Administrative Secretary Graduate Experience Jobs in Mumbai

We are hiring for a Leading Gems & Jewelers company in Charni Road - (Mumbai) for a ''Front Office / Receptionist''Min 2 yrs expCtc - upto 4lpa ( negotiable for the right candidate )Good experience in Handling front desk, calls, appointments, records, guest hospitality etcFemales onlyExcellent communication skills

Roles and Responsibilities:- Secretary must be able to multitask and stay organised under pressure. Manage and coordinate the bosss daily calendar and appointments. Organize and schedule meetings, ensuring timely reminders and follow-ups. Screen and prioritize emails, calls, and other correspondence. Draft, edit, and format official letters, reports, and documents. Maintain confidential files and a structured filing system. Arrange business travel, accommodation, and detailed schedule. Prepare meeting agendas and take accurate minutes. Document expenses and financial information. Implement and develop office procedures. Coordinate with internal teams and external contacts on behalf of the boss. Ensure timely completion of assigned tasks and follow-ups. Maintain professionalism and confidentiality in all duties. Assist in organizing company events or executive engagements. Keep the boss updated on important deadlines and tasks.

1. Calendar and Schedule Management: Manage and maintain the Vice President calendar, scheduling meetings,appointments, and travel arrangements. Coordinate and prepare materials for meetings, ensuring the VicePresident is informed of upcoming commitments.2. Communication and Correspondence: Serve as the primary point of contact for internal and externalcommunications with the Vice President office. Screen and prioritize emails, phone calls, and other communications,responding on behalf of the Vice President when appropriate. Draft, proofread, and edit correspondence, reports, and presentations.3. Meeting Coordination: Organize and coordinate executive meetings, including preparing agendas,taking minutes, and following up on action items. Arrange logistics for board meetings, executive team meetings, and otherkey events.4. Travel Management: Plan and coordinate domestic and international travel, including flights,accommodations, and itineraries. Prepare travel expense reports and ensure timely reimbursement.5. Project Management: Assist with special projects and initiatives, conducting research, compilingdata, and creating reports as needed. Collaborate with other departments to ensure the successful execution ofcompany-wide projects.6. Confidentiality and Discretion: Handle sensitive and confidential information with the utmost discretion. Maintain a high level of professionalism and integrity in all interactions.7. Office Management: Oversee the smooth functioning of the Vice President office, ensuring it iswell-organized and equipped. Manage office supplies and equipment, liaising with vendors and serviceproviders as needed.8. Relationship Management: Build and maintain positive relationships with key stakeholders, includingboard members, senior executives, clients, and partners. Facilitate communication between the Vice President and otherdepartments, ensuring alignment and collaboration.

Urgent opening in Mumbai.Administration & HR work, Salary processing, Attendance maintenance, Leave and company other policies maintain, Email communication, Office function, Team management, staff hiring and payroll management etc.

Urgently Needed !!Personal Assistant with good communication skills who can handle office, Answers calls, day to day activities, Extensive experience in creating document and spreadsheet by Ms.word ,Excel and PowerPoint, Note taking, Record keeping, Organizational skills, Calendar management, Provide general administrative support, as well as take care of owner working list to follow and can travel anywhere for business purpose and can join immediately.Only for females .

Position Title Administration Executive (EA) Reports to: Associate Vice President, Administration ManagerLocation Mumbai (Andheri) Schedule 5 days working, weekends off (US Shift)Pick up from Marol & Sakinaka Metro Station and home drop will be providedResponsibilities Meeting management Extensive coordination and scheduling of internal / external meetings and conference calls, video conference meetings for the teams both internally / externally with clients and Ares global offices. Minimal editing of PowerPoint documents and general correspondence (internal and external) Updating of company databases may be required Coordination of Domestic and International travel arrangements including flight / hotel bookings, trains, and ground transportation; arranging Visas where necessary and creating detailed travel itineraries. General Administration Timely collection and processing of team expenses for both cash and American Express using the company expense system. Supporting the other Executive & Admin Assistants where necessaryEducation: Bachelors Degree a plus but not essential Minimum 5 - 12 years of experience as an Administrative Assistant supporting a team in a professional, fast paced environment

Job Description:-Employee should be the front end communicator for the company-All letter/email receipts and communication - Drafting of emails and letter with validation of facts or previous letter of communication- Maintaining file of records/previous letters in proper order till date - Tender Preparation & Documentation as per the Tender Document- Coordination as per requirementSkills Required:Excelllent Communication SkillsGood Coordination Letter Drafting & Typing Experience in DocumentationMaintaining Record Computer KnowledgeWell Versed with InternetAdditional Requirements:Knowledge of Bridge ConstructionKnowledge of Tendering and DocumentationExperience in Tender Preparation

We are looking for an Executive Secretary to manage the MDs office for our client located Mumbai and AhmedabadWould be responsible for calendar management, requiring interaction with both internal and external customers and coordinate a variety of complex executive meetingsAnswer phones and direct and guide all incoming calls promptly and efficiently.Communicate and handle incoming and outgoing electronic communications on behalf of the MDReview and summarize miscellaneous reports and documents; prepare background documents and answer outgoing mail as necessary.Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely mannerUpdating the Travel schedule and hotel reservationsEnsure that all confidential sensitive information is securely handled, stored as appropriate no such information is divulged or made accessible to unauthorized person.Coordinate various meetings from MD s office and look after day to day activities in MD s office.Follow up and co-ordination with various departments of HO and plants for updates on the actions taken Record ManagementMaintaining contact database of the MDCoordinate and follow-up on all tasks assigned by the top management within the allotted deadlinesSchedule and coordinate meetings, conferences, conference calls, internal sessions, special events, etc.Manage correspondences and communication as per the instructions and maintaining confidentiality at all levels.Research work for a work area given by the MDOrganizing coordinating events conferences.Organize and maintain the office filing system.Requirement:3-8 Years of overall experience in similar role1. Excellent Communication (Verbal & Written) and interpersonal skills 2. Note keeping Skills and Research3. Maintain Minutes of the Meeting4. Coordinating with Staff whether allotted work is done properly.Salary : 4 to 6Lacs PA

Hiring for 1 Assistance Executive Job in Khar West, Mumbai, Maharashtra with minimum 5 Years Experience,Required Educational Qualification is : Other Bachelor Degree, B.A, B.Arch, B.C.A, B.B.A, B.Com, B.Ed, B.Sc, M.Com with Good knowledge in Computer Operator,Microsoft Word,Microsoft Excel etc.

Shree Laxmi Narayan Traders Assistant required P.A. Post , Full Time Duty with Company's MD