities: Understanding of common secretarial duties, such as taking notes, preparing agendas, and managing office supplies.- Basic computer skills: Comfortable using computer software and systems for daily tasks and communication.- Willingness to work independently: Ability to manage time effectively and prioritize tasks while working remotely.

- Manage schedules and appointments: The personal assistant will be responsible for organizing and managing the daily schedules and appointments of the employer, ensuring that all commitments are met in a timely manner.- Coordinate meetings and travel arrangements: The individual will assist in scheduling meetings, coordinating travel arrangements, and preparing necessary documentation for business trips.- Handle administrative tasks: The personal assistant will handle various administrative tasks such as filing, data entry, and organizing documents to ensure smooth workflow within the office.- Assist with communication: The individual will be responsible for drafting emails, answering phone calls, and liaising with clients and colleagues on behalf of the employer.- Conduct research and prepare presentations: The personal assistant will conduct research on various topics as required and assist in preparing presentations for meetings and events.Required skills and expectations:1. Must be a graduate with good general knowledge.2. Excellent communication skills, both verbal and written.3. Ability to adapt to changing priorities and work efficiently in a fast-paced environment.4. Presentable and energetic with a bold nature.5. Strong time management skills to handle multiple tasks simultaneously.6. Proficiency in Microsoft Excel for data management and analysis.7. Experience in secretarial activities and knowledge of basic administrative tasks.8. Excellent interpersonal, coordination, and presentation skills.9. Ability to manage a calendar effectively and prioritize tasks accordingly.10. Good communication skills to interact with various stakeholders effectively.

Hiring for Company Secretary.Location - GoregaonQualified CS can apply for this role.

She must have good communication skills and must be decent genuine

We are looking for a highly efficient and discreet personal secretary to support the Director.

We have vacant of 1 Personal Assistant Job in Mumbai, for Freshers Educational Qualification : Higher Secondary, Other Bachelor Degree Skill Microsoft Excel, Time Management, Interpersonal Skills, Good Communication, Calendar Management, Basic Computer Skills, Secretarial Activities etc.Applicant should be organized, presentable and have good communication skills. Should know Microsoft office and google sheet.Ready to travel.first telephonic interview then through google meet.telephonic interview will be done from US office.

Personal secretary to MD. Willing to travel. Should have passport. Core Administrative and Organizational Tasks:Scheduling and Calendar Management: Managing appointments, meetings, and travel arrangements.Correspondence and Communication: Handling emails, phone calls, and other forms of communication.Document Management: Maintaining files, records, and other important documents.Meeting Coordination: Preparing for meetings, taking notes, and distributing minutes.Travel Arrangements: Booking flights, accommodations, and transportation.Event Planning: Coordinating events, conferences, and speaking engagements.Research and Information Gathering: Conducting research and compiling information as needed.Office Management: Maintaining office systems, supplies, and equipment. Additional Responsibilities:Personal Errands: Running personal errands and assisting with household tasks.Financial Assistance: Managing accounts, budgeting, and handling payments.Project Support: Assisting with special projects and initiatives.Confidential Information: Handling confidential and sensitive information with discretion.Public Speaking: Supporting individuals in public speaking engagements. Skills and Qualifications:Strong organizational and time management skills.Excellent communication and interpersonal skills.Proficiency in Microsoft Office Suite and other relevant software.Ability to handle confidential information with discretion.Strong typing and note-taking skills.Ability to work independently and as part of a team.

Job Overview:Bogmallo Enterprises Pvt. Ltd. is seeking a dynamic and detail-oriented Company Secretary to join our team. The ideal candidate will be responsible for ensuring compliance with legal, regulatory, and corporate governance requirements. This is an excellent opportunity for someone looking to grow within a respected organization.Job responsibilities:1. Board resolutions2. Charge creation / satisfaction3. All related company compliance4. ROC filing5. Board meetings arrangement6. Director report filing7. To comply & file annual return;8.Giving meeting updates and notices of general meetings to every member;9.Signing and authenticating financial reports and statements (Balance Sheet & Profit & loss statements ) in cases of non-banking financial companies; filing resolution with registrar and preparing minutes of all General and Board Meetings within 30 days.10. Obtaining government approvals; complying with regulatory procedures of Industrial disputes; FEMA Act; State Insurance Act; Depositories Act 1996; Foreign Exchange Management Act; monitoring and complying with various legal laws like Labour laws; Competition Laws; Environmental laws, etc.11. Prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs) and follow up on action points.12. Convene and service AGMs, take minutes, draft resolutions, and lodge required forms and annual returns with appropriate departments.13. Ensure policies, regulatory, or statutory changes that might affect the organization are up to date and approved by the committee.14. Maintain statutory books, including registers of members, directors, and secretaries..15. Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.16. All compliances related to MCA and ROC

Marketing and management with hr

The Bombay Gymkhana Club is a prestigious private members' club steeped in history and tradition. Established in 1875, the club offers a wide range of sporting facilities, social events, and dining experiences for its discerning members.Job Description:-Manage the CEO's calendar, scheduling appointments, meetings, and travel arrangements.Anticipate the CEO's needs and proactively manage their workload.Prepare meeting agendas, presentations, and briefing materials.Liaise with internal and external stakeholders on the CEO's behalf.Manage confidential documents and information.Draft correspondence, emails, and reports.Organize travel logistics, including flights, hotels, and transportation.Oversee expense reports and ensure timely processing.Manage the CEO's office operations, including ordering supplies and maintaining a professional environment.Qualifications:Minimum 3-5 years of experience as an Executive or Personal Assistant in a fast-paced environment.Excellent organizational, communication, and interpersonal skills.Strong attention to detail and ability to prioritize tasks effectively.Proficient in MS Office Suite (Word, Excel, PowerPoint) and email management tools.Ability to maintain confidentiality and discretion.Impeccable time management skills with the ability to work independently while also being a team player.Understanding of the Club industry a plus.Experience working with high-net-worth individuals is desirable.

The Personal Assistant is responsible for providing administrative support to the jewelry firm, as well as managing the firm's human resources function. This includes tasks such as managing the office calendar, scheduling appointments, preparing reports, handling correspondence, and managing the firm's filing system. The OAH will also be responsible for recruiting, interviewing, and hiring new employees, as well as onboarding and training new hires.5+ years Any Graduate/MBAPA diploma or certification would be considered an advantage1st preferences South mumbai7.5 LPA*You must have worked as a PA / Personal Assistant for at least 3 years (ideally within fashion / jewellery / luxury)Ability to multi-taskExceptional organisation skillsImmaculately presentedSuperb communication skillsYou will have a calm attitude and be able to react positively when working under pressureAbility to deal with sensitive and confidential informationHappy to work in busy and open environmentAct as the point of contact between the manager and internal/external clientsScreen and direct phone calls and distribute correspondenceHandle requests and queries appropriatelyManage diary and schedule meetings and appointmentsMake travel arrangementsTake dictation and minutesSource office suppliesProduce reports, presentations and briefsDevise and maintain office filing systemDealing with sale invoicesSupport with Directors' email inboxes and conducting emails on behalf of DirectorsWorking on business travel planning for the DirectorAd hoc projects

Searching for a smart Personal Assistant. Assist MD in personal tasks. Ready to travel outstation for visits. Cooperative Attractive personality with good oral skills.

Should have 3-5 years of experience as an assistant or secretary to the MD of a company. (buthere we do not need a conventional E.A. we technically need one like Anna Hathaway in themovie The Devil Wears Prada.)Having said that it is usually very difficult to find one like her,so we will find one as close to her as possible or will train her to be like that.At times an office coordinator is also good, but who has steady experience in admin,coordinating.

Carry out daily duties of office work. Send email word excel powerpoint Should be comfortable to travel around office for basic office work call any bank work.Schedule Meetings Travel bookings of staff organize and host office events.Arrange purchase of office essentials.Maintain schedules and meetings of Sr.Management.Hard hard working and dedicated candidates .incentives to be provided on goal achievements and targets.

Graduation mandate.Excellent communication skills.Interpersonal skills.Time management

- Coordinate and manage the daily schedule and appointments of the employer: The personal assistant will be responsible for organizing and scheduling meetings, appointments, and events for the employer, ensuring timely execution.- Handle secretarial activities such as organizing files, answering calls, and drafting emails: The personal assistant will assist in maintaining records, managing correspondence, and ensuring effective communication on behalf of the employer.- Support the employer in administrative tasks, including document preparation and data entry: The personal assistant will help in preparing reports, presentations, and other business documents, as well as handling administrative tasks as needed.- Provide assistance in office management and operational activities: The personal assistant will help in ensuring smooth running of the office, managing supplies, and handling any office-related tasks as required.Required skills and expectations:- Strong interpersonal skills to effectively communicate with the employer and external parties.- Excellent time management abilities to organize and prioritize tasks efficiently.- Coordination skills to manage multiple responsibilities and stakeholders effectively.- Good communication skills to interact professionally and maintain confidentiality when required.- Presentation skills to assist in preparing reports and documents for the employer.

We are looking for 1 Personal Secretary Post in Mumbai with deep knowledge in Secretarial Activities, Secretarial Skills, Interpersonal Skills, Travel Arrangements, Grooming, Basic Computer Skills, Coordination Skills, Outlook, MS Office, MS Office Word, Basic Computers and Required Educational Qualification is : 12th Pass, 10th Pass, B.A, B.B.A, B.Com, Bachelor of Hotel Management, Other Bachelor Degree