Administrative Officer - Full Time (Female Candidates Only)

Office Administration

• Manage day-to-day administrative operations and office facilities.

• Maintain office records, files, registers, and document management systems.

• Manage office supplies, equipment, and administrative resources.

• Coordinate meetings, events, workshops, and other administrative activities.

Documentation & Compliance

• Maintain statutory records and documents, including PAN, 12A/12AB, 80G, CSR-1, NGO Darpan, FSSAI, and other regulatory compliances.

• Maintain registration certificates, licenses, agreements, renewals, and compliance-related documentation.

• Support audits, statutory filings, annual reporting, and compliance tracking.

• Coordinate with consultants, auditors, government departments, donors, and partner organizations for documentation and compliance matters.

Human Resource & Staff Administration

• Maintain employee, intern, volunteer, and consultant records and HR documentation.

• Support recruitment, onboarding, attendance, leave management, and personnel administration.

• Prepare appointment letters, certificates, ID cards, and other HR-related documents.

• Ensure employee records are updated and maintained confidentially.

Project & Field Coordination

• Maintain project records, beneficiary databases, and program documentation.

• Coordinate with field teams, volunteers, and project staff to ensure timely reporting and documentation.

• Support preparation of project reports, donor updates, and program-related documents.

• Assist in administrative arrangements for community programs, awareness campaigns, and other organizational activities.

Communication & Correspondence

• Manage official emails, letters, phone calls, notices, and other organizational communications.

• Draft and prepare professional correspondence, including letters, notices, acknowledgements, and official documents.

• Coordinate communication with donors, government departments, partner organizations, vendors, volunteers, and other stakeholders.

• Maintain records of incoming and outgoing communications and ensure proper documentation.

• Follow up on important communications and administrative matters in a timely manner.

Asset & Inventory Management

• Maintain an updated register of organizational assets, equipment, furniture, and other resources.

• Monitor office stationery, food distribution materials, project supplies, and other inventory.

• Coordinate maintenance and repair of office equipment and organizational resources.

• Ensure proper utilization, safeguarding, and tracking of organizational assets.

Reporting & Record Management

• Maintain systematic physical and digital records of organizational documents.

• Ensure proper naming, filing, scanning, and backup of important documents.

• Prepare administrative reports and management updates whenever required.

• Maintain confidential organizational and employee information securely.

• Assist management in preparing documents required for meetings, audits, inspections, donor reviews, and government requirements.

• Experience

  2 - 4 Years

• No. of Openings

  1

• Education

  Graduate

• Role

  Administrative Officer

• Industry Type

  Recruitment Consulting / Staffing Services

• Gender

  Female

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office

• Face Interview Location

  Rani Park Road, Near Sangha Shikha Club, Madhyamgram, Kolkata-700129, North 24 Parganas, West Bengal.