Opening For Front Office Coordinator

Pacific Placements and Business Consultancy Pvt. Ltd.

job description: front office coordinator

responsibilities:

reception and greeting:

greet visitors, clients, and employees in a welcoming and professional manner.

answer and direct incoming calls to the appropriate personnel.

office coordination:

manage the front desk area, ensuring it is organized and presentable.

coordinate and schedule appointments, meetings, and conference rooms.

administrative support:

provide administrative support such as photocopying, scanning, and document filing.

assist in the preparation of documents, reports, and presentations.

communication management:

effectively communicate with internal staff, external contacts, and visitors.

handle incoming and outgoing mail and packages.

visitor assistance:

assist visitors with inquiries and provide information about the organization.

manage sign-in and security protocols for visitors.

office supplies and equipment:

monitor and manage office supplies, placing orders as needed.

coordinate maintenance of office equipment and troubleshoot basic issues.

travel arrangements:

assist in making travel arrangements for employees, including booking flights and accommodations.

event coordination:

assist in organizing and coordinating office events, meetings, and conferences.

coordinate catering and other logistics for events.

database management:

maintain and update contact databases and employee directories.

problem solving:

handle and resolve basic administrative issues independently.

escalate complex issues to the appropriate personnel.

qualifications:

communication skills:

excellent verbal and written communication skills.

professional and friendly demeanor.

organizational skills:

strong organizational and multitasking abilities.

attention to detail in managing schedules and appointments.

technology proficiency:

proficient in office software (word processing, spreadsheets, email).

familiarity with office equipment such as phones, photocopiers, and fax machines.

• Experience

  0 - 1 Years

• No. of Openings

  2

• Education

  B.Com, Diploma, Higher Secondary, Secondary School

• Role

  Front Office Coordinator

• Industry Type

  Recruitment Consulting / Staffing Services

• Gender

  Female

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office