Executive Assistant

Job Summary

We are seeking a highly Organized, Proactive, and Resourceful Executive Assistant (EA) with Strong Business Acumen to Support Senior Leadership in a fast-paced Architecture and Interior Design firm. This role is ideal for someone who can seamlessly manage Executive Schedules while contributing to Business Strategy, Project Coordination and Data-Driven Decision-Making. The ideal candidate will act as a Strategic Partner, ensuring the Executive€™s Time is optimized and Business priorities are advanced.

Key Responsibilities Administrative & Executive Support

€¢ Manage Complex Calendars, Travel Arrangements, Meeting Coordination, and Communications.

€¢ Prepare Presentations, Reports, Meeting Agendas and Minutes.

€¢ Act as the Point of Contact Between the Executive and Internal/External Stakeholders, Coordinate Internal and External Meetings, Reviews and Client Site Visits. Strategic & Business Support

€¢ Analyse Business Data and Assist in preparing Dashboards, Financial Summaries, Client Profitability Analyses and Performance Reports.

€¢ Coordinate Strategic Initiatives, Track Progress on Key Projects and Provide insights.

€¢ Participate in Business Reviews, Planning Meetings and Contribute to discussions with a Strategic Lens.

€¢ Support Fee Proposals, Project Budgeting, Resource Planning and Resource Utilisation in Collaboration with Project Managers.

€¢ Conduct Market Research, Competitor Analysis and Benchmarking to inform Business Decisions. Project Management

€¢ Assist in Planning, Executing and Monitoring Business and Operational Projects.

€¢ Follow up on Action Items with Relevant Teams, ensuring Deadlines and Deliverables are met.

€¢ Track progress of key design projects and deliverables across teams.

€¢ Follow up on Timelines, Action Items and Dependencies across Architectural, Design, and Vendor Teams.

€¢ Liaise with Consultants, Contractors and Client Representatives for Project Coordination. Communication & Stakeholder Management

€¢ Draft high-quality communication including emails, briefs, reports, business correspondence, meeting summaries, and proposals and internal memos.

€¢ Maintain strong relationships with key stakeholders, clients, and partners.

€¢ Act as a communication bridge between leadership, clients, and internal teams. Confidentiality & Judgment

€¢ Handle sensitive information with the utmost confidentiality and discretion.

€¢ Make informed decisions and prioritize tasks in alignment with business goals. Preferred Traits

€¢ Strategic thinker with a hands-on approach.

€¢ Highly organized, detail-oriented, and tech-savvy.

€¢ High degree of professionalism and emotional intelligence.

€¢ Proactive problem solver with a Business-First Mindset.

€¢ Ability to handle ambiguity and bring structure to evolving creative processes.

€¢ You think like a Businessperson but Speak the Language of Design.

€¢ You bring Clarity, Calm and Coordination wherever you go. Career Growth & Opportunities

€¢ Opportunity to work directly with the Leadership Team on firm-wide Strategy and Projects.

€¢ Exposure to Design Thinking and Client Management.

€¢ Fast-track Growth into Operations Lead roles.

Interested, please share the following details with an updated CV.

Total Experience

Current CTC

Expected CTC

Notice Period

Current Location

Reason for Job Change

• Experience

  3 - 8 Years

• No. of Openings

  2

• Education

  Post Graduate (M.B.A/PGDM)

• Role

  Executive Assistant

• Industry Type

  Real Estate / Property / Construction

• Gender

  Male

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office

• Face interview location

  Mumbai and Gurgaon