Admin Coordinator Jobs

We are looking for an Admin Coordinator with 3 to 9 years of experience to support our office operations in Australia. The ideal candidate will be responsible for organizing various administrative tasks to ensure smooth functioning within the office environment.**Key Responsibilities:**- **Office Management:** Oversee daily office operations, ensuring everything runs smoothly and efficiently.- **Scheduling Appointments:** Manage calendars by arranging meetings and appointments for staff, prioritizing requests based on urgency and importance.- **Communication Handling:** Serve as the primary point of contact for internal and external communications, ensuring messages are conveyed appropriately.- **Document Management:** Maintain and organize files and records, ensuring the proper documentation is easily accessible and updated regularly.- **Budget Tracking:** Assist in monitoring office expenses, keeping track of budgets and providing reports on financial activities as needed.- **Team Support:** Provide administrative support to teams, helping with various tasks that enhance productivity and collaboration.**Required Skills and Expectations:**Candidates should possess a Diploma and have strong organizational skills with great attention to detail. Proficiency in MS Office is essential for document preparation and data management. Effective communication skills are required to interact positively with colleagues and clients. The ideal candidate should be proactive, capable of working independently or as part of a team, and able to manage multiple tasks while meeting deadlines. Adaptability and a customer-oriented mindset are also highly valued in this role.

Experience: 7-10 years (Manufacturing )Job Description:Experience in sales coordination and back-office operations.Good knowledge of MS Excel, MS Word, and email correspondence.Skilled in preparing reports, maintaining records, and handling customer queries.Strong communication, organizational, and multitasking skills.Key Responsibilities:Prepare quotations, sales orders, and invoices.Coordinate with the sales team and customers.Maintain customer databases and sales records.Generate daily, weekly, and monthly sales reports.Follow up on order and dispatch status.Handle customer inquiries and resolve routine issues.Manage documentation and filing.

Office Coordinator FemaleTyping speed-20. Good CommunicationExp-1/2 YrsSal: Upto 20 K

# Sales Coordinator - Job Description (Including GeM & Government Orders)## Position**Sales Coordinator**## DepartmentSales## Reporting ToSales Manager / Business Development Manager / Head of Sales---# Job SummaryThe Sales Coordinator is responsible for supporting the sales team by managing customer orders, preparing quotations, coordinating with internal departments, maintaining sales records, and ensuring timely execution of orders. The role also includes handling **Government e-Marketplace (GeM)** transactions, government tenders, institutional orders, documentation, and contract compliance.---# Key Responsibilities### Sales Coordination* Coordinate daily activities of the sales team.* Process customer enquiries, quotations, purchase orders, and sales orders.* Prepare Proforma Invoices (PI), Quotations, Sales Orders, and Contracts.* Maintain customer master data, price lists, and sales documentation.* Coordinate with production, warehouse, logistics, dispatch, and accounts departments.* Ensure timely order execution and delivery.* Follow up with customers regarding order status.* Support the sales team in achieving monthly and annual sales targets.---### Customer Relationship Management* Handle customer enquiries and resolve issues promptly.* Build strong relationships with distributors, dealers, hospitals, institutions, and corporate clients.* Maintain accurate customer communication records.* Coordinate after-sales support.---### Order Processing* Receive and verify Purchase Orders (PO).* Confirm product availability with production.* Coordinate dispatch schedules.* Track shipments until delivery.* Coordinate invoice generation and payment follow-ups.* Handle replacement, return, and complaint coordination.---### GeM (Government e-Marketplace) Responsibilities* Manage the company's GeM Seller Portal.* Upload and update product catalogues on GeM.* Participate in Direct Purchase, L1 Purchase, BOQ bids, Reverse Auction, and Custom Bids.* Search for new GeM opportunities daily.* Prepare and submit bids before deadlines.* Coordinate OEM Authorization, Product Certifications, and Technical Documents.* Monitor bid status and respond to buyer queries.* Process GeM Purchase Orders.* Coordinate invoice generation through GeM.* Manage GeM CRAC (Consignee Receipt & Acceptance Certificate) follow-ups.* Coordinate payment tracking through PFMS and GeM.* Maintain GeM performance ratings and seller compliance.* Ensure all GeM documentation complies with government procurement guidelines.---### Government Tender & Institutional Order Management* Monitor government tender portals and procurement websites.* Identify relevant tender opportunities.* Prepare tender documentation.* Coordinate submission of:* Technical Bid* Commercial Bid* Financial Bid* Prepare compliance documents such as:* GST Certificate* PAN* UDYAM Registration* BIS Certification* ISO Certificates* MSME Certificate* Factory License* Product Test Reports* Authorization Letters* Experience Certificates* Coordinate EMD (Earnest Money Deposit) and Performance Bank Guarantee documentation.* Maintain tender calendars and submission schedules.* Coordinate post-award documentation.* Ensure timely execution of government purchase orders.* Coordinate institutional supply schedules.* Track government payment status.* Maintain records of completed tenders and contract performance.---### Sales Reporting & MIS* Prepare Daily Sales Reports.* Weekly Sales MIS.* Monthly Sales Dashboard.* Territory-wise Sales Analysis.* Product-wise Sales Analysis.* Distributor Performance Reports.* Pending Order Reports.* Outstanding Payment Reports.* GeM Order Status Reports.* Government Tender Status Reports.* Sales Forecast Reports.---### Cross-functional Coordination* Coordinate with:* Production* Quality* Purchase* Warehouse* Dispatch* Finance* Marketing* Customer Service* Ensure smooth order execution from enquiry to payment collection.---# Required Skills### Technical Skills* Advanced Microsoft Excel (Pivot Tables, XLOOKUP/VLOOKUP, Charts, Dashboards)* Microsoft Word & PowerPoint* ERP Software (SAP, Oracle, Microsoft Dynamics, Tally ERP, Busy, etc.)* CRM Software (Zoho CRM, Salesforce, HubSpot)* GeM Portal Management* Government Tender Documentation* Order Processing* MIS Reporting* Sales Analysis* Documentation Management---### Soft Skills* Excellent communication skills* Strong coordination skills* Customer relationship management* Excellent follow-up ability* Time management* Multi-tasking* Problem-solving* Negotiation skills* Attention to detail* Teamwork* Analytical thinking* Ability to work under pressure---# Educational Qualification* B.Com* BBA* BBM* B.Sc* BA* MBA (Preferred)---# Experience* 2-5 years of experience in Sales Coordination, Sales Support, Order Processing, or Customer Support.* Experience handling **GeM Portal**, **Government Tenders**, and **Institutional Orders** is highly preferred.* Experience in Manufacturing, FMCG, Medical Devices, Healthcare, Pharmaceuticals, Consumer Goods, or Industrial Products is an added advantage.---# Key Performance Indicators (KPIs)* Order Processing Accuracy* On-time Order Execution* Quotation Turnaround Time* Customer Response Time* Sales MIS Accuracy* Pending Order Reduction* Payment Follow-up Efficiency* GeM Bid Submission Success Rate* Number of Government Tenders Submitted* Government Order Conversion Rate* GeM Compliance Score* Customer Satisfaction Score* Distributor Support Efficiency* Documentation Accuracy* Sales Team Coordination Effectiveness---# Preferred Candidate Profile* Strong knowledge of the **GeM (Government e-Marketplace)** portal and government procurement procedures.* Experience in managing government tenders, institutional sales, and compliance documentation.* Excellent proficiency in Microsoft Excel and MIS reporting.* Strong organizational skills with the ability to handle multiple priorities.* Ability to coordinate effectively with customers, sales teams, production, logistics, and finance.* Customer-focused with exceptional follow-up and communication skills.* Capable of working independently in a fast-paced manufacturing environment.This role is particularly well-suited for manufacturing companies supplying products to **private distributors, hospitals, institutions, government departments, and public sector organizations**, where seamless coordination of commercial sales, **GeM orders**, and **government tenders** is critical to business success.

A sales coordinator manages administrative tasks, tracks sales goals, and bridges the gap between the sales team, internal departments, and clients. They are essential for smooth order processing, client communication, and overall sales efficiency.Experience : Min 1 YearRequirement : Experience in coordinating with sales team, should be well versed in computer knowledge, should be able to make P.I, Quotations etc.Location - Phase 1 Industrial Area PanchkulaRequired Skills & QualificationsOrganization & Detail: Strong ability to track multiple orders and deadlines without errors.Technical Proficiency: Experience with CRM software (e.g., Salesforce, HubSpot), ERP systems, and MS Office (especially Excel).Communication: Excellent verbal and written communication skills to handle client relations and internal team alignment.Problem Solving: Quick thinking to resolve logistics issues, delivery delays, or customer disputes.Education & Experience: Typically requires a bachelor

We are seeking a dedicated School Coordinator located in Begusarai, Bihar, with 3 to 9 years of experience and a postgraduate education. The ideal candidate will be responsible for overseeing the daily operations of the school, ensuring a supportive and efficient educational environment.Key Responsibilities:1. **Academic Oversight**: Ensure that the curriculum is effectively implemented and that all academic standards are met. This involves collaborating with teachers and assessing student progress regularly.2. **Staff Management**: Coordinate with teaching and administrative staff to facilitate smooth operations. This includes providing support, conducting training sessions, and evaluating staff performance.3. **Student Engagement**: Develop programs to engage students in extracurricular activities, foster a positive school culture, and address student needs through counseling or support services.4. **Communication**: Act as a liaison between parents, teachers, and the school administration. Keep all stakeholders informed about school policies, events, and student progress through regular updates and meetings.5. **Administrative Duties**: Handle budgeting, resource allocation, and compliance with educational regulations. This includes managing school records and ensuring proper documentation is maintained.Required Skills and Expectations:The successful candidate must possess strong leadership and organizational skills. Excellent communication abilities, both written and verbal, are essential for interacting with diverse groups. The candidate should also be adept at problem-solving and conflict resolution. Proficiency in using technology for administrative tasks and a passion for enhancing the educational experience are highly valued.

We are looking for a highly organized and proactive Office Coordinator to act as the bridge between clients and internal teams. The ideal candidate will be responsible for understanding client requirements, coordinating with different departments, assigning tasks to designers and video editors, and ensuring projects are completed on time. The candidate should be able to manage multiple tasks simultaneously and maintain smooth communication across teams.Key ResponsibilitiesCoordinate with clients to understand their requirements and project expectations.Communicate client requirements clearly to designers, video editors, and other team members.Assign tasks to the respective teams based on project requirements and priorities.Coordinate regularly with Social Media Executives and Team Leaders to ensure smooth project execution.Track project progress and follow up with team members to ensure timely completion.Manage multiple projects and deadlines simultaneously.Maintain project trackers, task updates, and daily work reports.Ensure effective communication between clients and internal teams.Escalate delays or project-related issues to management when necessary.Support smooth day-to-day workflow and ensure timely delivery of client projects.RequirementsBachelor

Inspire and motivate students, teachers and other employees Comply with the professional duties of the Harrow staff Code of Conduct Contribute to a school culture which is positive, purposeful and professional Engage positively in the school Appraisal process and performance management arrangements

12TH / Any Graduate, Diploma, Undergraduate, Having Knowledge of Back Office Work,customer Handling with Proper Communication,................having Knowledge of Ms. Office (word, Excel), Email..............................

Hiring for 2 Client Coordinator Jobs in Siliguri, for Freshers,Required Educational Qualification is : Higher Secondary, Diploma with Good knowledge in Client Services Executive, Customer Service, Direct Sales, Good Communication Skills, Customer Management, Client Administration, Cold Calling etc.

A Administrative Coordinator must have a proven work experience as an admin in the Healthcare Industry.Required skill-Basic Computer knowledge, Should be fluent in English & Hindi. Should know team management.Salary: 14K-20KLocation Siliguri

Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environmentProvide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxesPlan, organize, and schedule company meetings in the office, off-site, and via videoconferenceCoordinate domestic and international travel arrangements for employeesMaintain filing system, contact database, employee list, and inventoryOrder and oversee office supplies and food deliveries for group meetings