Hiring Fresher / Admin Executive / 10th Pass

Job Title: Administrative Executive

Industry: Aviation / Airport Operations / Airlines / Ground Handling

Department: Administration

Job Location: Kolkata

Employment Type: Full-Time

Experience: 0-5 Years (Freshers may apply, depending on company requirements)

Qualification: Graduate in any discipline; candidates with a degree or diploma in Aviation, Business Administration, or Management are preferred.

Salary: Fresher: ₹25,000 - ₹30,000 per month

1-3 Years Experience: ₹35,000 - ₹1,00,000 per month

Work Schedule: Rotational shifts, including weekends and public holidays, depending on operational requirements

Job Summary

We are seeking a well-organized, proactive, and detail-oriented Administrative Executive to support administrative functions within the aviation industry. The selected candidate will be responsible for managing office operations, maintaining documentation, coordinating with airport departments, handling correspondence, supporting staff management, and ensuring smooth day-to-day administrative activities.

The ideal candidate should possess strong communication, organizational, computer, and multitasking skills, along with the ability to work efficiently in a fast-paced aviation environment.

Key Responsibilities

1. Office Administration

Manage daily administrative activities and ensure the smooth functioning of office operations.

Maintain office records, files, registers, and official documentation.

Handle incoming and outgoing correspondence, emails, telephone calls, and office communications.

Prepare letters, reports, notices, meeting agendas, and other administrative documents.

Monitor office supplies, stationery, equipment, and inventory requirements.

Coordinate office maintenance and communicate with vendors and service providers.

2. Airport and Aviation Coordination

Coordinate with airport operations teams, airline personnel, ground handling agencies, and other relevant departments.

Assist with administrative arrangements for airport staff, meetings, briefings, and official visits.

Support the preparation and maintenance of operational documents and departmental records.

Follow company procedures and applicable airport access, security, and confidentiality requirements.

Coordinate with authorized personnel regarding staff identification cards, access passes, and related documentation, where applicable.

Escalate administrative issues that may affect airport operations to the appropriate supervisor.

3. Documentation and Record Management

Maintain employee records, attendance registers, leave records, and other administrative files.

Organize and update digital and physical records systematically.

Verify the completeness of submitted documents and follow up on missing information.

Assist in preparing internal reports, daily activity summaries, and monthly administrative statements.

Ensure the proper handling, storage, and confidentiality of sensitive company information.

4. Staff and HR Administrative Support

Assist the HR department with interview scheduling, joining formalities, onboarding documentation, and employee communication.

Maintain staff attendance, shift schedules, leave applications, and related records as assigned.

Coordinate with department heads regarding staffing requirements and administrative support.

Help arrange employee training sessions, meetings, and internal briefings.

Support the preparation and distribution of internal notices and policy updates.

5. Vendor and Facility Management

Coordinate with housekeeping, security, maintenance, transport, and other facility service providers.

Maintain vendor records, service schedules, quotations, invoices, and supporting documents.

Track office equipment, assets, and consumables.

Report maintenance issues and follow up until resolution.

Assist with procurement requests and ensure supplies are available when required.

6. Communication and Customer Support

Respond professionally to routine telephone calls, emails, and administrative inquiries.

Direct visitors, candidates, employees, and business associates to the appropriate departments.

Coordinate meetings, appointments, and visitor arrangements in accordance with company procedures.

Maintain professional communication with internal teams and external stakeholders.

Provide timely administrative assistance to managers and other departments.

7. Compliance and Safety

Follow company policies, workplace safety procedures, and applicable airport regulations.

Ensure that administrative records are maintained accurately and are available for authorized reviews.

Handle confidential documents responsibly and restrict access to authorized personnel.

Report security concerns, procedural irregularities, and workplace hazards to the designated authority.

Support internal audits and compliance checks by providing the required administrative documentation.

8. Reporting and Management Support

Prepare daily, weekly, and monthly administrative reports as required.

Assist managers with scheduling, presentations, data entry, and report preparation.

Track pending administrative tasks and follow up with the responsible departments.

Maintain spreadsheets, databases, and other office management systems.

Perform additional administrative duties assigned by the reporting manager.

Required Skills and Competencies

Excellent verbal and written communication skills.

Strong organizational and time-management abilities.

Proficiency in Microsoft Office, particularly Word, Excel, and Outlook.

Good data entry, documentation, and record-keeping skills.

Ability to multitask and prioritize responsibilities.

Professional attitude and interpersonal skills.

Problem-solving and coordination abilities.

Attention to detail and accuracy.

Ability to work independently and as part of a team.

Willingness to work rotational shifts, weekends, or holidays when required.

Educational Qualifications

Graduate degree in any discipline from a recognized institution.

A diploma or degree in Aviation Management, Business Administration, Human Resource Management, or a related field is an advantage.

Basic computer knowledge and familiarity with office administration software are required or preferred, depending on the employer.

Experience Requirements

Freshers may apply for entry-level administrative positions where permitted by the employer.

Previous experience in office administration, airport operations, airline administration, ground handling, or facility management is preferred.

Experience with documentation, staff coordination, vendor management, and reporting will be an added advantage.

Preferred Candidate Profile

Candidates with a professional and service-oriented approach.

Individuals who can work effectively in a structured, time-sensitive aviation environment.

Candidates who demonstrate reliability, punctuality, discipline, and accountability.

Applicants comfortable coordinating with multiple departments.

Candidates with prior exposure to airline offices, airports, aviation companies, or ground handling agencies will be preferred.

Key Performance Indicators (KPIs)

Accuracy and timely completion of administrative records.

Efficiency in handling daily office operations.

Timely submission of reports and documentation.

Effective coordination with internal departments and service providers.

Proper maintenance of office supplies, assets, and records.

Compliance with company procedures and applicable airport requirements.

Timely resolution and follow-up of administrative requests.

• Experience

  0 - 6 Years

• No. of Openings

  188

• Education

  10th Pass

• Role

  Administrative Executive

• Industry Type

  Aviation / Airline / Aerospace

• Gender

  [ Male / Female ]

• Min Age

  18 Yrs.

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office

• Benefits include

  Flexible Working Hours, Weekly Payout, Overtime Pay, Joining Bonus, Annual Bonus, PF, Travel Allowance (TA), Petrol Allowance, Mobile Allowance, Internet Allowance, Laptop, Health Insurance, ESI, Food/Meals, Accommodation, 5 Working Days, Two-way Cab

• Face Interview Location

  Kolkata