Key ResponsibilitiesProcurement Strategy & Planning* Develop procurement strategies in line with hotel operations and business objectives.* Forecast demand for goods and services based on occupancy, events, F&B menus, seasonal factors.* Maintain procurement calendar and monitor inventory levels to avoid shortages or overstocking.Vendor Management* Identify, evaluate, and select suppliers, ensuring they meet quality, cost, and delivery criteria.* Negotiate contracts, pricing, payment terms, and SLAs.* Build and maintain strong relationships with existing suppliers; explore new vendors for better terms/quality.Sourcing & Purchasing Operations* Raise purchase orders, manage approvals, follow through with suppliers to ensure timely delivery.* Ensure specifications (quality, quantity, packaging) of all procured items meet hotel standards.* Coordinate with departments like F&B, Housekeeping, Engineering, Maintenance, Front Office to ascertain their requirements and delivery schedules.Cost Control & Budgeting* Track procurement costs; look for cost-saving opportunities (bulk purchase, alternate sources, negotiation).* Monitor and report variances vs budget.* Analyze total cost of ownership, not just upfront price.Quality Assurance & Compliance* Ensure procured items adhere to quality, safety, hygiene and legal/regulatory norms.* Maintain documentation, vendor contracts, quality records.* Implement periodic vendor audits / performance reviews.Inventory & Logistics Coordination* Collaborate with Stores / Inventory teams to monitor stock levels, lead times, shelf life.* Minimize waste, spoilage, and losses.* Work with operations/housekeeping to receive, inspect, and store materials properly.Data, Reporting & Continuous Improvement* Maintain procurement dashboards and KPIs (cost savings, supplier lead times, stock-out incidents, vendor reliability, etc.).* Regularly review procurement processes and workflows to find efficiencies.* Keep abreast of market trends, commodity price changes and pass on relevant procurement intelligence.