Looking For Purchase Officer

the purchase officer (or purchasing agent) is a critical role responsible for sourcing, acquiring, and managing the materials, goods, and services necessary for an organization's operation. they ensure that all procurement is done efficiently, cost-effectively, and meets required quality standards.

🔑 key responsibilities and duties

the purchase officer manages the entire procurement cycle, from identifying needs to receiving the final product.

1. sourcing and vendor management 🤝

sourcing: research, identify, and evaluate potential suppliers, manufacturers, and vendors based on price, quality, selection, service, support, and reliability.

negotiation: conduct price and contract negotiations with suppliers to secure the best possible terms and value for the company.

relationship management: build and maintain strong, positive, and long-term relationships with key suppliers to ensure continuity of supply and favorable terms.

vendor performance: evaluate supplier performance regularly based on delivery schedules, quality compliance, and cost-effectiveness.

2. procurement process and execution 📝

needs assessment: work with different departments (., production, sales, maintenance) to determine their specific material or service needs and specifications.

purchase orders (pos): prepare, issue, and manage all purchase orders, ensuring accurate coding, pricing, and quantities.

tender management: oversee the bidding process (issuing rfqs/rfps - request for quotes/proposals) for major projects or bulk purchases.

inventory control: coordinate with the inventory and warehouse teams to ensure timely deliveries and maintain optimal stock levels, preventing both shortages and excesses.

3. documentation and financial control 💰

budget adherence: monitor and control expenditure, ensuring all purchases remain within the approved budget limits.

record keeping: maintain meticulous, up-to-date records of purchased products, supplier information, delivery schedules, and contract details.

invoice verification: review and verify purchase invoices against purchase orders and received goods receipts before submission to the accounts department for payment.

compliance: ensure all procurement activities comply with internal company policies, ethical standards, and legal requirements.

• Experience

  2 - 3 Years

• No. of Openings

  1

• Education

  B.Sc, M.B.A/PGDM, M.Sc

• Role

  Purchase Officer

• Industry Type

  Engineering / Cement / Metals

• Gender

  [ Male / Female ]

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office

• Face interview location

  Impact HR and KM Solutions Near Canada Corner Signal Ravi Chambers Basements Below Laminate Gallery