General Administration Job Vacancies in Noida

Core responsibilitiesVisitor management: Greet visitors in a professional and courteous manner, manage check-ins, and direct them to the appropriate person or department.Communication: Answer, screen, and forward incoming phone calls, and respond to inquiries via phone, email, and in person.Scheduling: Manage and coordinate appointments, meetings, and conference room bookings.Administrative tasks: Handle incoming and outgoing mail and deliveries, file documents, perform data entry, and assist with general administrative duties.Front desk maintenance: Keep the reception area clean, organized, and presentable at all times.Office support: Assist with ordering office supplies and coordinate with other departments as needed.

We are looking for a professional and friendly Receptionist to manage front-desk operations in our textile company. The role includes greeting visitors, handling phone calls, managing correspondence, and scheduling appointments. The receptionist will also support administrative tasks such as maintaining records, coordinating meetings, and assisting various departments. Candidates should have strong communication, organizational, and customer service skills. Prior experience in the textile or manufacturing industry will be an added advantage.

A front desk receptionist's main role is to manage the front desk, which includes welcoming visitors, answering phone calls, and directing inquiries. They also perform administrative tasks, such as scheduling appointments, managing correspondence

Calendar management and associated tasks, preparing docs & scheduling meetings, etc. Logistics & arrangement of meetings, travel for Staff, Guests, Customers etc. Schedules and organizes calendar activities such as meetings, agendas, luncheon arrangementstravel plans and department activities. Provide back up support to lead Executive Administrative Assistant and team. Schedule and implement organizations staff meetings, events, and off sites. Act as Lead Administrator for Central Services. Provide day-to-day support. Performing a variety of clerical and administrative duties with answering phones, making appointments, emails, and ordering office supplies. Maintain Attendance, Insurance (Medical and Life). Stock Management of Assets and Consumables. AMC Renewal, Equipment service and maintenance follow up Staff Asset issuing, Delivery Challans, ID Cards and other office day to day activities Accounting assistance Tender and billing follow up.

General Administration (Admin) & ProcurementRole Purpose: Responsible for overseeing the administrative operations and procurement for the Blue Bells Group of Schools, Gurgaon.KEY RESPONSIBILITIESDesign Admin processes for the school including infrastructure management, transport, vendor management, procurement etc.Define & execute a road map to centralize some of the critical admin & finance functions of the School.To ensure transparency, accountability & efficiency in the school's administrative functioning.Managing vendors and ensuring the best negotiations, service level agreements (SLAs) etc.Define SLAs for the above processes to ensure quality benchmarks for critical internal and external stakeholders.Conduct regular safety and security audits.maintain inventory report at the beginning and end of every academic session; maintain the central stock register.supervise the security functioning and the subcontracted staff.order supplies and equipment/maintain stock and classroom resources and arrange repair where necessary.develop and carry out an efficient documentation and filing system for both paper and electronic records.School Asset Management SOPs, Tracking etc.Annual Maintenance Contract (AMCs) of the assets in the organization timely servicing and contract renewal.Liaisoning - Liaison with the local police, and municipal and civil departments as per the requirement.Timely submission of requisite Admin MIS reports across the Schools.Facility Management:Handling complete facilities (Safety, Security, Repair, Fire Fighting System, Pest Control, Water Supply), infrastructure setup & maintenance and coordinating with external agencies.Responsible for maintenance of infrastructure including operation & maintenance of equipment.Responsible for effective management of Transport and vehicle maintenance.Will be responsible for inventory/ material management & supply chain activities.Responsible for renewal of all AMCs related to the school.