Opening For Operation Executive

Job Title: Operations Executive - Events & MICE

Company: MACHIS Events Pvt. Ltd.

Location: Delhi NCR

Employment Type: Full-Time

About MACHIS Events Pvt. Ltd.

MACHIS Events Pvt. Ltd. is a leading event management company specializing in Corporate Events, Conferences, MICE, Exhibitions, Product Launches, Government Projects, NGO Events, Brand Activations, and Social Events. We are looking for a dynamic and result-oriented Operations Executive to join our growing team.

Key Responsibilities

About the Role

We are looking for an enthusiastic and responsible Event Management Operations Executive to handle event coordination, vendor management, hotel coordination, logistics, and on-ground event execution.

Key Responsibilities

• Plan and coordinate events from start to completion.

• Coordinate with clients, hotels, vendors, suppliers, transporters, and internal teams.

• Handle hotel bookings, rooming lists, banquet requirements, food & beverage, and guest arrangements.

• Coordinate airport transfers, local transportation, guest movement, and logistics.

• Coordinate branding, printing, gifts, conference materials, AV, and other event requirements.

• Prepare event schedules, checklists, rooming lists, and other operational documents.

• Visit hotels/event venues and supervise on-ground arrangements.

• Manage event execution and resolve operational issues during events.

• Follow up with vendors and hotels for timely delivery of services and documents.

• Collect hotel invoices, vendor bills, registration sheets, attendance sheets, and other supporting documents.

• Coordinate with the accounts team for event billing and documentation.

• Prepare post-event reports and ensure timely closure of pending activities.

Candidate Requirements

• Graduate in any discipline; Event Management/Hospitality qualification will be an advantage.

• 1-4 years of experience in event management, MICE, hospitality, hotel operations, or corporate events.

• Good communication and coordination skills.

• Good knowledge of MS Excel, Word, PowerPoint, and Email.

• Strong organizational and time-management skills.

• Ability to manage multiple tasks and work under pressure.

• Good vendor and hotel coordination skills.

• Willingness to travel for events and work flexible hours, including weekends/holidays when required.

Key Performance Areas (KPIs)

• Smooth and timely execution of events.

• Client and guest coordination.

• Vendor and hotel coordination.

• Timely completion of event requirements.

• Proper documentation and event closure.

• Cost and expense control.

• Quick resolution of operational issues.

• Overall quality of event execution.

• Experience

  2 - 5 Years

• No. of Openings

  2

• Education

  Graduate (BHM)

• Role

  Operation Executive

• Industry Type

  Hotel / Travel / Airline / Hospitality

• Gender

  [ Male / Female ]

• Age Limit

  24 - 40 Yrs.

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office

• Benefits include

  Flexible Working Hours, Laptop, 5 Working Days

• Face Interview Location

  55 A , T/F SIDDHARTHA CHAMBER KALU SARAI NEW DELHI 110017