Document Management Jobs in India

Seeking an organized and detail-oriented Document Controller to manage, maintain, track, and distribute project-related documents for MEP, HVAC, electrical, plumbing, firefighting, fire alarm, ELV, and facility management projects. The role involves maintaining accurate document records, managing revisions and approvals, coordinating with project teams, and ensuring compliance with document control procedures and project requirements.Key Responsibilities:Maintain an organized document control system for all project-related documents.Register, classify, distribute, track, and archive incoming and outgoing documents.Maintain document numbering systems, revision histories, and document registers.Ensure the latest approved drawings and documents are available for project execution.Manage engineering drawings, RFIs, method statements, material submittals, shop drawings, as-built drawings, and technical submissions.Track consultant and client approvals and follow up on pending submissions.Coordinate with project managers, planning engineers, site engineers, QA/QC engineers, procurement teams, and clients.Prepare document status reports, submission logs, and approval tracking reports.Support project handover documentation and maintain records for completed projects.Ensure compliance with document control procedures, ISO standards, and project requirements.Maintain confidentiality and ensure proper storage, retrieval, and retention of documents.Assist with internal and external audits and monitor document turnaround times.Prepare weekly and monthly document control reports.Required Skills & Qualifications:Diploma or bachelor's degree in Engineering, Business Administration, or a related field.3-7 years of experience as a Document Controller.Experience in MEP, HVAC, construction, infrastructure, or facility management projects.GCC/UAE project experience is preferred.Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.Knowledge of document management systems such as Aconex, Procore, EDMS, or SharePoint.Understanding of engineering drawings, technical documentation, and revision control.Strong organizational skills and attention to detail.Excellent communication, coordination, and time management skills.Ability to manage multiple tasks, handle large volumes of documents, and meet project deadlines.Document Controller certification is an added advantage.

We are seeking a Law Associate to join our team in Zirakpur. This full-time position is suitable for recent graduates and those with up to six years of experience in the legal field. nnKey Responsibilities:nn- Legal Research: Conduct thorough research on various legal topics to support cases and assist senior attorneys. This involves understanding statutes, regulations, and relevant case law.nn- Drafting Legal Documents: Prepare legal documents such as contracts, agreements, and briefs. Clear and precise writing is essential to ensure compliance with legal standards and to accurately reflect the interests of clients.nn- Case Management: Assist in managing ongoing cases by organizing files, tracking deadlines, and preparing for hearings. This requires attention to detail and strong organizational skills.nn- Client Interaction: Communicate with clients to gather information, provide updates, and clarify legal procedures. Building rapport and understanding clients' needs is crucial for effective client service.nnRequired Skills and Expectations:nnCandidates should possess a law degree and demonstrate a strong understanding of legal principles. Excellent written and verbal communication skills are necessary to articulate complex legal concepts clearly. Candidates must be adaptable and capable of managing multiple tasks in a fast-paced environment. Strong analytical skills are essential for effective problem-solving. A commitment to professionalism and ethical standards in all interactions is expected from applicants.

We are looking for a dedicated Billing Engineer to join our team in Meja. This role is essential for ensuring accurate billing and financial reporting, providing an opportunity for individuals with 1 to 4 years of experience in related fields.Key Responsibilities:- Billing Management: Prepare and manage billing statements for clients, ensuring all charges are accurate and compliant with company policies.- Data Analysis: Analyze billing data to identify discrepancies or trends, helping to improve processes and enhance efficiency.- Collaboration: Work closely with other departments to gather necessary information for billing processes, ensuring all accounts are accurate and up to date.- Customer Communication: Address billing inquiries from customers promptly, maintaining a professional relationship and ensuring customer satisfaction.- Reporting: Generate regular reports on billing status and revenue for management review, aiding in financial planning and decision-making.Required Skills and Expectations:Candidates should possess a Bachelors degree in fields such as B.A, B.C.A, B.B.A, B.Com, or B.E. A male candidate is preferred for this position. Strong attention to detail is crucial, along with proficiency in data analysis and billing software. Effective communication skills are necessary to liaise with customers and other departments. A background in finance or related experience is desirable, along with the ability to work independently and manage time efficiently in a fast-paced environment. This is a full-time office-based role.

Technical Documentation SpecialistExperience: 9-12 YearsLocation: BangaloreHiring Company: Talent Zone ConsultantBrief JD:We are hiring a Technical Documentation Specialist with strong experience in engineering/manufacturing documentation. The role involves creating, reviewing and maintaining technical documents, manuals, work instructions and engineering documentation while coordinating with engineering and production teams.Key Responsibilities:Create and maintain technical manuals, SOPs, work instructions and specifications.Review engineering documents for accuracy, consistency and completeness.Convert complex technical information into clear documentation.Coordinate with engineering, production and quality teams.Maintain document control, revisions and version history.Ensure documentation follows company standards and quality requirements.Support audits and maintain technical documentation repositories.Relevant Skillset:Technical Documentation, Engineering Documentation, Technical Writing, SOP, Work Instructions, Technical Manuals, Document Control, Engineering Drawings, BOM, Change Management, Revision Control, Manufacturing Documentation, MS Office, PLM, Quality Documentation

Key Responsibilities:Enter purchase bills and maintain purchase recordsGenerate and record sales invoicesRecord payments to suppliers and receipts from customersPass basic journal entries and adjustmentsMaintain data for GST and TDS complianceUpdate records in accounting softwareMaintain proper documentation and filingFollow up on pending payments and outstanding invoicesRequirements:Bachelors degree in Commerce (B.Com) or related fieldBasic knowledge of accounting and GSTFamiliarity with MS Excel & accounting sofwareGood accuracy and attention to detail

* Submit and collect official documents from banks, clients, vendors and other locations.* Handle courier and parcel collection/delivery.* Visit banks, vendors, clients and other offices for official work.* Collect office materials, documents, bills and receipts when required.* Assist with printing, scanning, photocopying and filing of documents.* Perform basic computer work such as data entry, email and internet use.* Maintain proper records of documents, receipts and completed tasks.* Coordinate and follow up with vendors/clients for assigned work.* Handle other outdoor and office-related tasks assigned by the management.

We are looking for a Project Associate to join our team in Bangalore. The ideal candidate should have 1 to 2 years of experience and a strong commitment to helping our projects succeed.Key Responsibilities:- Project Coordination: Assist in organizing project activities and ensuring all team members are on track. This includes scheduling meetings and preparing project timelines.- Documentation Management: Maintain and update project documents, ensuring all records are accurate and accessible. This will help the team track progress and decisions made throughout the project.- Data Collection and Analysis: Gather relevant data and analyze it to support project goals. This may involve using spreadsheets or project management software to monitor project metrics.- Stakeholder Communication: Act as a point of contact for team members and stakeholders. Ensuring clear communication will help to keep everyone informed about project status and any changes.- Support in Project Meetings: Prepare agendas and take notes during project meetings. Summarizing action points will help clarify individual responsibilities and deadlines.Required Skills and Expectations:The successful candidate should have strong organizational skills and the ability to manage multiple tasks simultaneously. Good communication skills, both verbal and written, are essential to convey information clearly to the team and stakeholders. Proficiency in basic software tools like Microsoft Office is required, and familiarity with project management software will be a plus. A proactive attitude and a willingness to learn will greatly contribute to the team's success.

The job will entail export documentation, follow-up with freight forwarders, transport companies, suppliers &customers, ensuring all relevant parties are kept informed. Strong Logistical skills with excellent attention todetail are essential as you will need to check essential shipping and export documentation required bycustomers and suppliers, as well as assist with co-ordinating the delivery and dispatch of freight. You will needto be flexible and able to react quickly to the changing demands of our customers, maintaining a calm andprofessional attitude at all times.

We are looking for an Executive Assistant (EA) to support the senior management team in Banjara Hills. The ideal candidate should possess strong organizational skills and the ability to manage multiple tasks effectively. Key Responsibilities:- Calendar Management: Organize and maintain the schedules of executives, ensuring that appointments and meetings are coordinated efficiently.- Communication Liaison: Act as a point of contact between the management and internal/external stakeholders, conveying messages clearly and professionally.- Document Preparation: Draft, edit, and finalize reports, presentations, and other documents as required, ensuring high-quality and accurate output.- Meeting Coordination: Arrange logistics for meetings, including booking venues, preparing agendas, and taking minutes to ensure all necessary information is recorded.- Travel Arrangements: Plan and coordinate travel itineraries for executives, including flights, accommodations, and ground transportation to ensure smooth travel experiences.- Project Assistance: Support various projects as assigned, helping with research and other administrative tasks to facilitate project completion.Required Skills and Expectations:Candidates should have a minimum of 2 to 4 years of experience in a similar role, preferably with an M.B.A/PGDM degree. Strong communication skills, both written and verbal, are essential. The ability to prioritize tasks and work under pressure while maintaining attention to detail is crucial. Proficiency in Microsoft Office Suite and other relevant software is expected. The candidate should be proactive, resourceful, and able to work independently as well as part of a team.

Key ResponsibilitiesStudent Admission Processing* Process student applications for universities and colleges in Canada, UK, USA, and Europe.* Evaluate student academic profiles and eligibility for suitable programs.* Prepare and submit admission applications through university portals.* Coordinate with university representatives regarding application status and offers.* Follow up on conditional and unconditional offer letters.* Assist students in accepting offers and paying tuition deposits.* Manage CAS (UK), PAL (Canada), I-20 (USA), and other admission-related documentation.* Maintain complete records of applications and deadlines.Visa Processing* Prepare and review visa documentation for student visa applications.* Ensure all documents comply with embassy and immigration requirements.* Complete online visa application forms accurately.* Guide students regarding financial documentation, GIC, education loans, sponsorship documents, SOPs, affidavits, and supporting documents.* Schedule biometric appointments, medical examinations, and visa interviews where applicable.* Track visa applications and provide regular updates to students.* Maintain high visa filing quality to maximize approval rates.Documentation* Verify academic documents, passports, financial documents, work experience, language test results (IELTS, PTE, TOEFL, Duolingo), and other supporting documents.* Prepare document checklists for each destination country.* Ensure all documentation is complete before submission.* Maintain digital and physical student files.Student Support* Assist students throughout the admission and visa journey.* Explain admission requirements and visa procedures.* Coordinate with counselors to resolve application-related queries.* Provide pre-departure guidance and document support.* Build positive relationships with students and parents.Compliance & Quality Control* Stay updated with immigration policies and admission requirements for Canada, UK, USA, and European countries.* Ensure compliance with university policies and embassy guidelines.* Maintain confidentiality of student records.* Meet application deadlines with high accuracy.Required Skills* Excellent knowledge of admission and visa procedures for Canada, UK, USA, and Europe.* Strong documentation and file management skills.* Experience using university admission portals.* Good understanding of CAS, PAL, I-20, Confirmation of Acceptance, and related documentation.* Excellent written and verbal English communication skills.* Strong organizational and multitasking abilities.* High attention to detail.* Ability to work under deadlines.* Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace.* Experience with CRM software is an advantage.* Knowledge of IELTS/PTE requirements and admission criteria is an added advantage.Preferred Experience* Canada Student Visa Processing* UK Student Visa & CAS Processing* USA F-1 Visa Processing* European Student Visa Processing (Germany, France, Ireland, Spain, Malta, Hungary, Poland, etc.)* SOP review and documentation* Education loan and financial documentation* Embassy compliance and visa filingKey Competencies* Problem-solving* Time management* Communication skills* Customer service orientation* Documentation accuracy* Team collaboration* Adaptability* Professional ethics

looking for service co ordinator i.e reception cum office assistant, knoweledge of word, excel , e-mail, with good communication with customers. maintaing data and interacting with our service team for support.

We are looking for an Office Administrator who will help keep our office running smoothly. You will be the first point of contact for visitors and staff, making your role important for the day-to-day operations of our office.Key Responsibilities:- Manage Office Supplies: Keep track of inventory and reorder supplies when necessary to ensure the office is always stocked and functional.- Assist with Scheduling: Help organize meetings and appointments for staff to maintain an efficient workflow and effective time management.- Maintain Records: Ensure all important documents and files are accurately organized and easily accessible for quick reference.- Handle Communication: Answer phone calls and emails promptly, addressing inquiries or directing them to the appropriate person within the organization.- Support Staff: Provide general administrative support by assisting various departments with their administrative tasks and ensuring they have what they need to succeed.Required Skills and Expectations:- Strong communication skills are essential for interacting with colleagues and clients effectively.- Good organizational skills to manage multiple tasks and prioritize effectively.- Basic computer skills, including proficiency in using Microsoft Office Suite and email.- A proactive attitude and willingness to learn new skills is important, especially for those with little to no prior experience.- A friendly and professional demeanor is necessary for maintaining a positive office atmosphere. Candidates should be eager to contribute to a team environment and willing to take on new challenges as they arise.

Job Summary We are looking for a proactive and detail-oriented executive to handle visa slot booking, application form filing, for various countries. You will ensure timely submissions and maintain accuracy across all client applications.Key Responsibilities 1. Slot Management - Monitor and book visa appointment slots for countries like USA, Canada, UK, Schengen, Australia, etc. across VFS, BLS, TLS, and embassy portals. - Track slot availability daily and secure slots as per client priority and deadlines. - Coordinate with clients to confirm available dates - Maintain a log of booked, pending, and rescheduled slots with 100% accuracy. 2. Application Filings - Fill online/offline visa application forms like DS-160, IMM forms, UKVI forms, Schengen forms, etc. without errors. - Upload documents on portals as per checklist and country-specific guidelines. - Verify all client data: passport details, travel history, employment info, financials before submission. - Submit applications, generate payment receipts, and download confirmation letters. 3. Compliance & Reporting - Ensure adherence to embassy guidelines, data privacy, and internal SOPs. - Maintain daily MIS of slots booked, forms filed- Report challenges like portal downtime, slot unavailability, or document gaps to manager. Key Requirements - Experience: 0- 3years in visa filing, back-office immigration, or travel documentation. Freshers with fast typing & attention to detail can apply. - Education: Graduate in any stream. - Skills: Fast typing speed 35+ WPM, strong computer/internet skills, knowledge of Excel, Good communication skills in speaking English & Hindi, Familiarity with visa portals is a plus. - Attributes: High accuracy, deadline-driven, ability to work in Rotational shifts.

Job SummaryThe Store & Inventory Manager is responsible for overseeing all store and inventory operations, ensuring accurate stock management, timely material availability, proper storage practices, inventory control, and compliance with company procedures. The role involves managing inventory records, supervising store personnel, coordinating with procurement and production teams, conducting stock audits, and maintaining optimal inventory levels to support business operations efficiently.Key ResponsibilitiesInventory ManagementMonitor and maintain inventory levels to ensure uninterrupted business operations.Establish and maintain minimum, maximum, and reorder stock levels.Track stock movement, consumption patterns.Prevent stock shortages, overstocking, and inventory obsolescence.Analyze inventory data and prepare inventory forecasts.Store OperationsManage daily store and warehouse activities.Ensure proper storage, labeling, and identification of materials and products.Maintain organized storage locations for efficient stock retrieval.Ensure compliance with warehouse safety and housekeeping standards.Optimize warehouse space utilization and storage efficiency.Goods Receiving and InspectionSupervise receipt of incoming materials and products.Verify deliveries against purchase orders and delivery documents.Inspect received goods for quantity, quality, and specification compliance.Coordinate with suppliers regarding damaged, defective, or incorrect materials.Ensure timely preparation of Goods Receipt Notes (GRN).Stock Issuance and Material DistributionAuthorize and supervise material issuance based on approved requisitions.Ensure accurate recording of inventory transactions.Manage stock transfers between departments, branches, or warehouses.Monitor inventory movement and maintain traceability records.Inventory Control and AuditingConduct regular cycle counts and physical stock verification.Reconcile physical inventory with system records.Investigate inventory discrepancies and implement corrective actions.Monitor and reduce inventory shrinkage, losses, and damages.Support internal and external inventory audits.Documentation and ReportingMaintain accurate inventory records and documentation.Prepare daily, weekly, monthly, and annual inventory reports.Generate reports on stock status, inventory valuation, aging stock, and consumption trends.Ensure proper filing of inventory-related documents.Team ManagementSupervise storekeepers, inventory executives, and warehouse staff.Allocate daily tasks and monitor employee performance.Train staff on inventory procedures, ERP systems, and safety standards.Foster a culture of accountability and operational excellence.