Executive Director Job Vacancies in Goregaon

Provide end-to-end administrative support to the Director Manage complex calendars, schedule internal and external meetings, and coordinate travel itineraries Prepare reports, business presentations, and meeting agendas as required Serve as the primary liaison between the Director and internal/external stakeholders Handle sensitive and confidential information with utmost discretion Monitor emails, manage communications, and ensure timely follow-ups Track action items and maintain task lists for effective execution Assist in organizing board meetings, offsites, and key events Maintain organized filing systems and document records

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EXECUTIVE ASSISTANT TO MANAGING DIRECTOR (MD)Location: Belapur, Navi Mumbai, MaharashtraIndustry: Real Estate / Property DevelopmentExperience: 5-7 YearsQualification: Graduate in any disciplineSalary: 45,000 per month onwards, depending on experience, skills and interview performanceEmployment Type: Full-timeJOB SUMMARYWe are looking for a highly organized, proactive and professional Executive Assistant to the Managing Director (MD) to provide executive, administrative and business coordination support.The candidate will work closely with the Managing Director, Business Heads, CFO Office, Project Development Teams and other senior stakeholders to ensure effective coordination, timely follow-ups and smooth execution of key business activities.The ideal candidate should have prior experience supporting a MD/CEO/CXO, excellent communication and coordination skills, strong proficiency in MS Office, and the ability to manage multiple priorities with confidentiality and discretion.KEY RESPONSIBILITIESExecutive & Business Support Manage the MD's calendar, appointments, meetings and daily schedule. Coordinate with Business Heads, Functional Heads, CFO Office and Project Teams on key business initiatives. Follow up with internal and external stakeholders to ensure timely completion of tasks and deliverables. Prepare business briefs, reports, presentations and information required by the MD. Conduct research, data analysis and market/comparable analysis to support business decisions. Monitor important business initiatives and ensure timely follow-up and execution.MIS & Reporting Collect, consolidate and analyze business and project-related data. Prepare MIS reports, business updates, project performance reports and management dashboards. Prepare PowerPoint presentations and reports for the MD and Senior Leadership Team. Track project milestones, timelines, pending actions and key deliverables. Highlight delays, risks, gaps and important matters requiring management attention.Meetings & Follow-ups Schedule and coordinate internal and external meetings. Prepare meeting agendas and supporting documents when required. Prepare Minutes of Meetings (MOM) and maintain action trackers. Follow up with concerned teams and stakeholders until action items are closed.Travel & Logistics Plan and coordinate the MD's domestic and international business travel. Manage flight bookings, hotels, transportation, appointments and travel itineraries. Coordinate meetings and business appointments during travel. Valid passport is mandatory. Candidate must be willing to travel nationally and internationally, including short-notice travel as required.Finance & Administrative Coordination Coordinate with the CFO Office and Finance team on required business and financial follow-ups. Follow up on bills, vouchers, expenses, payments and related documentation. Support coordination for periodic financial and business reporting. Assist in identifying cost optimization and operational efficiency opportunities. Handle emails, letters, official correspondence and other administrative requirements on behalf of the MD. Maintain confidentiality of sensitive business and financial information.Stakeholder Management Act as a coordination point between the MD and internal/external stakeholders. Coordinate with Finance, Legal, HR, Projects, Sales & Marketing and other functions. Liaise with consultants, advisors, vendors, suppliers, group companies and business partners. Ensure effective communication and coordination across departments.Project & Process Coordination Support monitoring of key real-estate projects and strategic initiatives. Track project progress, deadlines, dependencies and pending decisions. Proactively flag risks, delays and bottlenecks to the MD. Support development of structured trackers and workflows to improve business execution. Ensure management decisions and assigned tasks are followed through to closure.CANDIDATE PROFILE Graduate in any discipline. 5-7 years of relevant experience as an Executive Assistant. Prior experience supporting a MD, CEO, CXO or senior leadership is preferred. Experience in Real Estate, Property Development or Infrastructure will be an advantage. Strong proficiency in MS Excel, PowerPoint and Word. Good analytical, reporting and presentation skills. Excellent verbal and written communication skills. Strong stakeholder management and interpersonal skills. Ability to manage multiple priorities and work under tight deadlines. Strong follow-up, coordination and execution skills. Professional, presentable, proactive and solution-oriented. Ability to handle confidential information with maturity and discretion.MUST-HAVE REQUIREMENTS Valid Passport - Mandatory. Willingness to travel nationally and internationally. Comfortable with short-notice business travel when required. Experience working directly with senior management, MD, CEO or CXO. Strong MS Office and communication skills. Excellent organizational and follow-up abilities.KEY SKILLSExecutive Assistance MD/CEO Support Business Coordination MIS Reporting MS Excel PowerPoint Calendar Management Stakeholder Management Project Coordination Travel Management Market Research Communication Follow-up Administrative CoordinationCOMPENSATION & LOCATIONSalary: 45,000 per month onwards, based on experience, skills and interview performance.Location: Belapur, Navi Mumbai, Maharashtra.

Key Responsibilities: 1. Provide secretarial assistance to the Director by relieving him/ her of administrative tasks such as composing, typing and editing letters and bulletins2. Oversee, coordinate and perform day to day school administrative functions of the school.3. Take responsibility of checking and replying mails of the Director as instructed4. Undertake overall co-ordination of Directors meetings and updating Director's office calendar with details of events.5. To ensure that the Director has all the information for any meeting/ conference along with all required details and documents to be presented for conference/ meeting;6. Effectively and positively receive visitors/ guests7. Arrange visitation schedules and activities for corporate visitors from outside Mumbai8. Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.9. Welcomes guests and parents by greeting them, in person or on the telephone; answering or directing inquiries.10. Maintains parent/student confidence and protects operations by keeping information confidential.11. Completes projects assigning by the Director12. Attend school board meetings and take minutes of meetings.13. Reproduce minutes properly and forward to the Director14. Handle mail distribution, collating, filing, faxing and sorting activities.15. Relay information to staff, students & Parent using a variety of mediums.16. Broadcast announcements on behalf of the Principal.17. Maintains professional and technical knowledge by attending educational/ professional workshops. 18. Undertake other duties as directed by the Director

Position Overview:We are seeking a highly skilled and professional Executive Assistant to support our Director. This role is pivotal in ensuring the smooth operation of the Directors office and involves managing a diverse range of tasks. The ideal candidate will have strong organizational skills, excellent communication abilities, and a proactive attitude.Working Hours:10:30 AM - 8:00 PM, 6 days a week (Sunday off) (Saturday Half day 11:30 to 05:00) Depends on Director workKey Responsibilities:Administrative Support: Communication Management: Meeting Coordination: Travel Arrangements: Document Management:Office Management:Project Assistance: Event Planning and Coordination:Relationship Management:

FEMALE CANDIDATES APPLY WHO CAN JOIN IMMEDIATELYCoordinate executive communications, including taking calls, responding to emails and interfacing with clients.Should be able to draft emails/Correspondence.Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software.Exceptional interpersonal skill.Prepare internal and external corporate documents for team members and industry partners.Coordinate with Inter-department for ReportsSchedule meetings and appointments and manage travel itinerariesArrange corporate events to take place outside of the workplace.Maintain an organized filing system of paper and electronic documentsUphold a strict level of confidentialityDevelop and sustain a level of professionalism among staff and client

1. Managing Executive Calendar, including setting up meetings and scheduling appointments.2. Understating financial MIS and deep dive into each aspect of revenue and expense 3. Based on findings, advising suggestive steps for change or adherence to SOP 4. Analyzing audit reports and route cause analysis of deviations with suggestions for refining SOP / indicating lack of adherence. 5. Making professional presentations for Executive Committee, Management Committee and Board meetings based on data to be collated from various departments / verticals - after analyzing and understanding the data.6. Visiting units for surprise checks / sitting in on various unit level meetings to understand processes and informing the WTD on operational efficiencies / areas for improvement. 7. Liaising between Verticals and HO on behalf of WTD to ensure smoother operations and efficiency standards.8. Sitting in on important meetings along with WTD and making minutes of such meetings. Doing follow up with various departments / units on all decisions taken at meetings and keeping a proper record of all such changes especially if it refers to making SOP changes - tagging them with SOP version updates9. Keeping a digital detailed SOP backup and keeping abreast with all company SOPs.10. Curetting events and menus with the help of respective verticals on behalf of WTD for high profile patrons who are directly being dealt with by the WTD.11. Organizing daily / weekly / monthly schedules and meetings based on calendar for WTD. 12. Travelling where required on behalf of WTD or with WTD to ensure smooth functioning of above-mentioned tasks and activities.

Job Highlights Must be able to meet deadlines in a fast-paced quickly changing environment Acting as the point of contact between the Director and the organization, Handling correspondence, Taking dictation and minutes and writing them up subsequently Producing reports and presentations Reading and analyzing incoming memos, submissions, and distributing them as needed Responsible for handling and tracking financial aspects- following up for Customer Receivables, Employees Reimbursement, and timely clearance of vendor bills Making travel arrangements and detailed travel itineraries Good at Written and verbal Communication in English & Hindi both Hiring & On Boarding of new joiners & Employee engagement activity

Assistant director required male or female for production Houses Freshers are welcome . Will be assisting the main Director for films and serials at film shoots.