Office Accountant (female)

Job Title: Senior Accountant (Building Technical Services / HVAC Projects & O&M)

Department: Accounts & Finance

Location: Head Office – Patna / Regional Office

Reporting To: Director / Finance Head

Experience: 5–12 Years (in Service, Contracting, or Construction Industry preferred)

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🔹 Job Purpose:

To manage and oversee the entire accounting, finance, and statutory compliance function of the company.

The Senior Accountant ensures accurate financial reporting, outstanding collection, job-wise cost tracking, budgeting, and compliance with statutory norms — enabling effective cash flow management and profitability for all HVAC, O&M, and technical service operations.

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🔹 Key Responsibilities:

1. Accounting & Financial Control:

• Manage day-to-day accounting operations, entries, and documentation.

• Maintain accurate books of accounts and ledgers in Tally / Zoho Books / Vyapar / ERP.

• Prepare journal entries, adjustments, provisions, and depreciation.

• Perform monthly closing of accounts and reconciliation of balances.

• Prepare trial balance, profit & loss statement, and balance sheet.

• Ensure all financial records comply with accounting standards and audit requirements.

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2. Billing & Invoicing (Project / AMC / Service):

• Prepare and verify client invoices as per PO, measurement sheet, or service completion certificate.

• Maintain monthly billing tracker for all clients and ensure submission before due date.

• Coordinate with Project, CRM, and O&M teams for billing documentation and approvals.

• Ensure GST-compliant invoices and maintain invoice-wise status for tracking.

• Avoid revenue leakage by ensuring timely and accurate billing for all services.

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3. Outstanding Collection & Recovery:

• Maintain and update outstanding collection reports weekly and monthly.

• Coordinate with CRM / Operations team for client payment follow-ups.

• Communicate with customers via calls, mails, and letters for payment clearance.

• Reconcile client accounts and resolve billing or TDS mismatches promptly.

• Prepare age-wise outstanding report and share collection targets with management.

• Support cash flow planning based on forecasted collections.

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4. Budgeting & Job-wise Expense Control:

• Prepare annual and project-wise budgets in coordination with management.

• Track job-wise expenses (material, labour, subcontract, site petty cash) against approved budgets.

• Generate monthly cost vs. budget variance report and analyze deviations.

• Highlight over-budget or unapproved expenses and recommend corrective actions.

• Monitor project profitability and submit periodic cost summaries.

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5. Vendor & Expense Management:

• Verify vendor invoices with PO, delivery challan, and work completion report.

• Approve payments after checking rates, quantities, and tax compliance.

• Maintain vendor ledger and perform monthly reconciliation.

• Manage advances given to vendors and ensure timely settlements.

• Prepare job-wise vendor cost reports for management review.

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6. Statutory Compliance & Audit:

• Ensure timely compliance with GST, TDS, PF, ESIC, Professional Tax, and Income Tax.

• Prepare tax workings, input/output reconciliation, and filing support.

• Coordinate with auditors for quarterly and annual audits.

• Maintain records for statutory inspection and government requirements.

• Submit monthly statutory compliance report to management.

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7. Financial Reporting & MIS:

• Prepare monthly MIS reports – revenue, collection, expense, and profit analysis.

• Submit job-wise expense report, balance sheet summary, and outstanding status.

• Generate cash flow and fund flow statements for decision-making.

• Present monthly closing summary to the management with key highlights.

• Provide analytical inputs for cost reduction and performance improvement.

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8. Team Supervision & Coordination:

• Supervise and guide junior accountants, billing clerks, and cashiers.

• Review their daily entries, reports, and reconciliations.

• Train the accounts team in compliance and reporting accuracy.

• Coordinate with CRM, HR, and Operations for smooth information flow.

• Maintain professionalism, discipline, and data confidentiality at all times.

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🔹 Qualification & Skills:

• Education: / / MBA (Finance) / Inter CA / CA (preferred)

• Experience: 5–12 years in accounting, budgeting, and compliance (HVAC / O&M preferred)

• Technical Skills:

• Tally ERP / Zoho Books / Vyapar / MS Excel

• Strong knowledge of GST, TDS, PF, ESIC, Income Tax

• Experience in budgeting, cost control, and MIS

• Soft Skills:

• Analytical mindset, leadership, and attention to detail

• Effective communication and follow-up skills

• Time management and problem-solving

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• Experience

  2 - 8 Years

• No. of Openings

  20

• Education

  Graduate (B.Com)

• Role

  Office Accountant

• Industry Type

  Industrial Products / Heavy Machinery

• Gender

  Female

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office

• Face interview location

  Plot No.140, opp. Post office, C1&C2, Patliputra Colony, Patna, Bihar 800001