Executive Assistant

Medivision Infomedia Pvt. Ltd.

job location - chembur east, mumbai

• act as the point of contact between the manager and internal/external clients

• handle requests and queries appropriately

• take dictation and minutes

• source office supplies

• devise and maintain office filing system

• source weekly reports from various internal departments

• manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the operations of the company.

• sustain a daily calendar of meetings and events.

• prepare word, excel, powerpoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.

• arrange travel and accommodations

• screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.

• excellent communication and time management skills; proven ability to meet deadlines.

• ability to function well in a high-paced environment; performs additional duties as assigned by executives.

• draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with

• assist in preparing and managing presentations and decks.

• be responsive to emails/texts/phone calls, with contact outside normal business hours

• welcome the executive’s guests by greeting them, in person or on the phone; answering or directing inquiries.

• use discretion, confidentiality, and good judgment to handle c-level matters.

• represent the company and the executive in a positive light through great follow-through skills and sound judgment.

• complete adhoc projects as assigned – such as personal events and/or family needs.

• organize complex calendars and schedules; resolving any scheduling issues

• Experience

  2 - 3 Years

• No. of Openings

  1

• Role

  Executive Assistant

• Industry Type

  Advertising / MR / PR / Events

• Gender

  Female

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office