Administrator Facilities Jobs

We are seeking an experienced Administration Manager to oversee our organization's administrative functions in Delhi NCR. This role requires a proactive leader who can manage daily operations efficiently and support our business objectives.**Key Responsibilities:**- **Team Leadership:** Lead a team of administrative staff, providing direction and support to ensure smooth operations within the office environment.- **Office Management:** Oversee the maintenance and organization of office spaces, ensuring a safe and productive working environment for all employees.- **Budget Management:** Develop and manage the administration budget, ensuring that expenses align with organizational goals and financial guidelines.- **Vendor Coordination:** Manage relationships with vendors and service providers to secure necessary supplies and services, negotiating contracts to reduce costs when possible.- **Policy Implementation:** Design and enforce administrative policies and procedures to enhance operational efficiency and productivity.- **Reporting and Documentation:** Prepare regular reports on operational performance and maintain accurate records for compliance and auditing purposes.**Required Skills and Expectations:**Candidates should possess strong leadership skills, demonstrating the ability to guide teams effectively. A minimum of 10-20 years of experience in administration is required, with expertise in office management and process improvement. Excellent communication and organizational skills are essential for successful interactions with various stakeholders. Candidates must be adept at budget management and have experience in vendor negotiation. Proficiency in office software and the ability to adapt to new technologies is expected to enhance workflow and efficiency.

Minimum QualificationsBE in Mechanical Engineering / Tech. degree in ArchitectureLean Six Sigma Green, PMP CertifiedDesirable CertificatesPG Diploma in industrial safetyDiploma in ESGProFMExperienceMinimum 10 years Maximum 12 yearsCritical Role and Responsibilities1. Managing day-to-day operations of the project2. Steering the creation of conceptual & schematicarchitectural designs and supervising on-site fit outactivities to ensure completion of project within thestipulated time & cost and effective resource utilizationto maximize the output.3. Coordinating withcontractors/Vendors/Architect/Consultants & providingthem the feedback/suggestion as company standards &requirement4. Act as POC for design and specifications with therelevant stakeholders in order to drive solutionsnecessary for running operations optimally.5. Lead projects from requirements definition throughdeployment, identifying schedules, scopes, budgetestimations, and project implementation plans, includingrisk mitigation6. - Accountable for creation of project documentation.

Lead all facility operations across DevX centers pan-India, ensuring consistent delivery of topnotch services across soft and hard service domains. Drive the upkeep, hygiene, and maintenance of all locationscovering housekeeping, MEP, HVAC, security, and overall facility health. Implement robust preventive and breakdown maintenance processes to ensure uninterrupted operations. Oversee vendor sourcing, negotiation, onboarding, and performance tracking across all facility functions. Plan and manage annual facility budgets, monthly projections, and cost control across all centers. Establish and enforce facility SOPs, audit checklists, and operational benchmarks for service delivery. Ensure strict adherence to compliance, statutory, environmental, and safety norms, including air quality, emergency systems, and fire safety. Support and drive DevXs ISO certification journeycurrently covering several centerswith a goal of 100% ISO-compliant operations. Coordinate with cross-functional teams during center setup and ensure facility readiness for handover and launch. Lead and mentor a team of facility executives/managers while fostering a proactive, ownership-driven culture. Drive training and development initiatives for the facility team, ensuring continuous upskilling, SOP adherence, and audit preparedness across all centers. Use facility management software to maintain logs, manage workflows, automate checklists, and generate reports.

1. Overall Campus ManagementOversee day-to-day running of the campus.Ensure discipline, safety, security and hygiene.Maintain smooth functioning of classes, labs, administrative offices, and facilities.2. Staff SupervisionManage teaching staff, housekeeping, security, maintenance teams.Prepare duty rosters, attendance, shift arrangements.Conduct staff briefing, motivate team, solve concerns.3. Student ManagementMonitor student attendance, uniform, discipline, campus conduct.Handle student concerns, complaints, counselling when required.Ensure academic timetable runs on time.4. Facility & InfrastructureMonitor condition of buildings, classrooms, playground, hostels, toilets.Coordinate repairs, maintenance, pest control, cleaning.Ensure all equipment is functional (AC, lights, fans, projector, benches).5. Safety & SecurityEnsure safety of students and staff inside campus.Supervise security guards, visitor entry, ID checks.Emergency readiness: fire, evacuation, first-aid kits.6. Inventory & AssetsMaintain stock of furniture, equipment, stationery, housekeeping materials.Record issuing and return of materials.Prevent misuse or loss of assets.7. Coordination with ManagementPrepare daily/weekly reports for management.Implement instructions from Head Office / Trustees.Coordinate events, exams, meetings, seminars.8. Communication & Parents HandlingCommunicate notices to students and parents.Attend parent queries at campus.Maintain professional, friendly behaviour.9. Admission & Marketing SupportAssist with:Campus toursAdmission counsellingEnquiry follow-upSupport marketing activities, events, school promotions.10. Compliance & DocumentationMaintain records:Attendance sheetsMaintenance logsVisitor registerSafety checklistsEvent reportsEnsure compliance with regulatory norms.

We have vacant of 1 Facility Manager Job in Hyderabad Experience Required : 6 Years Educational Qualification : M.B.A/PGDM Skill Facility Supervisor, General Administration, Facility Maintenance etc.

Position Summary:The Facility Manager is responsible for overseeing the maintenance, safety, and functionality of the company's buildings and facilities. This role ensures a safe, productive, and cost-effective working environment by managing building systems, space utilization, and overall property upkeep.Key Responsibilities:Facility Maintenance:Oversee and coordinate the day-to-day maintenance and repair of building systems (HVAC, electrical, plumbing, etc.).Manage preventative maintenance schedules to ensure facilities remain in optimal working condition.Troubleshoot and resolve facility-related issues as they arise, ensuring minimal disruption to business operations.Vendor and Contractor Management:Manage relationships with external vendors and contractors, including those responsible for cleaning, security, and specialized maintenance.Ensure contracts with service providers are up-to-date and aligned with company needs.Evaluate vendor performance and ensure compliance with agreed service levels and standards.Space Planning & Utilization:Plan and manage office space allocation to optimize the use of available space.Coordinate with other departments for office layout adjustments and relocations as necessary.Support office redesigns, renovations, and upgrades to maintain a modern, comfortable, and efficient work environment.Health & Safety Compliance:Ensure that the facility complies with local regulations, safety standards, and environmental laws.Oversee the implementation and enforcement of health, safety, and environmental policies.Conduct regular safety inspections and manage emergency protocols, such as fire drills and evacuation procedures.Budgeting and Cost Management:Prepare and manage the facilities budget, ensuring cost-effective operations and expenditures.Monitor and report on facility-related expenses and provide recommendations for cost savings.Negotiate contracts and service agreements to ensure best value for the company.Sustainability Initiatives:Promote and implement sustainable practices within the facility (e.g., energy-saving initiatives, waste management, water conservation).Stay current with green building certifications and eco-friendly technologies, recommending improvements where appropriate.Event & Meeting Room Management:Oversee the setup, maintenance, and scheduling of meeting rooms, ensuring that spaces are clean, functional, and properly equipped.Coordinate with various departments for company events, conferences, and meetings to ensure space is available and ready.Emergency and Disaster Management:Develop and maintain emergency response plans, including disaster recovery for facilities.Train staff on emergency protocols and oversee drills for preparedness.Qualifications:Education:Bachelor's degree in Facilities Management, Business Administration, Engineering, or a related field. Relevant certifications (e.g., Certified Facility Manager (CFM), Facility Management Professional (FMP)) preferred.Experience:At least 5 years of experience in facility management, with a strong understanding of building systems and operational processes.Proven experience in managing vendors and service contracts.Experience with budgeting, project management, and cost control.Other Requirements:Ability to work independently and manage multiple projects simultaneously.Attention to detail with strong project management skills.Ability to work in a fast-paced environment and adapt to changing priorities.Working Conditions:Full-time, in-office role with occasional after-hours availability for emergencies or special projects.Some travel may be required for off-site properties or vendor meetings.

Hiring: Office Administration Executive (Male)We are looking for a young and smart Office Administration Executive for our Kolkata office (96 Beltala Road, Hazra).Requirements:Age below 30, local Kolkata resident12 years of experience in office admin or similar roleShould know basic Excel, Word, and computer operationsMust be comfortable handling printing, courier, parcel, and other outdoor office workReady to travel within and occasionally outside KolkataBasic housekeeping tasks desk cleaning, tea/coffee, food pickup, assisting seniorsFamiliar with Rapido, Ola/Uber, Porter bookings, etc.Salary: 12,00014,000 per month (travel expenses covered by company)Interested candidates can apply immediately!

Facilities Operations Manager-SchoolsRoles and ResponsibilitiesManage the maintenance, development, performance, and delivery of the facilities of the school to produce an efficient service and delivery solution.Prepare reports on school facilities and the status of the same.Manage, direct, and monitor facilities activities and the overall performance of every school unit to increase efficiency and maximize performance.Effective liaison, support, and assistance with the whole of the school.Maintain and improve mechanisms for the provision of facilities, including surveying and measuring the process, and outcomes.Responsible for school unit level procurement of supplies, materials, equipment, and inventory management.Local manager for transportation, food services, facilities maintenance, securityand other third-party service contracts, ensuring ongoing monitoring andimplementation of contracts.Coordinate technology implementation (planning, procurement, and training) and monitoring the maintenance of the same.Manage and maintain contact with internal and external clients/customers.Interact and cooperate with all members of the school, its suppliers, and customers.Support to all other departments with facilities-related needs.Desired Candidate ProfileBE/B. Tech-Civil with Facilities & Operations Management for 10-15 years in a service organisation preferably from an Education Chain/Chain of Schools & Colleges.

Key responsibilities are: HR executive, HR recruiter, HR Generalist, HR Trainee, HR Assistant, HR Executive, HR Manager, HR Officer, HR Consultant, HR Analyst, HR Associate in Refinery, Petrochemicals, Power Environmental, Transportation, Construction of building, Road , Flyover & Bridge construction, Industrial Advanced Technology Facilities, Project Management, Engineering Procurement, Fabrication, Construction, Automation & Control, Operations & Maintenance. Electrical and Instrumentation, installation, testing and Pipe line fabrication/Welding/erection.CTCI Thailand Co LtdMr Jeffrey HsuHead of Human Resourcesctcideployment@gmail.com7085937664

1. Exceptionally fluent English communication (written & oral) to independently communicate & write correspondences to various external agencies.2. Good knowledge of MS Office software particularly MS Excel and MS Word.3. Office management, Administration and HR Activities.4. Initiative and leadership skills.5. Book Keeping & Accounting including documentation & filling.6. Familiar with banking procedures. 7. Ability to independently handle Office routines like Petty Cash Maintenance, releasing Purchase orders, following up with Suppliers/vendors.8. Preparation of Invoices, Delivery Challan, E-way bill. Follow-up for payments etc.9. Material/Inventory Management.10. Co-ordinate and assisting the CA for Account finalization of GST, and other statutory compliances like PF, ESI, PT and TDS.11. Maintain payroll and disburse salaries for all employees.12. Maintain employee attendance record and data entry.13. Screening & short-listing profiles and share with the Reporting Manager / Concerned Personnel and have timely discussion with them and organize the interviews in consultation with the Reporting. 14. Prepare On-boarding and other documentation.15. Handling Import/Export procedures.

Heading hospital operations, implementing biz turnaround strategies, Project driven bottom line cost rationalization drives, Process development initiatives, non-medical ops ,support Services, SCM, pharmacy, IT, Engg, Maintenance, Fire & Safety & Security.

Office Receptionist:-1. Exceptionally fluent English communication (written & oral) to independently communicate & write correspondences to various external agencies.2. Good knowledge of MS Office software particularly MS Excel and MS Word.3. Office management, Administration and HR Activities.4. Initiative and leadership skills.5. Familiar with banking procedures. 6. Preparation of Delivery Challan.7. Material/Inventory Management (Inwarding and outwarding of materials).8. Maintain employee attendance record and data entry.9. Attending calls

1. Exceptionally fluent English communication (written & oral) to independently communicate & write correspondences to various external agencies.2. Good knowledge of MS Office software particularly MS Excel and MS Word.3. Office management, Administration and HR Activities.4. Initiative and leadership skills.5. Book Keeping & Accounting including documentation & filling.6. Familiar with banking procedures. 7. Ability to independently handle Office routines like Petty Cash Maintenance, releasing Purchase orders, following up with Suppliers/vendors.8. Preparation of Invoices, Delivery Challan, E-way bill. Follow-up for payments etc.9. Material/Inventory Management.10. Co-ordinate and assisting the CA for Account finalization of GST, and other statutory compliances like PF, ESI, PT and TDS.11. Maintain payroll and disburse salaries for all employees.12. Maintain employee attendance record and data entry.13. Screening & short-listing profiles and share with the Reporting Manager / Concerned Personnel and have timely discussion with them and organize the interviews in consultation with the Reporting. 14. Prepare On-boarding and other documentation.15. Handling Import/Export procedures.