Executive Assistant

Medivision Infomedia Pvt. Ltd.

Job Location - Chembur East, Mumbai

Act as the point of contact between the manager and internal/external clients

Handle requests and queries appropriately

Take dictation and minutes

Source office supplies

Devise and maintain office filing system

Source Weekly Reports from various internal departments

Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the operations of the company.

Sustain a daily calendar of meetings and events.

Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.

Arrange travel and accommodations

Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.

Excellent communication and time management skills; proven ability to meet deadlines.

Ability to function well in a high-paced environment; performs additional duties as assigned by executives.

Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with

Assist in preparing and managing presentations and decks.

Be responsive to emails/texts/phone calls, with contact outside normal business hours

Welcome the Executives guests by greeting them, in person or on the phone; answering or directing inquiries.

Use discretion, confidentiality, and good judgment to handle C-Level matters.

Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.

Complete adhoc projects as assigned such as personal events and/or family needs.

Organize complex calendars and schedules; resolving any scheduling issues

Experience : 2 - 3 Years

No. of Openings : 1

Role : Executive Assistant

Industry Type : Advertising / MR / PR / Events

Gender : Female

Job Country : India