Dispatch Executive Job Vacancies in Nashik

* Person able to handle Stores & billing in Tally erp 9 & making Dispatches as per schedules. Able to handle Walk-in clients.

Dispatch Executive Job Description (Industrial/Logistics focus)1. Core PurposeTo oversee the seamless flow of industrial goods (like oils, lubricants, or packaging materials) from the warehouse to the client, ensuring all safety and tax documentation is accurate.2. Primary ResponsibilitiesOrder Fulfillment: Verifying sales orders against physical stock to ensure the right grade of oil or material is being sent.Documentation (Crucial): Preparing Tax Invoices, Delivery Challans, and E-Way Bills. In Nashiks industrial hubs (Ambad/Satpur), this often includes handling Lorry Receipts (LR).Logistics Coordination: Booking transporters, negotiating freight rates for tankers or trucks, and tracking vehicle arrival/departure.Safety Compliance: Ensuring that hazardous or industrial materials are loaded safely and labeled according to transport regulations.Inventory Updates: Using software like Tally Prime, SAP, or MS Excel to deduct dispatched stock from the system.3. Required Skills for this IndustryTechnical: Proficiency in GST norms related to dispatch and E-way bill generation.Communication: Fluent in Marathi and Hindi to coordinate with local drivers and laborers, and English for professional emails.Physical Oversight: Occasional visits to the loading bay to supervise the manual loading of drums or pallets.

Key ResponsibilitiesInventory Management: Oversee the accurate receipt, inspection, storage, and issuance of all incoming and outgoing materials, goods, and finished products. Ensure proper recording of all transactions in the inventory management system.Documentation & Record Keeping: Maintain precise and up-to-date store records, stock registers, and documentation related to stock levels, consumption, and dispatch. Generate reports on stock movement and inventory status regularly.Stock Verification: Conduct regular physical stock verification (cycle counting) and annual inventory counts to reconcile actual stock levels with system records and investigate any discrepancies.Material Handling: Ensure the proper and safe storage of materials according to company guidelines and safety regulations. Supervise the organization of the store room for easy access and retrieval.Dispatch & Logistics: Coordinate the packing and timely dispatch of materials or finished goods, ensuring all outgoing shipments have correct documentation (e.g., invoices, delivery challans).Compliance & Safety: Adhere strictly to all company safety protocols, quality standards, and housekeeping rules within the store premises. Ensure materials with specific storage requirements (e.g., flammable, perishable) are handled correctly.

Job Title: Dispatch Executive / Logistics Coordinator / Dispatch Officer / Shipping CoordinatorDepartment: Logistics / Dispatch / Warehouse Operations / Supply ChainReports To: Logistics Manager / Warehouse Manager / Operations ManagerLocation: Nashik, Maharashtra, India (This role is typically based at a factory, warehouse, or distribution center office).Job Summary:We are seeking a highly organized, efficient, and detail-oriented Dispatch Executive to manage and coordinate the timely and accurate dispatch of goods from our Nashik facility. The ideal candidate will be responsible for overseeing the entire dispatch process, from order preparation to vehicle loading and documentation, ensuring smooth operations and customer satisfaction. This role requires strong coordination skills, attention to detail, and a thorough understanding of dispatch and logistics procedures.Key Responsibilities:Dispatch Planning & Coordination:Receive dispatch orders/sales orders from sales or planning departments.Plan and prioritize daily dispatch schedules based on order urgency, delivery routes, and vehicle availability.Coordinate with the warehouse team for picking, packing, and staging of goods for dispatch.Liaise with transport agencies, trucking companies, and courier services to arrange appropriate vehicles for shipments.Documentation Management:Prepare all necessary dispatch documents accurately and promptly, including:InvoicesPacking ListsDelivery ChallansE-Way Bills (mandatory for inter-state and specified intra-state movement in India)Freight Consignment Notes (LR/GR)Proof of Delivery (PODs)Ensure all documentation complies with company policies, GST regulations, and transportation laws.Maintain a systematic record of all dispatched goods and related paperwork.Vehicle & Material Handling Supervision:Supervise the loading of goods onto vehicles, ensuring correct quantities, proper stacking, and secure placement to prevent damage during transit.Verify that products match the dispatch documents (quantity, type, batch/lot numbers).Coordinate with drivers and transporters for smooth loading and timely departure.Tracking & Communication:Track and monitor the status of dispatched shipments, providing real-time updates to relevant internal teams (Sales, Customer Service) and sometimes directly to customers.Communicate any delays, issues, or discrepancies during transit to the supervisor and concerned departments immediately.Handle incoming calls and emails related to dispatch inquiries.Returns Management (Basic):Assist in coordinating the receipt and documentation of returned goods, ensuring proper procedures are followed.Inventory Reconciliation (Basic):Collaborate with the inventory team to reconcile dispatched quantities with system records.Report any inventory discrepancies arising from dispatch activities.Safety & Housekeeping:Ensure dispatch operations adhere to safety protocols and company guidelines.Maintain cleanliness and organization in the dispatch area.