Opening For Front Office Coordinator

Pacific Placements and Business Consultancy Pvt. Ltd.

Front Office:

o Provides exceptional customer service in person and on the phone to patients,

families, staff, vendors and the community: greeting guests, observing front

door/guest protocols, HIPAA Privacy and Security procedures, etc.

o Oversees the reception area to insure effective telephone and mail

communications both internally and externally to maintain professional image;

o Coordinates with the Executive Assistant overall activities for the front office,

including training, scheduling and supervision of front desk volunteers and staff

coverage;

o Maintains Front Office Manual, updating all forms, manuals and charts as

necessary;

o Serves as contact point for phone vendor and answering service;

o Maintain the on-call list and patient PIN list on daily basis;

o Oversee office supplies: organizing, maintaining and communicating needs on

weekly basis to Executive Assistant;

o Assists with new staff on-boarding training, including mailboxes, office supplies,

phone orientation and security;

o Maintains kitchen, staff break room, conference rooms and education/training

room throughout the day, including laundry and dishwasher; oversees room set

up and clean up for meetings and groups.

Facility and Equipment Management/Purchasing:

o Coordinates the maintenance and alteration of office areas and equipment as

well as layout, arrangement and housekeeping of office facilities in conjunction

with Executive Assistant and Director of Facilities;

o Coordinates the maintenance of office equipment, including copier, fax machine,

etc.;

Administrative Support:

o Process daily deposits;

o Coordinates and schedules agency meetings;

o Participates as needed in special projects;

o Oversee and/or manage special projects for Leadership and other departments;

o Assists with mailings of thank you letters for donations;

o Assists with Wine Taste;

o Oversee mailings.

OTHER RESPONSIBILITIES:

Other duties as assigned.

Experience : 0 - 1 Years

No. of Openings : 2

Education : Higher Secondary, Secondary School, Any Bachelor Degree

Role : Front Office Coordinator

Industry Type : Banking / Financial Services / Stock Broking

Gender : Female

Job Country : India