Executive Assistant (Female)

Innovsource services private limited

job summary:

the executive assistant to the coo provides high-level administrative support to the chief

operating officer, managing schedules, coordinating meetings, and handling information

requests. the role involves performing clerical functions such as preparing correspondence,

receiving visitors, arranging conference calls, and scheduling meetings.

key responsibilities:

calendar management: maintain and manage the coos calendar, including scheduling

meetings, appointments, and travel arrangements.

communication: act as the primary point of contact between the coo and

internal/external stakeholders. screen and prioritize phone calls, emails, and other

communications.

meeting coordination: prepare agendas, attend meetings, and record minutes. follow up

on action items to ensure timely completion.

documentation: draft, review, and edit reports, presentations, and other documents.

ensure all documentation is accurate and professionally presented.

project management: assist the coo with special projects, including research, data

analysis, and reporting. coordinate cross-departmental initiatives as needed.

travel arrangements: plan and coordinate travel itineraries, accommodations, and logistics

for the coo.

event planning: organize and manage company events, executive meetings, and other

functions as required.

confidentiality: handle sensitive and confidential information with discretion and

professionalism

office management: oversee the operations of the executive office, including ordering

supplies, maintaining records, and ensuring the office environment is organized and

efficient.

support to executive team: provide administrative support to other executives as needed,

ensuring smooth communication and coordination within the executive team

• Experience

  3 - 6 Years

• No. of Openings

  1

• Education

  M.B.A/PGDM, MSW

• Role

  Executive Assistant

• Industry Type

  Automobile / Auto Ancillaries

• Gender

  Female

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office