Executive Company Secretary Job Vacancies in Mumbai

We are hiring for a Leading Gems & Jewelers company in Charni Road - (Mumbai) for a ''Front Office / Receptionist''Min 2 yrs expCtc - upto 4lpa ( negotiable for the right candidate )Good experience in Handling front desk, calls, appointments, records, guest hospitality etcFemales onlyExcellent communication skills

Organization: Practicing Company Secretary FirmAdditional Qualification: Semi-qualified CS/CA candidateKey Responsibilities:Administrative Support:a. Manage diary and schedule appointments for the Practicing Company Secretary (PCS).b. Handle travel arrangements, including flights, accommodation, and visas.c. Coordinate meetings and conferences, including venue booking, participant invitations, and agenda preparation.Client Management:a. Assist in client relationship management by responding to queries and requests in a timely manner.b. Prepare and draft correspondence and documents, such as letters, emails, and reports.Coordinate with clients for document collection and submission.Legal and Regulatory Compliance:a. Assist the PCS in ensuring compliance with applicable laws and regulations.b. Prepare and file statutory returns and forms.Maintain updated records of company documents and statutory filings.Project Management:a. Support the PCS in project management activities, including task assignment, deadline tracking, and progress reporting.Data Management:a. Maintain accurate and organized electronic and physical files.b. Prepare and analyze reports and presentations as required.Team Coordination:a. Coordinate with other team members to ensure smooth workflow and efficient operations.Essential Skills and Qualifications:a. Strong organizational and time management skills.b. Excellent written and verbal communication skills.c. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). d. Knowledge of company law and secretarial practices.e. Ability to work independently and as part of a team.f. Attention to detail and accuracy.g. Ability to handle confidential information with discretion.

1. Attending to Corporate/Company Secretarial matters with a Listed/Unlisted Companies within the group namely,2. Handled all Corporate Law and Secretarial related matter including Holding Meetings, Drafting of Agenda3. Notices and Minutes of the Board and Annual / Extraordinary General Meeting, Listing Compliances, and Compliance of Corporate Governance. 4. Liaison with Various Statutory Authorities i.e. ROC, Stock Exchanges, filling of returns and other ROC related documents and maintenance of statutory register 4. Managing legalization work with MCA, ROC, SEBI, R &ST Agent various agencies, 4. Managing Quarterly, Six Monthly and annual based compliances with stock exchange viz shareholding pattern, secretarial report, corporate governance report, 5. Responsible for all corporate actions relating to issue of shares/NCDs, /transfer of shares/dividends to IEPF, compliance relating to listing agreement and SEBI guidelines. 6. Prepared and maintained the minute book and various other statutory register of companies7. Compliances related to debt listing with the MCA and stock exchanges. 8. Prepared and filed e-forms as per requirement under the company law 9. Well versed with the latest amendments in Corporate LawSpecific demands on the job : Knowledge of the Companies Act, 2013, Companies Rules and Secretarial Standards (SS)-1 and SS-2Associate Member of ICSI (ACS)A degree in law may be preferred but not essentialProficiency in Companies Act, MS Office, Good email communication skill

Requirement for Company Secretary.Share the activated Job link on your , Proofread your self , check spelling mistakes

- drafting and maintaining minutes, registers, records and documents of corporate clients; - incorporation of companies and limited liability partnerships; - conducting corporate searches;- conducting due diligences on corporate entities; - compilation of compliance / audit / diligence findings and follow up for closure of observations and issues raised; - tracking implementation progress of action plans of remediation actions/ process improvement/ potential issues in the processes;- drafting letters, notices, replies to Government authorities, clients and third parties; - customizing standard agreements; - issue and stamping of share certificates and share transfer forms, and other documents; - coordination with statutory auditors on the audit process; - drafting applications and obtaining registrations and approvals from statutory authorities;- preparation and filing of forms, returns, reports and documents with the Registrar of Companies; - liaising with the Registrar of Companies;- preparation and filing of forms, returns, reports and documents with Reserve Bank of India;- assistance on other routine secretarial matters.Office at Chembur, Mumbai

Assist CEO to organize the workflow &follow up action.Organize daily task.Research information & draft letters & documentSet-up meetings, supervise &follow up with clients for same.Understanding the Company Business & procedure