Fresher hiring for Admin Executive

Indo Job Solutions

job summary

the administrative executive is responsible for managing day-to-day office operations, providing administrative support to management and staff, maintaining documentation, and ensuring the smooth functioning of office activities. the role involves coordination, communication, logistics support, and maintaining a professional and efficient work environment.

🎯 key responsibilities

1. office administration & support

oversee daily office operations and ensure efficient administrative workflow.

manage incoming/outgoing correspondence, emails, phone calls, and internal communication.

maintain filing systems, documentation, and office records (physical & digital).

handle front-desk responsibilities including visitor management and reception support when required.

2. coordination & communication

liaise and coordinate with internal teams, vendors, and external service providers.

support management with scheduling meetings, appointments, and travel arrangements.

facilitate office events, meetings, and employee activities as needed.

assist in onboarding support for new employees from an admin perspective.

3. procurement & facility management

manage procurement of office supplies, stationery, and equipment.

maintain vendor relationships and negotiate service contracts where required.

report office maintenance issues and coordinate with facility management teams for resolutions.

monitor usage of office resources and ensure cost-efficient operations.

4. documentation & reporting

prepare reports, letters, memos, presentations, and administrative communication.

maintain attendance, asset records, and admin-related logs.

support management with data entry, mis reports, and administrative documentation.

5. compliance & office standards

ensure adherence to company administrative policies and procedures.

maintain office cleanliness, hygiene, and a professional work environment.

assist in implementing safety, security, and compliance guidelines for office premises.

✅ required skills & competencies

strong administrative and organizational skills

excellent communication (verbal & written) and interpersonal abilities

proficiency in ms office (excel, word, powerpoint, outlook)

time management, multitasking, and attention to detail

professional conduct, confidentiality, and problem-solving ability

ability to coordinate with multiple departments and vendors

🎓 qualifications & experience

education: bachelor’s degree in business administration, commerce, or related field

experience: 0–6 years in administration or office coordination (freshers with good communication skills can be considered)

preferred: experience with erp/crm systems; basic knowledge of hr or accounts support

🏢 work environment

office-based role with regular interaction across departments

may include occasional overtime for events or urgent admin tasks

requires a proactive, service-oriented, and disciplined approach

• Experience

  0 - 6 Years

• No. of Openings

  103

• Education

  B.Arch, B.C.A, B.B.A, B.Com, B.Sc, B.Tech, Any Bachelor Degree, Post Graduate Diploma, M.B.A/PGDM, Any Master Degree

• Role

  Administrative Executive

• Industry Type

  Aviation / Airline / Aerospace

• Gender

  [ Male / Female ]

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office

• Face interview location

  Mumbai