Admin Coordinator Jobs

We are looking for an Admin Coordinator with 3 to 9 years of experience to support our office operations in Australia. The ideal candidate will be responsible for organizing various administrative tasks to ensure smooth functioning within the office environment.**Key Responsibilities:**- **Office Management:** Oversee daily office operations, ensuring everything runs smoothly and efficiently.- **Scheduling Appointments:** Manage calendars by arranging meetings and appointments for staff, prioritizing requests based on urgency and importance.- **Communication Handling:** Serve as the primary point of contact for internal and external communications, ensuring messages are conveyed appropriately.- **Document Management:** Maintain and organize files and records, ensuring the proper documentation is easily accessible and updated regularly.- **Budget Tracking:** Assist in monitoring office expenses, keeping track of budgets and providing reports on financial activities as needed.- **Team Support:** Provide administrative support to teams, helping with various tasks that enhance productivity and collaboration.**Required Skills and Expectations:**Candidates should possess a Diploma and have strong organizational skills with great attention to detail. Proficiency in MS Office is essential for document preparation and data management. Effective communication skills are required to interact positively with colleagues and clients. The ideal candidate should be proactive, capable of working independently or as part of a team, and able to manage multiple tasks while meeting deadlines. Adaptability and a customer-oriented mindset are also highly valued in this role.

12TH / Any Graduate, Diploma, Undergraduate, Having Knowledge of Back Office Work,customer Handling with Proper Communication,................having Knowledge of Ms. Office (word, Excel), Email..............................

A sales coordinator manages administrative tasks, tracks sales goals, and bridges the gap between the sales team, internal departments, and clients. They are essential for smooth order processing, client communication, and overall sales efficiency.Experience : Min 1 YearRequirement : Experience in coordinating with sales team, should be well versed in computer knowledge, should be able to make P.I, Quotations etc.Location - Phase 1 Industrial Area PanchkulaRequired Skills & QualificationsOrganization & Detail: Strong ability to track multiple orders and deadlines without errors.Technical Proficiency: Experience with CRM software (e.g., Salesforce, HubSpot), ERP systems, and MS Office (especially Excel).Communication: Excellent verbal and written communication skills to handle client relations and internal team alignment.Problem Solving: Quick thinking to resolve logistics issues, delivery delays, or customer disputes.Education & Experience: Typically requires a bachelor

We are looking for an enthusiastic Accounts Executive to join our team in Chennai. This full-time position is suitable for candidates with 0 to 6 years of experience. The ideal candidate should have completed at least 12th grade.**Key Responsibilities:**- **Maintain Financial Records:** Ensure all accounting records are accurate and up-to-date, helping the team keep a clear overview of financial transactions.- **Prepare Invoices:** Generate and send out invoices to clients, ensuring timely billing and follow-up on outstanding payments.- **Assist in Account Reconciliation:** Work with team members to verify and reconcile account statements, identifying discrepancies to maintain accuracy.- **Support Financial Reporting:** Help in preparing monthly and quarterly financial reports by analyzing data and ensuring compliance with regulations.- **Customer Interaction:** Communicate with clients to resolve any billing inquiries or issues, ensuring positive relationships are maintained.- **Data Entry:** Input financial data into accounting software, requiring attention to detail to avoid errors.Required skills and expectations include:- A minimum educational qualification of 12th grade.- Basic knowledge of accounting principles and practices.- Strong attention to detail and accuracy in work.- Good communication skills for interacting with clients and team members.- Proficiency in using accounting software and Microsoft Office, particularly Excel.- Ability to work independently and as part of a team in a fast-paced environment.- A proactive attitude towards learning and improving accounting skills.

We are looking for an organized and efficient Administrative Coordinator to support our team in Perth. This full-time position requires a minimum of three years of experience in administrative roles. A 10th-grade education is the minimum requirement for applicants.As an Administrative Coordinator, you will manage office tasks, help coordinate meetings, and ensure smooth daily operations. Key responsibilities include:- **Office Management**: Oversee daily office activities, ensuring everything runs smoothly and efficiently. You will handle supplies, maintain organization, and assist other team members as needed.- **Communication**: Act as a point of contact for internal and external communications. You will manage emails, phone calls, and inquiries, creating a professional environment for communication.- **Scheduling**: Coordinate calendars and schedules for meetings and appointments. You will ensure all participants are informed and prepared, making the best use of time for everyone involved.- **Data Management**: Maintain accurate records and databases. You will handle data entry and assist in document preparation, ensuring all information is up-to-date and accessible.- **Support**: Provide administrative support to various teams and assist with special projects as required. Your proactive approach will help improve team productivity.To succeed in this role, you should possess strong organizational skills, attention to detail, and effective communication abilities. You should be comfortable using office software and working in a fast-paced environment, adapting to changing priorities with ease.

Contacting customers for purchase orders follow up with the manufacturing department to fulfill the orders scheduling delivery on time. Follow up for the payments on time. Coordinating with the quality department to convey customers grievances

K9HR SOLUTIONS, Neha Bagdi (HR Reqruiter- Mo. No. 9879834289 Email ID: hr002@k9hr.com) is looking for a dedicated Accounts Cum Admin Executive to manage daily financial and administrative tasks. This position is ideal for a recent graduate looking to start a career in accounting and administration.Key Responsibilities:1. **Financial Record Keeping**: Maintain accurate financial records and ledgers, ensuring all transactions are documented properly.2. **Invoice Management**: Prepare and send invoices to clients and follow up on outstanding payments to ensure timely collection.3. **Bank Reconciliation**: Regularly reconcile bank statements with company records to identify discrepancies and ensure accurate financial reporting.4. **Administrative Support**: Assist in day-to-day administrative tasks, including managing office supplies, scheduling meetings, and supporting team members as needed.5. **Data Management**: Organize and maintain important documents and files, ensuring easy access and confidentiality.DISTRIBUTE CALLS / TASKS (WORK LOAD MANAGEMENT) CUSTOMER HANDLING (WALK-IN, TELEPHONIC, ETC) RECORD / UPDATE ALL COMPLAINS (TICKETS) IN CRM RECORD ALL INWARD / OUTWARD RECORD & FOLLOW-UP ALL RMA ENTRIESEnter all accounting transactionsDaily Social Media ActivityMaintain our Marketplace (hungamaprice.com)Tele-calling as per need.(Payment Collection, Bill Collection, Offers, etc)Update Customers for their work status from CRMComputer Operating KnowledgeGood Communication SkillAccount & GST Knowledge (preferred)Required Skills and Expectations:The ideal candidate should have a Bachelor

Jay Jalaram Precision Components LLP is looking for an experienced and detail-oriented Sales Co-ordinator in Dealer Distributor, Channel Sales (in Architectural, Glass & Dore fittings, Hardware items).

A Computer Operator cum Office Assistant manages daily administrative tasks, performs data entry, and ensures smooth office operations by operating computer systems, handling email correspondence, and maintaining records. This role requires proficiency in MS Office (Word/Excel), clerical accuracy, and often knowledge of software like Tally.Key Responsibilities and Duties Data Entry & Reporting: Inputting and updating data into systems, preparing invoices, and generating daily/monthly reports.Administrative Tasks: Managing emails, handling filing systems (digital/physical), and scanning or photocopying documents.Office Coordination: Greeting visitors, handling phone calls, managing office supplies, and coordinating with departments.Computer Maintenance: Basic troubleshooting of hardware/software, system monitoring, and data backups.

As a Front Desk Officer, you will play a crucial role in ensuring a positive experience for all guests. Your main responsibilities will include:- **Greeting Visitors:** Welcome guests with a friendly smile and assist them with check-in and check-out procedures to create an inviting atmosphere.- **Managing Reservations:** Handle bookings and cancellations efficiently to ensure smooth operations and optimal guest satisfaction.- **Answering Queries:** Respond to inquiries regarding hotel services and facilities, providing accurate information and assistance to enhance guest experience.- **Coordinating Communication:** Act as a communication hub, connecting guests with other departments and ensuring their requests are met promptly.- **Maintaining Records:** Keep accurate records of guest information and transactions, ensuring data protection and confidentiality are upheld.To succeed in this role, candidates should have a keen attention to detail and excellent communication skills. A positive attitude and ability to work in a fast-paced environment are essential for managing various tasks simultaneously. Proficiency in computer systems and a basic understanding of hotel operations will be beneficial. Previous experience in customer service or hospitality is a plus but not required, making this position suitable for candidates with 0 to 6 years of experience. A degree in fields such as Hotel Management, Business Administration, or Commerce will be an advantage, but enthusiasm and a willingness to learn are vital for this role.

Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environmentProvide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxesPlan, organize, and schedule company meetings in the office, off-site, and via videoconferenceCoordinate domestic and international travel arrangements for employeesMaintain filing system, contact database, employee list, and inventoryOrder and oversee office supplies and food deliveries for group meetings

The Accounts Executive is responsible for maintaining financial records, processing transactions, preparing financial reports, managing invoices, ensuring compliance with accounting standards, and supporting the finance team in daily accounting operations. The role ensures accurate financial management and smooth business operations within the aviation industry.Key ResponsibilitiesFinancial AccountingRecord daily financial transactions in accounting software.Maintain general ledger and accounting records.Prepare journal entries and account reconciliations.Monitor accounts payable and accounts receivable.Process vendor payments and customer receipts.Maintain cash books, bank books, and financial registers.Invoice & Billing ManagementGenerate invoices for airline services, cargo operations, and airport services.Verify vendor bills and supporting documents.Process payments according to company policies.Follow up on outstanding customer payments.Maintain billing records and payment schedules.Bank ReconciliationPerform daily and monthly bank reconciliations.Monitor company bank accounts and transactions.Resolve discrepancies between bank statements and company records.Prepare cash flow reports.Financial ReportingPrepare monthly, quarterly, and annual financial statements.Assist in preparing balance sheets, profit & loss statements, and cash flow statements.Generate management reports for decision-making.Support budgeting and forecasting activities.Taxation & CompliancePrepare GST, TDS, and other statutory filings.Ensure compliance with government regulations and financial policies.Maintain proper records for audits and tax assessments.Assist in internal and external audits.Payroll SupportProcess employee salary records.Verify attendance and payroll inputs.Coordinate with HR for salary disbursement.Maintain employee reimbursement records.Aviation-Specific Accounting DutiesHandle airline ticket revenue accounting.Process airport service charges and aviation fees.Maintain cargo revenue records.Monitor aircraft maintenance and operational expenses.Reconcile fuel, handling, and airport authority charges.Manage vendor payments related to aviation operations.Documentation & Record KeepingMaintain financial documents and vouchers.Ensure proper filing of invoices, receipts, and contracts.Prepare audit-ready documentation.Maintain confidentiality of financial information.Required SkillsAccounting Principles and Financial ReportingGST, TDS, and Tax ComplianceBank ReconciliationAccounts Payable & Receivable ManagementBudgeting and ForecastingMS Excel (VLOOKUP, Pivot Tables, Formulas)Tally ERP, SAP, Oracle, or other Accounting SoftwareFinancial AnalysisCommunication and Organizational SkillsAttention to DetailEducational QualificationB.Com, M.Com, MBA (Finance), CA Inter, CMA, or equivalent qualification.Additional certification in Accounting, Finance, GST, or Tally is preferred.ExperienceFreshers can apply for Accounts Executive positions.1-5 years of experience preferred for Accounts Officer/Executive roles.Aviation, airport, airline, logistics, or cargo industry experience is an advantage.Salary Range (India)Fresher: 20,000 - 30,000 per month1-3 Years Experience: 25,000 - 45,000 per monthSenior Accounts Executive: 40,000 - 70,000 per monthAccounts Manager: 60,000 - 1,20,000+ per month

As an Accounts Executive, you will play a crucial role in managing financial transactions and assisting in accounting tasks. This position is ideal for individuals seeking to grow their careers in finance and accounting.**Key Responsibilities:**- **Maintain Financial Records:** Keep accurate financial records by entering transactions in accounting software, ensuring all data is up-to-date and correctly categorized.- **Assist in Invoicing:** Generate and send invoices to clients, tracking payments to ensure timely collection and minimize outstanding debts.- **Reconcile Accounts:** Regularly compare financial statements to bank statements to identify discrepancies and resolve any issues in a timely manner.- **Prepare Reports:** Assist in preparing monthly financial reports that provide insights into company performance and help in strategic decision-making.- **Support Audits:** Aid in internal and external audits by providing requested documentation and ensuring compliance with accounting standards.**Required Skills and Expectations:**You should have a basic understanding of accounting principles and be proficient in using spreadsheets and accounting software. Attention to detail is essential to ensure accuracy in calculations and reporting. Strong communication skills are important for interacting with clients and team members. We expect a proactive approach to problem-solving and the ability to work independently as well as part of a team. A commitment to continuous learning and professional development is also desired, especially for those with 0-6 years of experience in the field.

Office Coordinator FemaleTyping speed-20. Good CommunicationExp-1/2 YrsSal: Upto 20 K

Urgent opening for Administrative Assistant acts as the backbone of an office in Mohali , responsible for organizing daily operations, facilitating communication, and supporting team members or executives to ensure maximum productivity. They are highly organized, detail-oriented professionals who handle both routine clerical duties and complex, confidential tasks.Experience - 3 to 4 Years in Admin, AssistantSalary - 22,000 to 25,000 Per MonthAny Graduate or Post GraduateMeeting & Travel Coordination: Planning, organizing, and booking meetings, webinars, and travel arrangements (flights, hotels, transportation). They also prepare agendas and take detailed meeting minutes.Scheduling & Calendar Management: Managing calendars for supervisors and staff, scheduling meetings, setting up appointments, and preventing scheduling conflicts.Documentation & Record-Keeping: Creating and maintaining electronic and physical filing systems, updating databases (CRM, client lists), and ensuring data security.Special Projects: Assisting with projects, conducting research, and preparing presentations.Communication: Excellent verbal and written communication skills for professional interaction with staff and external clients.

Front Office Manager is tasked with making sure that the Front Office - the place where guests first come into contact with the hotel and staff - runs smoothly and effectively.Process time 3 months