Opening For Front Office Coordinator

Pacific Placements and Business Consultancy Pvt. Ltd.

Job Description: Front Office Coordinator

Responsibilities:

Reception and Greeting:

Greet visitors, clients, and employees in a welcoming and professional manner.

Answer and direct incoming calls to the appropriate personnel.

Office Coordination:

Manage the front desk area, ensuring it is organized and presentable.

Coordinate and schedule appointments, meetings, and conference rooms.

Administrative Support:

Provide administrative support such as photocopying, scanning, and document filing.

Assist in the preparation of documents, reports, and presentations.

Communication Management:

Effectively communicate with internal staff, external contacts, and visitors.

Handle incoming and outgoing mail and packages.

Visitor Assistance:

Assist visitors with inquiries and provide information about the organization.

Manage sign-in and security protocols for visitors.

Office Supplies and Equipment:

Monitor and manage office supplies, placing orders as needed.

Coordinate maintenance of office equipment and troubleshoot basic issues.

Travel Arrangements:

Assist in making travel arrangements for employees, including booking flights and accommodations.

Event Coordination:

Assist in organizing and coordinating office events, meetings, and conferences.

Coordinate catering and other logistics for events.

Database Management:

Maintain and update contact databases and employee directories.

Problem Solving:

Handle and resolve basic administrative issues independently.

Escalate complex issues to the appropriate personnel.

Qualifications:

Communication Skills:

Excellent verbal and written communication skills.

Professional and friendly demeanor.

Organizational Skills:

Strong organizational and multitasking abilities.

Attention to detail in managing schedules and appointments.

Technology Proficiency:

Proficient in office software (word processing, spreadsheets, email).

Familiarity with office equipment such as phones, photocopiers, and fax machines.

Experience : 0 - 1 Years

No. of Openings : 2

Education : Higher Secondary, Secondary School, Diploma, B.Com

Role : Front Office Coordinator

Industry Type : Recruitment Consulting / Staffing Services

Gender : Female

Job Country : India