Opening For Front Office Coordinator

Pacific Placements and Business Consultancy Pvt. Ltd.

front office:

o provides exceptional customer service in person and on the phone to patients,

families, staff, vendors and the community: greeting guests, observing front

door/guest protocols, hipaa privacy and security procedures, etc.

o oversees the reception area to insure effective telephone and mail

communications both internally and externally to maintain professional image;

o coordinates with the executive assistant overall activities for the front office,

including training, scheduling and supervision of front desk volunteers and staff

coverage;

o maintains front office manual, updating all forms, manuals and charts as

necessary;

o serves as contact point for phone vendor and answering service;

o maintain the ‘on-call’ list and patient pin list on daily basis;

o oversee office supplies: organizing, maintaining and communicating needs on

weekly basis to executive assistant;

o assists with new staff on-boarding training, including mailboxes, office supplies,

phone orientation and security;

o maintains kitchen, staff break room, conference rooms and education/training

room throughout the day, including laundry and dishwasher; oversees room set

up and clean up for meetings and groups.

• facility and equipment management/purchasing:

o coordinates the maintenance and alteration of office areas and equipment as

well as layout, arrangement and housekeeping of office facilities in conjunction

with executive assistant and director of facilities;

o coordinates the maintenance of office equipment, including copier, fax machine,

etc.;

• administrative support:

o process daily deposits;

o coordinates and schedules agency meetings;

o participates as needed in special projects;

o oversee and/or manage special projects for leadership and other departments;

o assists with mailings of thank you letters for donations;

o assists with wine taste;

o oversee mailings.

other responsibilities:

• other duties as assigned.

• Experience

  0 - 1 Years

• No. of Openings

  2

• Education

  Higher Secondary, Any Bachelor Degree, Secondary School

• Role

  Front Office Coordinator

• Industry Type

  Banking / Financial Services / Stock Broking

• Gender

  Female

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office