job description: collections executive*
*key responsibilities:*
1. *debt recovery:*
- contact customers to remind them of outstanding debts.
- negotiate repayment plans and terms with debtors.
2. *communication:*
- maintain clear and professional communication with debtors through phone, email, or letters.
- document all communication and agreements.
3. *customer relations:*
- handle customer inquiries and concerns regarding their debts.
- provide assistance and information to debtors to facilitate payments.
4. *record keeping:*
- maintain accurate records of debt collection activities and payments received.
- prepare reports on collection efforts and outstanding debts.
5. *compliance:*
- ensure compliance with relevant laws and regulations governing debt collection practices.
- adhere to company policies and ethical collection standards.
6. erp entries
7. any other task as assigned by the management.
*key result areas (kras) and key performance indicators (kpis):*
1. *collection efficiency:*
- kpi: monthly or quarterly collection target achievement.
- kpi: percentage of overdue debts collected.
2. *communication effectiveness:*
- kpi: number of debtor contacts made per day/week.
- kpi: rate of successful negotiations and payment arrangements.
3. *customer satisfaction:*
- kpi: customer feedback on the collection process.
- kpi: resolution time for customer inquiries and concerns.
4. *record accuracy:*
- kpi: accuracy and completeness of debt collection records.
- kpi: timeliness of updating records after collection activities.
5. *compliance and ethics:*
- kpi: adherence to debt collection laws and regulations.
- kpi: compliance with company collection policies and ethical standards.
6. *team collaboration (if applicable):*
- kpi: collaboration with other departments (., finance, legal) for effective debt recovery.
- kpi: contribution to team performance in meeting overall collection goals.