Looking For Office Assistant

Here is a professional and highly practical Office Assistant job description. This version is tailored to suit general corporate offices, manufacturing units, or administrative setups, focusing on smooth routine operations and front-desk coordination.

Job Title: Office Assistant

Job Overview

We are looking for an organized and proactive Office Assistant to handle day-to-day administrative and clerical tasks across our office. In this role, you will be the backbone of our daily workplace operations-managing the front desk, coordinating office utilities, handling incoming calls, and maintaining files. The ideal candidate is punctual, reliable, and capable of multi-tasking effectively to support different departments and ensure a productive work environment.

Key Responsibilities

Front Desk Management: Greet visitors, clients, and vendors professionally, determine the purpose of their visit, and direct them to the appropriate person or department.

Call & Mail Handling: Answer, screen, and forward incoming telephone calls. Receive, sort, and distribute daily mail, courier packages, and official deliveries.

Documentation & Filing: Maintain systematic physical and digital filing systems for invoices, employee records, client bills, and general administrative paperwork.

Office Inventory Control: Monitor and manage stocks of office stationery, pantry supplies, and housekeeping materials. Reorder items before they run out.

Utility & Vendor Coordination: Coordinate with local vendors for office maintenance tasks (cleaning services, internet troubleshooting, printer servicing, water supply).

Basic Data Entry: Perform basic data entry tasks in MS Excel, prepare routine letters or emails, and scan/photocopy documents as requested by management.

Petty Cash Management: Maintain a basic log of daily minor office expenses (tea/coffee for guests, local transport fares, minor repairs) and submit weekly summaries to accounts.

• Experience

  2 - 3 Years

• No. of Openings

  1

• Education

  Graduate

• Role

  Office Assistant

• Industry Type

  Recruitment Consulting / Staffing Services

• Gender

  [ Male / Female ]

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office

• Face Interview Location

  Impact HR and KM Solutions Near Canada Corner Signal Ravi Chambers Basements Below Laminate Gallery, Nashik