Upstart Recruiters

Mathura, Uttar Pradesh

The Business Coordinator plays a vital role in supporting day-to-day operations, ensuring smooth communication across departments, and assisting with project management and administrative tasks. This position requires a highly organized, detail-oriented professional who can manage multiple priorities and contribute to the overall efficiency and success of the business.Key Responsibilities Coordinate and support business operations and administrative functions. Assist in the planning and execution of projects, meetings, and events. Monitor timelines, track deliverables, and ensure project deadlines are met. Prepare reports, presentations, and other business documents as needed. Liaise between departments to streamline communication and workflow. Maintain internal systems, databases, and filing processes. Support the finance team with budgeting, invoicing, and expense tracking. Identify and recommend process improvements for operational efficiency.Qualifications Bachelors degree in Business Administration, Management, or a related field. 13 years of experience in a business or administrative support role. Strong organizational, time management, and multitasking skills. Excellent verbal and written communication. Proficient in Microsoft Office and/or Google Workspace. Familiarity with project management and collaboration tools (e.g., Asana, Trello, Slack) is a plus.

Manage GMs electronic diary, assessing priority of appointments and reallocation as necessary. Manage GMs travel arrangements (including visas/accommodation). Process GMs correspondence, ensuring that incoming correspondence is dealt with by the GM/or on behalf of the GM, or other staff as appropriate. Maintain GMs office systems, including data management and filing. Maintain records of GMs contacts. Screen calls, enquiries and requests, and deal with them when appropriate. Assist GM in researching and following up with action on matters which fall within the GMs responsibility chasing responses, triggering follow-up action. Produce documents, briefing papers, reports and presentations for the GM. Organise meetings and ensure that GM is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers. Manage arrangements for Trustees and Sub-Committee meetings, including production/distribution of agenda and papers. Assist/support GM, Development Manager & Communications Manager in arranging funding partner and other events. Meet and greet visitors at all levels of seniority. Supervise all Trust incoming/outgoing mail. Any other duties as may reasonably be required by the GM