Search Synergy

Kanjurmarg East, Mumbai

We are looking for a dedicated Executive Assistant (EA) to support our team in Mumbai. This position is open to female candidates with 5 to 11 years of experience, and it requires full-time presence in the office. **Key Responsibilities:**- **Calendar Management**: Organize and maintain the executive's calendar, scheduling meetings and resolving conflicts to ensure efficient time management.- **Communication Liaison**: Serve as the primary contact between the executive and internal or external stakeholders, facilitating clear and effective communication.- **Meeting Coordination**: Prepare agendas, take notes, and follow up on actions from meetings to ensure that all tasks are completed on time.- **Travel Arrangements**: Plan, coordinate, and book all travel logistics, ensuring all necessary arrangements are made efficiently.- **Document Management**: Draft, edit, and organize correspondence and reports, maintaining accuracy and confidentiality throughout the process.- **Project Support**: Assist with various projects by conducting research and gathering information, helping the executive make informed decisions.**Required Skills and Expectations:**- Proven experience as an executive assistant or in a similar administrative role, demonstrating strong organizational abilities and attention to detail.- Excellent written and verbal communication skills, enabling effective interaction with diverse stakeholders.- Proficiency in office software (e.g., MS Office Suite) and familiarity with digital communication tools.- Strong problem-solving skills and the ability to work well under pressure, managing multiple tasks simultaneously.- High degree of discretion and professionalism, as the role involves handling sensitive information. Candidates should be proactive, adaptable, and possess a positive attitude towards their work.

Key responsibilities: Own the coordination and preparation of responses to investor requests Manage shared inbox by logging all requests Answer requests directly, if appropriate, or assign to relevant team members; and Return completed deliverables to investor Maintain and report on key performance indicators Distribute investor reporting Manage and update repository of historical investor request responses Determine urgency of investor requests and prioritize accordingly Maintain contact database and update investor contact information as needed Stay current on requests and projects across all funds and team members; send reminders whenappropriate and act as project manager Liaise with finance, tax and legal teams to obtain information relating to investor requestsQualifications: Minimum 2+ year work experience, preference for experience working in financial services/assetmanagement industry in a similar role Direct experience in private funds, client service and/or investor relations is a plus Experience in one of the following asset classes is a plus: real estate, infrastructure, renewables, privateequity, credit Excellent writing and communication skills; fluency in English; ability to convey information in an effectiveand professional manner Superior organization skills with great attention to detail; ability to navigate a fast-paced environment and

Key responsibilities: Own the coordination and preparation of responses to investor requests Manage shared inbox by logging all requests Answer requests directly, if appropriate, or assign to relevant team members; and Return completed deliverables to investor Maintain and report on key performance indicators Distribute investor reporting Manage and update repository of historical investor request responses Determine urgency of investor requests and prioritize accordingly Maintain contact database and update investor contact information as needed Stay current on requests and projects across all funds and team members; send reminders whenappropriate and act as project manager Liaise with finance, tax and legal teams to obtain information relating to investor requestsQualifications: Minimum 2+ year work experience, preference for experience working in financial services/assetmanagement industry in a similar role Direct experience in private funds, client service and/or investor relations is a plus Experience in one of the following asset classes is a plus: real estate, infrastructure, renewables, privateequity, credit Excellent writing and communication skills; fluency in English; ability to convey information in an effectiveand professional manner Superior organization skills with great attention to detail; ability to navigate a fast-paced environment and