Facility Executive

H I R E

3 - 7 Years
2 Openings
2.8 - 3.8 Lac/Yr
Posted 1 days ago
Telephonic interview
Hyderabad

Key Skills

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Job Description

3. Key Responsibilities

A. Facility Operations

✓ Oversee the upkeep and smooth functioning of the entire premises including lifts, DG sets, fire-fighting equipment, plumbing, electricals, STP, and common areas.

✓ Monitor regular AMC/vendor services and ensure service quality and compliance with contracts.

✓ Ensure safety, cleanliness, and hygiene of the complex.

B. Vendor & Manpower Management

✓ Supervise and coordinate outsourced services such as housekeeping, security, gardening, and maintenance staff.

✓ Track attendance, punctuality, and discipline of outsourced personnel.

✓ Coordinate shift schedules and resolve any service lapses or staff-related issues.

C. Accounting & Documentation

✓ Maintain day-to-day records of all maintenance collections, vendor payments, expenses, and petty cash.

✓ Use Tally or other accounting software to update financial entries as required.

✓ Maintain all digital and physical records including invoices, quotations, service reports, and statutory documents.

D. Communication & Reporting

✓ Maintain a Complaints Register to log resident issues and track their timely resolution.

✓ Provide weekly written reports to the MC highlighting key developments, resolved and pending complaints, and reasons for any unresolved issues.

✓ Maintain proper communication with residents and vendors in a courteous and professional manner.

✓ Respond promptly to emergencies and coordinate required services efficiently.

E. Performance Monitoring

✓ In consultation with the MC, develop Key Performance Indicators (KPIs) for facility maintenance, cleanliness, security, vendor response time, etc.

✓ Monitor and report KPI compliance regularly to the MC for review and improvement.