EXECUTIVE ASSISTANT TO MANAGING DIRECTOR (MD)
Location: Belapur, Navi Mumbai, Maharashtra
Industry: Real Estate / Property Development
Experience: 5-7 Years
Qualification: Graduate in any discipline
Salary: ₹45,000 per month onwards, depending on experience, skills and interview performance
Employment Type: Full-time
JOB SUMMARY
We are looking for a highly organized, proactive and professional Executive Assistant to the Managing Director (MD) to provide executive, administrative and business coordination support.
The candidate will work closely with the Managing Director, Business Heads, CFO Office, Project Development Teams and other senior stakeholders to ensure effective coordination, timely follow-ups and smooth execution of key business activities.
The ideal candidate should have prior experience supporting a MD/CEO/CXO, excellent communication and coordination skills, strong proficiency in MS Office, and the ability to manage multiple priorities with confidentiality and discretion.
KEY RESPONSIBILITIES
Executive & Business Support
• Manage the MD's calendar, appointments, meetings and daily schedule.
• Coordinate with Business Heads, Functional Heads, CFO Office and Project Teams on key business initiatives.
• Follow up with internal and external stakeholders to ensure timely completion of tasks and deliverables.
• Prepare business briefs, reports, presentations and information required by the MD.
• Conduct research, data analysis and market/comparable analysis to support business decisions.
• Monitor important business initiatives and ensure timely follow-up and execution.
MIS & Reporting
• Collect, consolidate and analyze business and project-related data.
• Prepare MIS reports, business updates, project performance reports and management dashboards.
• Prepare PowerPoint presentations and reports for the MD and Senior Leadership Team.
• Track project milestones, timelines, pending actions and key deliverables.
• Highlight delays, risks, gaps and important matters requiring management attention.
Meetings & Follow-ups
• Schedule and coordinate internal and external meetings.
• Prepare meeting agendas and supporting documents when required.
• Prepare Minutes of Meetings (MOM) and maintain action trackers.
• Follow up with concerned teams and stakeholders until action items are closed.
Travel & Logistics
• Plan and coordinate the MD's domestic and international business travel.
• Manage flight bookings, hotels, transportation, appointments and travel itineraries.
• Coordinate meetings and business appointments during travel.
• Valid passport is mandatory.
• Candidate must be willing to travel nationally and internationally, including short-notice travel as required.
Finance & Administrative Coordination
• Coordinate with the CFO Office and Finance team on required business and financial follow-ups.
• Follow up on bills, vouchers, expenses, payments and related documentation.
• Support coordination for periodic financial and business reporting.
• Assist in identifying cost optimization and operational efficiency opportunities.
• Handle emails, letters, official correspondence and other administrative requirements on behalf of the MD.
• Maintain confidentiality of sensitive business and financial information.
Stakeholder Management
• Act as a coordination point between the MD and internal/external stakeholders.
• Coordinate with Finance, Legal, HR, Projects, Sales & Marketing and other functions.
• Liaise with consultants, advisors, vendors, suppliers, group companies and business partners.
• Ensure effective communication and coordination across departments.
Project & Process Coordination
• Support monitoring of key real-estate projects and strategic initiatives.
• Track project progress, deadlines, dependencies and pending decisions.
• Proactively flag risks, delays and bottlenecks to the MD.
• Support development of structured trackers and workflows to improve business execution.
• Ensure management decisions and assigned tasks are followed through to closure.
CANDIDATE PROFILE
• Graduate in any discipline.
• 5-7 years of relevant experience as an Executive Assistant.
• Prior experience supporting a MD, CEO, CXO or senior leadership is preferred.
• Experience in Real Estate, Property Development or Infrastructure will be an advantage.
• Strong proficiency in MS Excel, PowerPoint and Word.
• Good analytical, reporting and presentation skills.
• Excellent verbal and written communication skills.
• Strong stakeholder management and interpersonal skills.
• Ability to manage multiple priorities and work under tight deadlines.
• Strong follow-up, coordination and execution skills.
• Professional, presentable, proactive and solution-oriented.
• Ability to handle confidential information with maturity and discretion.
MUST-HAVE REQUIREMENTS
• Valid Passport - Mandatory.
• Willingness to travel nationally and internationally.
• Comfortable with short-notice business travel when required.
• Experience working directly with senior management, MD, CEO or CXO.
• Strong MS Office and communication skills.
• Excellent organizational and follow-up abilities.
KEY SKILLS
Executive Assistance | MD/CEO Support | Business Coordination | MIS Reporting | MS Excel | PowerPoint | Calendar Management | Stakeholder Management | Project Coordination | Travel Management | Market Research | Communication | Follow-up | Administrative Coordination
COMPENSATION & LOCATION
Salary: ₹45,000 per month onwards, based on experience, skills and interview performance.
Location: Belapur, Navi Mumbai, Maharashtra.
5 - 7 Years
2 Openings
5.0 - 6.0 Lac/Yr
Face-to-Face interview
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