Cost Management Job Vacancies in Guwahati

Job Summary:The Admin Operations Manager is responsible for overseeing and coordinating all administrative and operational functions within the organization. This role ensures smooth day-to-day operations, effective resource utilization, adherence to company policies, and a safe and efficient work environment. The Admin Operations Manager acts as the central link between management, staff, and external vendors to ensure business continuity and operational excellence.Key Responsibilities: 1. Administrative ManagementSupervise all administrative activities including office management, logistics, and facility operations.Develop, implement, and monitor Standard Operating Procedures (SOPs) to improve efficiency and consistency.Maintain accurate records of office assets, inventory, and documentation.Oversee procurement of office supplies, equipment, and vendor contracts.Ensure compliance with statutory, health, and safety regulations. 2. Operational OversightPlan and manage daily operations to ensure seamless workflow across departments.Identify process gaps and recommend operational improvements to enhance productivity.Coordinate with internal teams to ensure alignment between administrative and business goals.Monitor and evaluate performance metrics, generating periodic operational and financial reports.Oversee maintenance, housekeeping, and facility management services. 3. People & Vendor ManagementLead and supervise administrative and support staff to ensure efficiency and professionalism.Conduct training, performance evaluations, and team development activities.Manage vendor relationships negotiate contracts, ensure service quality, and control costs.Foster a positive work culture focused on collaboration, accountability, and high performance. 4. Budgeting & Cost ControlPrepare and manage annual operational and administrative budgets.Track expenditures and identify cost-saving opportunities without compromising quality.Support finance teams in audits, expense reporting, and budget analysis. 5. Communication & CoordinationAct as a liaison between management, employees, and external agencies.Ensure smooth communication flow across departments and timely issue resolution.Prepare reports, presentations, and administrative updates for senior management.Qualifications and Requirements:Bachelors degree in Business Administration, Management, or a related field.MBA or equivalent qualification preferred.06 years of experience in administration or operations, including managerial experience.Strong knowledge of office management, procurement, and vendor coordination.Proficiency in MS Office (Excel, Word, PowerPoint) and ERP or administrative management systems.Excellent leadership, communication, and organizational skills.Ability to multitask and manage time effectively under pressure.Knowledge of compliance, safety, and statutory regulations.Key Skills:Leadership and team managementStrategic planning and executionProcess improvement and operational efficiencyBudgeting and cost controlVendor and facilities managementCommunication and problem-solvingAnalytical thinking and reportingPerformance Indicators:Operational efficiency and process improvement metricsBudget adherence and cost control effectivenessStaff performance and retention ratesCompliance and audit scoresTimeliness and accuracy of reporting

Tally ERP 9, Advance Excel, Vloopup, Hlookup, Accounting, TDS, MIS, Service Tax, Reconciliation, SAP,SAS,CRM, Oracle ERP.Creating budgets and forecasts for the management group to meet regular accounting deadlines. Managing all finance and accounting operations of a Regional. Support month-end and year-end close processes. Ensure quality control over financial transactions and financial reporting. Develop and document business processes and accounting policies to maintain and strengthen internal controls. Conducting Internal Audit for all branches. Reviewed accounting structures and procedures on a regular basis to identify areas in need of improvement. Managing accounts payable in ERP Software i.e.,Oracle of anEast Region. Reconciliation & Managing petty Cash. Identify and recommend cost effective solutions. Closely managed monthly reconciliation schedules of all assigned accounts. Additional controller duties as necessary. TDS reconciliation by ensuring all TDS is deducted at appropriate rates as an invoice process. Managing Vendor onboarding. Minimizing cost to the lowest on which the procurement can be completed. Accounts Receivable

- Develop and implement effective procurement strategies for the companys real estate projects, ensuring cost-efficiency, timely delivery, and quality standards.- Identify, evaluate, and establish relationships with reliable suppliers and vendors for construction materials, machinery, and other project-specific resources.- Negotiate contracts, prices, and terms with suppliers to secure the best possible deals while ensuring quality and delivery timelines.- Ensure timely and efficient procurement of construction materials, fixtures, furniture, and other essential items for ongoing and upcoming real estate projects.- Monitor inventory levels and coordinate with the warehouse team to avoid overstocking or shortages.- Oversee the budget for procurement, ensuring that all purchases are within allocated budgets and meet the companys financial goals.- Implement cost-saving measures without compromising the quality of materials or project timelines.- Ensure all materials meet industry standards and comply with safety regulations and project specifications.- Perform regular quality checks on materials received, ensuring they match order specifications and are free from defects.- Negotiate and finalize contracts with suppliers and contractors, ensuring that the terms align with project requirements.- Review and track all supplier contracts, ensuring compliance with delivery schedules and payment terms.- Collaborate with the project management team, architects, engineers, and other departments to understand material requirements and timelines.- Conduct market research to stay updated on the latest trends, products, and innovations in the construction and real estate industry.- Identify potential risks in the procurement process, such as supplier delays, price fluctuations, or material shortages, and develop contingency plans.- Maintain detailed records of all procurement activities, including purchase orders, supplier contracts, invoices, and payments.

- Oversee the day-to-day operations of the fleet, ensuring that all vehicles are properly maintained and functioning.- Coordinate the scheduling of vehicle inspections, maintenance, and repairs to minimize downtime.- Develop efficient delivery routes to optimize fuel usage, delivery times, and overall operational costs.- Monitor traffic and weather conditions to adjust delivery schedules in real time.- Supervise and manage a team of drivers, ensuring they adhere to safety standards and company policies.- Provide training for drivers on safe driving practices and regulatory compliance.- Track vehicle performance data (fuel consumption, mileage, etc.) and recommend strategies for improvement.- Oversee the procurement and management of spare parts and vehicle-related supplies.- Coordinate with suppliers and vendors for the timely delivery of required parts or services.- Ensure compliance with local, state, and national transportation regulations.- Maintain accurate and up-to-date records for each vehicle, including insurance, registration, maintenance, and repairs.- Develop and manage the fleet's budget, tracking expenses related to maintenance, repairs, fuel, and other operational costs.- Liaise with clients to address any transportation or delivery-related issues.- Implement and enforce safety protocols to minimize risks and accidents.- Conduct regular safety audits and ensure that all drivers adhere to the company's safety policies.- Contribute to the long-term strategic planning for fleet expansion, replacement, and optimization.

- Engage with potential clients to understand their project requirements, timelines, and budget for construction and project management services. Provide tailored solutions that align with their needs.- Present technical details of NEE Pvt Ltd's construction solutions, project management tools, and services to clients. Explain how these solutions will help optimize project delivery, cost efficiency, and quality.- Assist in the creation of comprehensive proposals, including cost estimates, technical specifications, timelines, and project management strategies, ensuring alignment with client needs.- Collaborate with the project management team to conduct feasibility studies, identifying potential risks, technical challenges, and resource requirements for proposed construction projects.- Support the sales team in preparing technical bids and tender submissions for large-scale construction projects. Ensure that all technical requirements are met and that the company's offering is competitive.- Work closely with clients to customize project management plans, construction methodologies, and technical solutions that align with specific project scopes and constraints.- Coordinate with internal project managers, engineers, and architects to ensure technical solutions are viable, cost-effective, and meet client expectations.- Stay updated on industry trends, new construction technologies, and competitor offerings to maintain a competitive edge and offer cutting-edge solutions to clients.- Develop and maintain long-term relationships with key clients, contractors, suppliers, and other stakeholders, ensuring customer satisfaction and repeat business.- Provide technical guidance to the sales team, answering client questions, handling technical inquiries, and helping to overcome any objections related to construction processes, timelines, or budgets.- Assist in identifying potential project risks and recommending risk mitigation strategies. Ensure the proposed solutions