1. support and assistance
general office support: helping staff with day-to-day tasks like making photocopies, filing, or preparing documents.
assisting with deliveries: receiving, sorting, and distributing incoming furniture materials or packages.
2. cleaning and maintenance
cleanliness: ensuring that the office and workspaces are always clean, tidy, and organized. this includes dusting, sweeping, and keeping areas free of clutter.
maintaining equipment: ensuring that office equipment, like printers, coffee machines, and furniture, are kept in good working condition.
3. office supplies management
stocking and organizing supplies: monitoring and maintaining office supplies like paper, pens, and cleaning products.
replenishment: reporting when supplies are running low and ensuring they are ordered on time.
4. running errands
delivery and pickup: transporting documents, parcels, or materials to various departments or clients, as needed.
handling requests: taking care of any urgent tasks like picking up lunch for the team or running errands for senior staff.
5. customer service
client interaction: welcoming visitors or clients politely, offering refreshments, and directing them to the right team members.
answering calls/directing inquiries: handling basic inquiries and assisting with incoming calls when necessary.
6. team support
helping the staff: providing support wherever needed to ensure the office runs smoothly. this might include helping set up for meetings or events.
positive attitude: maintaining a friendly, approachable attitude and being a helpful team member.
7. time management
efficient task completion: completing tasks in a timely manner, without unnecessary delays.
prioritizing duties: ensuring that tasks, like cleaning or running errands, are prioritized properly based on urgency.