Front Office Coordinator Jobs in India

We are looking for a Front Office Coordinator to manage our reception area and ensure a welcoming environment. The suitable candidate will have 1 to 5 years of experience and will be responsible for various tasks that support our office operations.**Key Responsibilities:**- **Welcome Visitors:** Greet and assist visitors as they arrive, creating a friendly atmosphere and directing them to the appropriate person.- **Manage Phone Calls:** Answer and direct incoming calls promptly to the right departments, ensuring professional communication.- **Handle Correspondence:** Sort and deliver incoming mail and packages, and prepare outgoing mail, ensuring efficient communication flow.- **Schedule Appointments:** Coordinate and manage schedules for meetings and appointments, ensuring timely organization and use of meeting spaces.- **Maintain Office Supplies:** Monitor and order office supplies, keeping track of inventory to ensure that all necessary items are available for daily operations.**Required Skills and Expectations:**- The ideal candidate should have excellent communication and interpersonal skills, capable of interacting politely with clients and team members.- Strong organizational skills are essential for managing multiple tasks effectively and maintaining a tidy reception area.- Basic computer skills, including proficiency in Microsoft Office, are necessary for handling correspondence and managing schedules.- A professional appearance and demeanor are expected, as this role is often the first point of contact for visitors.- Ability to work as part of a team and maintain a positive attitude in a fast-paced environment is crucial.This is a full-time position based in our Dwarka office.

HANDLING FRONT OFFICE AND STUDENT COORDINATORINTERACTING WITH PARENTS, STUDENTS

As a Front Office Receptionist, you will be the first point of contact for our visitors and clients, playing a vital role in creating a welcoming environment. Your responsibilities will include:- **Greet Visitors**: Welcome clients and guests warmly, ensuring they feel comfortable and attended to upon arrival.- **Answer Phone Calls**: Manage incoming calls promptly and professionally, directing them to the appropriate staff or taking messages when necessary.- **Manage Appointments**: Schedule and confirm appointments for staff members, coordinating their calendars effectively.- **Handle Correspondence**: Sort and distribute incoming mail and packages, and prepare outgoing correspondence.- **Maintain Reception Area**: Keep the front desk and waiting area organized and presentable, ensuring a tidy and professional appearance at all times.- **Assist with Administrative Tasks**: Provide support in various administrative tasks, including data entry and filing, as required.To be successful in this role, you should possess strong communication skills and a friendly demeanor. You should be detail-oriented, capable of multitasking and handling various tasks efficiently. A good understanding of office software, such as MS Office, is essential. You are expected to have at least 1 to 5 years of experience in a similar role, and a background in B.A, B.C.A, B.B.A, B.Com, or B.Sc will be helpful. As this position is specifically for female candidates, a professional appearance and positive attitude towards customer service are essential.

Good knowledge of computers MS Excel work experience required Basic email and office management skills Good communication skills

* Handle Phone Calls & Walk-in Enquiries* Explain courses & convert enquiries into admissions* Student data collection & management* Front office coordination & support* Follow-up with leads and parents

Manage the front desk, greet visitors, and assist showroom clients professionally.Handle incoming calls, WhatsApp messages, and emails; provide accurate information to clientsGood knowledge of computers (MS Office, Email, Excel, basic software handling).Strong communication and customer-handling skills.Good coordination and multitasking ability.

Front office and management for salon and spa

Role & Responsibilities:Placement Coordination: Manage and coordinate recruitment and placement activities for students.Industry & Employer Relations: Develop relationships with investment banks, financial firms, and recruiters to create job opportunities.Career Guidance: Assist students in resume building, LinkedIn profile optimization, and job application strategies.Interview Preparation: Conduct mock interviews, soft skills training, and career counseling to enhance student employability.Marketing & Outreach: Use job portals (Naukri, LinkedIn, Indeed, etc.) and social media to hire candidatesPreferred Candidate Profile:Education: Bachelor's or Master's degree in Finance, Business Administration, HR, or related fields.Experience: 0-3 years in placement coordination, recruitment, HR, or career counseling (Freshers with strong communication skills may apply).Finance Knowledge: Understanding of Investment Banking, Financial Modelling, and related finance roles is a plus not mandatory.Technical Skills: Proficiency in job portals (Naukri, LinkedIn)Communication Skills: Strong verbal and written communication, networking, and relationship management abilities.Self-Motivated: Ability to work independently and achieve placement targets.Perks & Benefits:Competitive Salary with Incentives Opportunity to Network with Top Recruiters in Finance & Investment Banking Career Growth & Professional Development Support Flexible Working Hours (if applicable) Free Access to Investment Banking & Financial Modelling Courses (if applicable)How to Apply?Interested candidates can send their resume to info@ibinstitute.in or call 9896999313 for further details.

Front Office Coordinator / ReceptionistJob Role: Meeting & Greeting of each walk-in. Ensuring that all customer-related tasks are handled accurately and on time to improve guests' experience. Managing appointments.Providing people with information, directing visitors, engaging in customer service, and answering incoming calls. Handle enquiries. Attend to Camps and gather market information as required. Cash Handling experience.Responsibilities: To welcome the customers warmly. To find out the needs of patients and customers and extend all assistance. To perform OP registration / IP Registration. Old OP registration / renewal. To issue files to corresponding OPS. To arrange trolley, wheel chair etc to patients. To provide proper direction and guidance to patients. To maintain all doctors / visiting doctors information. To maintain the extension number of each section. To maintain the phone numbers of doctors / staff./ other Hospitals with specialty/ Essential Services. To perform IP registration. To arrange room for IP Patients. To maintain the up to date information of room availability. To handle enquiries. To prepare bill of lab tests (and discharge bill preparation in night time. To maintain the up to date information of IP patients. To co-ordinate with patient discharge. Handling of inward and out ward communication. Maintaining records relating to diet indents, general supplies, drug, surgical consumables, ward equipment etc. Follow up of routine ward activities. Ensure cleanliness of various sections. Ensure waste management in wards. Ensure patients satisfaction in nursing services.Carry out any other responsibilities assigned by the superiors

We are looking for 10 Sales Coordinator Posts in Bhubaneswar, with deep knowledge in Back Office Sales, Sales Coordinator, Front Office, Front Office Administrator and Required Educational Qualification is : B.A, B.Com, B.Sc, M.B.A/PGDM.

Calling admission counseling

Front office work

About Us: Stalwart is a renowned coaching institute in Indore, specializing in preparing students for prestigious MBA entrance exams, including IIM CAT, IIM IPMAT, and CMAT. With a commitment to excellence, we provide top-notch classroom and online courses to help aspiring minds achieve their dreams.Job Description:1. Front Desk Handling:Greet visitors and provide a warm and professional welcome.Answer incoming phone calls and direct them to the appropriate person or department.Maintain a neat and organized front office area.Manage visitor sign-ins and security protocols.2. Telecalling:Make outbound calls to potential clients or customers.Follow up on leads and inquiries.Provide information about products, services, or offerings.Handle customer inquiries and resolve issues in a professional manner.3. Vendor Management:Coordinate with vendors for office supplies and services.Ensure timely payments to vendors and maintain vendor records.Negotiate and assess vendor contracts and agreements.4. Student Queries Handling:Address inquiries from students and their parents.Provide information about courses, schedules, fees, and admission processes.Assist with enrollment and registration procedures.5. Office Management:Maintain and order office supplies as needed.Schedule and coordinate meetings, appointments, and conference rooms.Handle incoming and outgoing mail and packages.Ensure a clean and organized office environment.Collaborate with other departments to streamline office processes.6. Administration Work:Perform various administrative tasks such as data entry, filing, and record-keeping.Assist with HR-related tasks, including recruitment, onboarding, and employee record maintenance.Prepare and maintain reports and documents.Manage office equipment and coordinate repairs when necessary.

Job Description:-Facility management which includes monitoring office cleanliness, maintain office equipments, ensure smooth functioning of office assets.Reservation Management i.e hotel and travel booking.Front Desk Management: Greet visitors, answer phone calls, and handleinquiries in a professional and friendly manner.Appointment Scheduling: Manage the reception calendar, scheduleappointments, and coordinate with staff to ensure smooth operations.

Were hiring a Content Business Development Executive to drive growth by identifying opportunities and fostering client relationships. Key duties include strategizing, negotiating, and market analysis. Ideal candidates have experience in business development or content marketing, strong communication skills, and a strategic approach. A degree in Business or Marketing is preferred. Join us to help expand our content initiatives and advance your career.

We are a company deals with school supplies including blazers, uniforms, books, furniture and school stationaries. Currently we required a office assistant for our newly opened office at cuttack. The office assistant will be responsible day to day office work such as attending client, tele calling, small clerical work, We pay attractive incentives along with salary based on the performance.The candidate (M/F) should have minimum qualification of +2 and have experience in front office/back office. Experience in education sector is an added advantage. The detail Job role will be1. Maintaining the office every day.2. Attend visiting clients.3. Tele calling and follow-up with client.4. Organize materials in the office.5. keep record of things6. Maintain books and small clerical work7. Any other assignments as given by the company time to time.

Handling the phone calls. I.e Incoming as well as Outgoing.Checking of EPBAX - A). PRI lines. B). Extensions. C). AMC services.Communication directories updation and distribution.Corresponding in Airtel for monthly billing, new numbers, disconnection or any other service related enquiry.Scanning and photostate of paper as per requirementChecking of Monthly bills, Negotiation for Rates and Credit Period.Recording and Tracking of Incoming and Outgoing courier .Segregation and Distribution to the concern after making the proper entries.Monthly bills checking and reporting to the vendor if any service related issues.Arranging of Logistics as per requirement for staff, clients and external trainers.Make a proper follow uo to the Staff as well as with client also related to time and venue.Taking feed back to the clients and same to be given to the vendor, only in case we found any discripencies in services.Controling vendors rate by having different quotation and credir period.Checking of Monthle bills and make the proper deduction in the bills , if the services found unsatisfactory or over charged.Order the Stationary for every month and distribution as per given requirement.Knocking out time to time to an individual , in case of found wastage or misused.Order for printing of visiting cards, letter heads, and other items as required.Day to day checking of entire work place.Order of h/k material as per requirement by keeping in approved budget.Taking care of material to avoid wastage and mis-use by h/k staff.Allocation of manpower as per requirement.Checking of bills as per approved rates.Daily Monitoring of Security Staff.Training of New Security personnel- Role, How to anwser on phone, culture of .Arranging of Lunch for Clients, Manesar satf when coming for training or any Mrm.Checking the quality of food supplying by the vendor. Knocking and checking out time to time to pantry staff for serving servicesInventory

Required young dynamic female candidate who is willing welcome patients with smile and can perform back office work. Tally knowledge would be an additional advantage.

We are seeking a highly organized and customer-focused Front Office Coordinator to join our team at COMFFITS INTERIORS & MKTG PVT LTD , a leading office furniture showroom. The ideal candidate will act as the first point of contact for clients, visitors, and phone inquiries, ensuring excellent customer service and seamless showroom operations.Client InteractionGreet visitors and clients as they enter the showroom, providing a welcoming and professional environment.Respond to customer inquiries in person, over the phone, or via email, providing accurate product information and addressing any concerns.Assist customers in navigating the showroom, guiding them to the right office furniture solutions based on their needs and preferences.

Administrative Support: Provide administrative assistance such as filing, dataentry, photocopying, and scanning documents as needed.Customer Service: Assist customers with inquiries, provide information aboutservices or products, and address any concerns promptly and effectively.Should have good communication and presentation skills.

Key Responsibilities1.Answering phones and routing calls to the correct person or taking messages.2.Fixing up meetings & and maintaining Calendar for Zoofari events.3.Performing office duties that include ordering supplies and managing a records database.4.Opening, sorting, and distributing, emails, and other correspondence.5.Provide general administrative support.6.Taking care of all payments & and receipts of the material received7.Close coordination with staff members.8.Follow up with the different office locations regarding upcoming events & and maintain databases.

Job Description: Front Office CoordinatorResponsibilities:Reception and Greeting:Greet visitors, clients, and employees in a welcoming and professional manner.Answer and direct incoming calls to the appropriate personnel.Office Coordination:Manage the front desk area, ensuring it is organized and presentable.Coordinate and schedule appointments, meetings, and conference rooms.Administrative Support:Provide administrative support such as photocopying, scanning, and document filing.Assist in the preparation of documents, reports, and presentations.Communication Management:Effectively communicate with internal staff, external contacts, and visitors.Handle incoming and outgoing mail and packages.Visitor Assistance:Assist visitors with inquiries and provide information about the organization.Manage sign-in and security protocols for visitors.Office Supplies and Equipment:Monitor and manage office supplies, placing orders as needed.Coordinate maintenance of office equipment and troubleshoot basic issues.Travel Arrangements:Assist in making travel arrangements for employees, including booking flights and accommodations.Event Coordination:Assist in organizing and coordinating office events, meetings, and conferences.Coordinate catering and other logistics for events.Database Management:Maintain and update contact databases and employee directories.Problem Solving:Handle and resolve basic administrative issues independently.Escalate complex issues to the appropriate personnel.Qualifications:Communication Skills:Excellent verbal and written communication skills.Professional and friendly demeanor.Organizational Skills:Strong organizational and multitasking abilities.Attention to detail in managing schedules and appointments.Technology Proficiency:Proficient in office software (word processing, spreadsheets, email).Familiarity with office equipment such as phones, photocopiers, and fax machines.

Front Office:o Provides exceptional customer service in person and on the phone to patients,families, staff, vendors and the community: greeting guests, observing frontdoor/guest protocols, HIPAA Privacy and Security procedures, etc.o Oversees the reception area to insure effective telephone and mailcommunications both internally and externally to maintain professional image;o Coordinates with the Executive Assistant overall activities for the front office,including training, scheduling and supervision of front desk volunteers and staffcoverage;o Maintains Front Office Manual, updating all forms, manuals and charts asnecessary;o Serves as contact point for phone vendor and answering service;o Maintain the on-call list and patient PIN list on daily basis;o Oversee office supplies: organizing, maintaining and communicating needs onweekly basis to Executive Assistant;o Assists with new staff on-boarding training, including mailboxes, office supplies,phone orientation and security;o Maintains kitchen, staff break room, conference rooms and education/trainingroom throughout the day, including laundry and dishwasher; oversees room setup and clean up for meetings and groups. Facility and Equipment Management/Purchasing:o Coordinates the maintenance and alteration of office areas and equipment aswell as layout, arrangement and housekeeping of office facilities in conjunctionwith Executive Assistant and Director of Facilities;o Coordinates the maintenance of office equipment, including copier, fax machine,etc.; Administrative Support:o Process daily deposits;o Coordinates and schedules agency meetings;o Participates as needed in special projects;o Oversee and/or manage special projects for Leadership and other departments;o Assists with mailings of thank you letters for donations;o Assists with Wine Taste;o Oversee mailings.OTHER RESPONSIBILITIES: Other duties as assigned.