Opening For Receptionist (Only Females)

Job Description - Receptionist & Admin Executive

Position: Receptionist & Admin Executive

Industry: Corporate / Office Administration

Experience: 1-3 years

Location: 719, JP Nagar 2nd Phase, 21st main road, Bangalore-

Employment Type: Full-time

Job Summary

We are looking for a professional, well-presented, and organized Receptionist & Admin Executive with 1-3 years of experience to manage front-desk responsibilities along with day-to-day administrative activities.

The candidate will be the first point of contact for visitors, clients, vendors, and employees and will also support the management and office team with general administrative and coordination work.

Key Responsibilities

1. Reception & Front Desk Management

Welcome and greet visitors, clients, and vendors professionally.

Manage the reception area and ensure it remains clean and organized.

Answer, screen, and transfer incoming calls appropriately.

Handle general enquiries and provide accurate information.

Receive and distribute courier, letters, and other documents.

Maintain visitor records and reception-related registers.

Coordinate appointments and meetings.

Inform the concerned employee when visitors arrive.

Maintain a professional and courteous approach at all times.

2. Administrative Responsibilities

Handle day-to-day office administrative activities.

Maintain office files, documents, registers, and records.

Prepare basic reports, letters, documents, and correspondence.

Manage office stationery and monitor stock levels.

Coordinate with vendors for office supplies, maintenance, and other requirements.

Follow up on office-related services and maintenance activities.

Maintain records of office expenses and administrative purchases.

Assist management and employees with routine administrative requirements.

Coordinate meetings, including arranging meeting rooms and required materials.

Support the HR/Admin team with attendance records and other administrative activities when required.

3. Communication & Coordination

Coordinate effectively with employees, clients, vendors, and service providers.

Handle emails and routine correspondence professionally.

Follow up with relevant departments and vendors to ensure tasks are completed on time.

Maintain proper communication between management and concerned staff whenever required.

Escalate important issues to management promptly.

4. Documentation & Data Management

Maintain proper records of incoming and outgoing documents.

Organize physical and digital files.

Perform data entry and maintain Excel records.

Prepare basic MIS and administrative reports when required.

Ensure confidential documents and information are handled appropriately.

5. Office Management Support

Monitor office cleanliness and general maintenance.

Coordinate with housekeeping, security, maintenance, and other service providers.

Monitor office equipment and report any issues.

Ensure basic office requirements are available on time.

Assist with travel, courier, transportation, and other administrative arrangements when required.

Required Skills & Qualifications

Graduate degree in any discipline preferred.

1-3 years of experience as a Receptionist, Front Office Executive, Admin Executive, or similar role.

Good verbal and written communication skills.

Professional and pleasant personality.

Good knowledge of MS Office, especially MS Excel and Word.

Good organizational and time-management skills.

Ability to handle multiple tasks simultaneously.

Good telephone etiquette and customer-handling skills.

Strong follow-up and coordination skills.

Ability to maintain confidentiality.

Kannada and English communication skills preferred; Hindi will be an added advantage.

• Experience

  1 - 3 Years

• No. of Openings

  1

• Education

  Graduate (B.A)

• Role

  Receptionist

• Industry Type

  Engineering / Construction

• Gender

  Female

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office

• Face Interview Location

  719, 21st Main Road, JP Nagar 2nd Phase, Bangalore - 560078