Export Documentation Jobs in India

As an Export Incharge, you will play a critical role in managing and overseeing all export operations to ensure smooth and efficient processes. Your responsibilities will include:- Coordinating Export Shipments: You will manage the logistics and ensure timely shipment of goods to international clients, ensuring compliance with trade regulations.- Documentation Management: You will prepare and verify all export documents, such as invoices, packing lists, and certificates, ensuring accuracy and compliance with legal requirements.- Communication with Customs Authorities: You will liaise with customs officials to facilitate the clearance process, addressing any issues that may arise related to customs procedures.- Customer Interaction: You will maintain regular communication with clients regarding shipment status, resolving any concerns or inquiries they may have.- Market Research: You will analyze market trends and competitor activities to identify potential export opportunities and strategies for improvement.- Team Collaboration: You will work closely with internal teams including sales, production, and logistics to ensure alignment on export requirements and timelines.To be successful in this role, you should have a minimum of 3 to 8 years of experience in export management or a related field. A strong understanding of international trade regulations and customs processes is essential. Excellent communication skills, both verbal and written, are required to effectively interact with clients and stakeholders. You should be detail-oriented, organized, and able to work under pressure to meet deadlines. A proactive approach and problem-solving attitude will help you excel in this position.

Essential Duties and Responsibilities: Responsible for pre & post documentation which includes preparing Export Invoice, Packing List,BL Draft, other related documents, if any. Generating Insurance Certificates thru online portal and keeping track that sufficient Insuredamount balance in maintained. Knowledge of handling hazardous cargo which includes understanding of various Haz Class,Packing Groups and preparing Dangerous Goods Declaration (DGD). Candidate will be responsible for all Communication and Co-ordination with Factory, CHA,Forwarding Agent, Transporter, Shipping Lines & Customers. Negotiating Air or Sea freight with forwarders, shipping line or CHA. Checking and approving SB Checklists /BOE Checklist/ AWB Draft / BL Draft, etc. Co-ordinating with freight forwarders for flight / vessel booking. Arranging courier shipments thru DHL / FedEx. Knowledge of Letter of Credit (LC) Shipments. Ensuring regular review and understanding requirements of SCOMET and Narcotics for everyshipment. Resolving queries from export customers promptly and efficiently. Arranging transport for FCL shipments, factory stuffing. Applying for Preferential & Non-preferential COOs online. Ability to handle multiple shipments at a time efficiently. Sending final shipment documents to customers and keeping track of cargo till it is delivered toclient. Maintaining accurate records for all export shipments, including up-to-date status of EGM andRODTEP benefit. Knowledge of RODTEP Scrip generation and other DGFT / ICEGATE applications. Arranging relevant packing considering nature of shipments, especially for dangerous goods. Ensure compliance with import / export regulations, including HS codes, tariffs, and taxes. Maintain accurate records and reports, including import data and compliance documents. Collaborate with internal teams, such as logistics, finance, and procurement, to ensurealignment and efficiency. Stay updated on changes in import / export regulations and company policies.Note : Proficiency in MS Office. Good communication skills and the ability to work as part of a team.

All export documentation including Invoice, PL, Shipping bill, B/L, COO-BRC, Treasury Operations. DGFT, Ice gate, ECGC, Export Incentives,Co-ordinate with CHA and Freight Forwarders. Compare Freights and other charges. Candidate must have good communication and management skills. Job description also includes keeping track of payments and managing forward bookings.

As an Export Executive, you will play a vital role in managing and facilitating the export processes for our products. You will ensure smooth communication and coordination with international clients and stakeholders. Your key responsibilities and skills will include the following:- Coordinate Export Activities: Manage the logistics and documentation required for shipping products to international clients, ensuring compliance with regulations.- Communicate with Clients: Interact with customers to address inquiries, provide updates on shipment status, and resolve any issues that may arise during the export process.- Prepare Shipping Documentation: Prepare and review necessary export documents, such as invoices, packing lists, and customs declarations, to ensure accuracy and completeness.- Monitor Shipment Tracking: Track shipments to ensure timely delivery, working with freight forwarders and shipping companies to manage any delays effectively.- Maintain Records: Keep detailed records of all export transactions, maintaining databases and filing systems for easy retrieval and reference.To excel in this role, candidates should possess a Bachelors degree in Business Administration. A minimum of 1 to 3 years of experience in export or international logistics is preferred. Strong communication and negotiation skills are essential, as is proficiency in using shipping software and office applications. Additionally, candidates must be detail-oriented, organized, and able to work independently in a fast-paced environment. Fluency in English, both written and verbal, is crucial for effective interaction with international clients.

We are looking for a Documentation Assistant to help organize and manage important records and documents in our office located in Chandni Chowk, Delhi. This is an entry-level position requiring no prior experience, making it ideal for freshers. Key Responsibilities:- Document Management: Assist in organizing, filing, and maintaining various documents to ensure easy access and retrieval. This includes both physical files and digital records.- Data Entry: Accurately enter information into databases and spreadsheets, ensuring data is up-to-date and correct.- Quality Control: Review documents for accuracy and completeness before finalizing and distributing them. This helps maintain high standards in documentation.- Support Team Tasks: Work closely with other team members to support various projects, providing necessary documentation assistance as needed.Required Skills and Expectations:Candidates must have completed at least the 10th grade and possess strong attention to detail. Effective communication skills are essential for interacting with team members. The ability to manage time efficiently and prioritize tasks will help in meeting deadlines. Proficiency in basic computer applications, such as MS Office, is necessary to perform data entry and manage documents effectively. A willingness to learn and adapt will make you a valuable addition to our team.

Hiring for Executive - Export Dispatch is responsible for executing day-to-day export dispatch activities, ensuring finished goods are dispatched accurately, on time, and in compliance with customer and regulatory requirements. The role involves close coordination with Production, QA, Warehouse, Planning, Freight Forwarders, and Transporters to ensure smooth container loading and shipment execution.Key Performance Indicators (KPIs)- On-Time Dispatch Performance- Dispatch Accuracy (Quantity & SKU)- Documentation Accuracy- Container Loading Compliance- Zero Dispatch Errors- Warehouse Coordination Efficiency- Container Turnaround Time- Customer Complaint Reduction- Dispatch Record AccuracyCandidate ProfileEducation- Graduate in Logistics, Supply Chain, Commerce, Engineering, or a related discipline.Experience- 3-6 years of experience in Export Dispatch, Warehouse, Logistics, or Supply Chain.- Experience in food manufacturing or FMCG exports is preferred.Required Skills- Export Dispatch Operations- Warehouse Coordination- Container Loading- Inventory Management- Export Documentation- ERP/SAP Knowledge- MS Excel- Transport Coordination- Communication Skills- Problem SolvingReporting- Update daily dispatch reports.- Report shipment delays or shortages immediately.- Maintain dispatch logs, loading records, and container history.Dispatch Execution- Execute daily export dispatch plans as per shipment schedule.- Coordinate with Warehouse for timely availability of finished goods.- Ensure dispatches are completed as per CRD and vessel timelines.- Monitor dispatch progress and update stakeholders.Documentation Support- Prepare and verify dispatch documents.- Coordinate with the Export Documentation team for Packing Lists, Commercial Invoices, Shipping Marks, COA, and other export documents.- Ensure dispatch records are complete and accurate.Container Loading- Supervise container loading activities.- Verify container condition and cleanliness before loading.- Ensure correct pallet pattern, floor loading, slip sheets, dunnage, and cargo securing.- Record container number, seal number, loading time, and dispatch details.Compliance & Quality- Follow export SOPs, GMP, and food safety requirements.- Ensure no damaged or incorrect material is dispatched.- Maintain dispatch records for audit and traceability.Transport & CHA Coordination- Coordinate vehicle placement and container movement.- Liaise with transporters, freight forwarders, and Customs House Agents (CHA).- Ensure timely gate-out and port movement.Warehouse Coordination- Verify product quantity, batch numbers, labels, pallet tags, and export markings.- Ensure FIFO/FEFO compliance.- Support stock reconciliation after dispatch.- Coordinate barcode scanning and shipment verification.

We are looking for an Excise Incharge to manage and oversee all excise-related operations in Coimbatore. The ideal candidate will have 4 to 10 years of experience, ensuring compliance with excise regulations while maintaining efficient processes.Key responsibilities include:1. Compliance Management: Ensure all excise transactions conform to legal standards and internal policies. This involves regularly reviewing regulations and implementing necessary changes.2. Documentation: Prepare and maintain accurate records related to excise duty, including assessments, invoices, and returns. Proper documentation is crucial for audits and compliance checks.3. Team Coordination: Collaborate with various departments, such as finance and production, to ensure seamless operations. You will lead your team to achieve targets while adhering to compliance standards.4. Reporting: Generate detailed reports on excise performance and compliance metrics for senior management. Effective reporting helps in decision-making and strategy formulation.5. Training: Provide guidance and training to staff on excise procedures and compliance requirements, enhancing the overall knowledge and efficiency of your team.Candidates must have a graduate degree and strong analytical skills. Attention to detail is essential for maintaining compliance and accuracy in documentation. You should demonstrate excellent communication skills and the ability to work collaboratively in a fast-paced environment. A proactive approach to problem-solving is also important as you manage excise operations effectively.

We are looking for an experienced Exports Sales Executive to join our team in Rajkot, India. This full-time position is ideal for male candidates with 2 to 7 years of experience in exports sales.As an Exports Sales Executive, your main responsibility will be to develop and maintain relationships with international clients, helping to increase our market presence abroad. You will be tasked with identifying new sales opportunities, preparing export documentation, and ensuring the timely delivery of products to our customers.Key responsibilities include:1. Client Relationship Management: Build and nurture strong relationships with existing and potential international clients to understand their needs and provide tailored solutions.2. Market Research: Conduct thorough market research to identify new business opportunities and trends in the export sector.3. Sales Strategy Development: Develop and implement effective sales strategies to penetrate new markets and achieve sales targets.4. Documentation Handling: Prepare and manage all necessary export documentation to ensure compliance with international trade regulations.5. Coordination with Logistics: Collaborate with logistics and supply chain teams to ensure smooth and timely delivery of products.6. Sales Reporting: Maintain accurate sales records and provide regular updates to management on sales performance and client feedback.The ideal candidate should possess excellent communication skills, a strong understanding of international trade, and the ability to work independently. Proficiency in English and any additional foreign language is a plus.

We are looking for an experienced Export Executive to join our team in Baddi. The ideal candidate will have 3 to 5 years of experience in export operations and should be male, as per our requirements for this role.Key Responsibilities:- Manage Export Documentation: Prepare and review all necessary export documents such as bills of lading, commercial invoices, and export licenses to ensure compliance with relevant regulations.- Coordinate with Shipping Lines: Communicate regularly with shipping lines to arrange for transportation and handle logistics efficiently while ensuring timely delivery of goods.- Liaise with Customs Authorities: Work closely with customs officials to resolve any issues related to exports and ensure all shipments meet customs regulations and requirements.- Track Shipments: Monitor the status of exports to ensure that shipments arrive on time and address any delays or complications that may arise.- Client Communication: Maintain regular contact with clients to provide them with updates on their orders and address any queries or concerns they may have.Required Skills and Expectations:The candidate should possess strong knowledge of export procedures and regulations. Excellent communication skills are essential to liaise with clients and government authorities effectively. Attention to detail is necessary to manage documentation accurately, and problem-solving ability is important to handle shipment issues efficiently. Proficiency in MS Office and familiarity with export management software will be an added advantage. A commitment to working as part of a team in a fast-paced environment is expected.

The Senior Executive - Export Dispatch is responsible for executing day-to-day export dispatch activities, ensuring finished goods are dispatched accurately, on time, and in compliance with customer and regulatory requirements. The role involves close coordination with Production, QA, Warehouse, Planning, Freight Forwarders, and Transporters to ensure smooth container loading and shipment execution.Key Responsibilities1. Dispatch Execution- Execute daily export dispatch plans as per shipment schedule.- Coordinate with Warehouse for timely availability of finished goods.- Ensure dispatches are completed as per CRD and vessel timelines.- Monitor dispatch progress and update stakeholders.2. Container Loading- Supervise container loading activities.- Verify container condition and cleanliness before loading.- Ensure correct pallet pattern, floor loading, slip sheets, dunnage, and cargo securing.- Record container number, seal number, loading time, and dispatch details.3. Documentation Support- Prepare and verify dispatch documents.- Coordinate with the Export Documentation team for Packing Lists, Commercial Invoices, Shipping Marks, COA, and other export documents.- Ensure dispatch records are complete and accurate.4. Warehouse Coordination- Verify product quantity, batch numbers, labels, pallet tags, and export markings.- Ensure FIFO/FEFO compliance.- Support stock reconciliation after dispatch.- Coordinate barcode scanning and shipment verification.5. Transport & CHA Coordination- Coordinate vehicle placement and container movement.- Liaise with transporters, freight forwarders, and Customs House Agents (CHA).- Ensure timely gate-out and port movement.6. Compliance & Quality- Follow export SOPs, GMP, and food safety requirements.- Ensure no damaged or incorrect material is dispatched.- Maintain dispatch records for audit and traceability.7. Reporting- Update daily dispatch reports.- Report shipment delays or shortages immediately.- Maintain dispatch logs, loading records, and container history.Key Performance Indicators (KPIs)- On-Time Dispatch Performance- Dispatch Accuracy (Quantity & SKU)- Documentation Accuracy- Container Loading Compliance- Zero Dispatch Errors- Warehouse Coordination Efficiency- Container Turnaround Time- Customer Complaint Reduction- Dispatch Record AccuracyCandidate ProfileEducation- Graduate in Logistics, Supply Chain, Commerce, Engineering, or a related discipline.Experience- 3-6 years of experience in Export Dispatch, Warehouse, Logistics, or Supply Chain.- Experience in food manufacturing or FMCG exports is preferred.Required Skills- Export Dispatch Operations- Warehouse Coordination- Container Loading- Inventory Management- Export Documentation- ERP/SAP Knowledge- MS Excel- Transport Coordination- Communication Skills- Problem Solving

As a Senior Marketing Manager, you will be responsible for leading the marketing team and developing strategies to drive brand awareness and generate leads. You will oversee the creation of marketing campaigns, monitor their performance, and analyze market trends to identify opportunities for growth.Key responsibilities include developing comprehensive marketing plans, managing advertising and promotional activities, and collaborating with the sales team to ensure alignment of marketing efforts with business goals. You will also be responsible for managing the marketing budget, tracking ROI, and staying up-to-date with industry trends to ensure the company remains competitive in the market.The ideal candidate will have a minimum of 2 years of experience in marketing, preferably in a leadership role. A graduate degree in Marketing or a related field is required. Strong communication, leadership, and analytical skills are essential for this role. The Senior Marketing Manager is expected to be proactive, results-oriented, and able to work collaboratively with cross-functional teams to drive success.

We are looking for a Document Assistant to join our team in Delhi Road. This role is suitable for candidates with no prior experience or those who have just started their careers. Your primary responsibility will be to assist in managing documents and ensuring they are organized and accessible.Key Responsibilities:- Document Filing: You will need to sort and file documents properly to ensure they are easy to find and reference. This helps maintain an organized workspace.- Data Entry: Entering information into our systems accurately is essential. This task will help keep our records up to date.- Copying and Scanning: You will assist in making copies and scanning important documents. This is crucial for preserving records in digital formats.- Assist in Preparation of Reports: Supporting the team in preparing reports by gathering necessary data. This task aids in producing clear and informative documents.- Maintaining Document Security: You will be responsible for ensuring that sensitive documents are stored securely and handled carefully.Required Skills and Expectations:- A minimum of a 10th-grade education is required for this position.- Strong attention to detail is needed to ensure accuracy in all tasks.- Basic computer skills, including familiarity with word processing and spreadsheet programs, are important for handling documents.- Good organizational skills will help you manage files and documents efficiently.- A willingness to learn and adapt in a fast-paced environment is essential for success in this role.

Liaising with Overseas supplier/ Freight forwarder/ CHA/ Transporter ) Freight container bookingCoordinating with CHA iimport Insurance bookingMaintaining all records of Import/TransportMaintaining cost sheet of all imports & Transfers.Vendor management & vendor procurementShipment tracking and updating with all team members on timely basis.Close detailed eye on compliances

Responsible for Preparing Pre-Shipment Documents- Knowledge of Post Shipment Documents Shipment Coordinate with CHA Responsible for Export Invoice & Packing List and E-way Bill, & any other Docs. Handled paper works required for Air, Road and Sea transportation. Following up with CHA & Liners for Feedback of Container Status. Coordinated Overseas & Shipping Line with Customs agents for Clearance.

Export/Import Docs - Classification & Customs ClearanceLiasoning with Government , Customs.Inter Dept Coordination Regarding Shipments.Follow up with Freight Forwarders/Shipping Lines/ AirlinesClient Correspondence Regarding Shipments and Shipping Advice Etc.Maintaining Close Co-ordination with Client.Coordinating with CHA, Forwarder and Buyer regarding shipment.Creation of pre and post shipment documents.Maintaining a record of shipment documents.augmentation of sales and development of business.

1. Co-ordinates clearing and forwarding of all imports & exports for the company.2. Performs costing of all import shipments for goods in transit in the consignment data base.Liaises with Finance Department for opening Letters of Credit, transfers, and Bank Delivery Order for shipment covered by L/C.3 Authorises our Freight forwarders to clear the goods in case of direct shipments.4. Co-ordinates for inspection and necessary survey in case shipments arrive in open/torn/wet/damaged condition.5. Attends inspection of damaged goods during transit at airport/seaport along with the Insurance company's representative.6. Obtain short lading certificate from Customs Authority.Files Insurance claims and follows up for payments/credit note with the insurance company.7. Obtains all attested legal documents necessary for exports from Dubai Chamber of commerce and industry.8. Checks and verifies Freight Forwarder's invoices for both imports & exports, obtain approval from respective department Head and forwards these to Finance for payment.