Urgent Requirement For Personal Secretary

Role Summary

The Secretary provides comprehensive administrative, documentation, and matter management support to lawyers and legal teams. The role is responsible for the accurate preparation, formatting, filing, and maintenance of legal documents, correspondence, court papers, and records while ensuring efficient coordination of schedules, communications, and filing requirements. The position requires exceptional organizational skills, attention to detail, confidentiality, and the ability to work effectively in a fast-paced legal environment.

Key Responsibilities

Legal Documentation & Matter Support

Prepare, format, proofread, and manage legal documents, correspondence, agreements, pleadings, affidavits, opinions, reports, and presentations.

Incorporate revisions, mark-ups, and redlines while ensuring compliance with firm formatting standards.

Maintain matter files, document repositories, and records in both physical and electronic formats.

Assist in the preparation of transaction documents, hearing bundles, court briefs, and closing sets.

Administrative & Communication Support

Manage incoming and outgoing correspondence, s, courier dispatches, and document distribution.

Coordinate meetings, conference calls, and appointments for lawyers and practice teams.

Track key deadlines, hearing dates, filing schedules, and other critical milestones.

Handle telephone calls, take messages, and facilitate communication between clients, courts, counsels, and internal teams.

Court & Regulatory Filing Support

Coordinate the preparation, indexing, pagination, and submission of court filings, applications, pleadings, and supporting documents.

Monitor cause lists, hearing schedules, and filing deadlines.

Liaise with court clerks, filing teams, process servers, and regulatory authorities to ensure timely filings and compliance.

Assist with regulatory and e-filings, where applicable.

Records Management & Compliance

Ensure proper maintenance, storage, retrieval, and archiving of legal records and matter-related documentation.

Adhere to firm policies on confidentiality, information security, and data protection.

Handle sensitive client and firm information with the highest level of discretion and professionalism.

Qualifications & Experience

Graduate in any discipline.

2-5 years of relevant experience in a law firm, legal department, or professional services environment.

Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).

Familiarity with legal documentation, court procedures, document management systems, and e-filing platforms will be an advantage.

Key Competencies

Excellent typing, formatting, and proofreading skills.

Strong organizational and record management abilities.

Attention to detail and accuracy.

Effective verbal and written communication skills.

Ability to manage multiple priorities and deadlines.

Professionalism, discretion, and confidentiality.

Flexibility to support urgent filings, hearings, and transaction-related requirements.

• Experience

  2 - 8 Years

• No. of Openings

  2

• Education

  Graduate

• Role

  Personal Secretary

• Industry Type

  Office Equipment / Automation

• Gender

  [ Male / Female ]

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office