Executive Assistant to The Director

JOB DESCRIPTION (Executive Assistant to the Director)

Job Responsibility

• Provide administrative support to the Director to ensure the smooth functioning of day-to-day affairs, and most effective use of her / his time.

• Handle sensitive and complex issues in a professional and objective manner.

• Communicate with the diverse teams within the Institute and ensure flawless flow of information from Director’s office to all functions.

• Help in creating and setting systems in place, Manage and set up meeting calendars.

• Help in building a desirable culture of the Institute under guidance from management.

• Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.

• Maintain records of Director’s contacts.

• Screen calls, enquiries and requests, and deal with them when appropriate.

• Produce documents, briefing papers, reports, and presentations for the Director.

• Act as the point of contact among Key managers, clients, and other external partners.

• Format information for internal and external communication for emails, presentations, and reports.

• Maintaining a high level of confidentiality and professionalism in all aspects of the role.

• On behalf of the Director, Build and maintain positive relationships with internal and external stakeholders, including clients and senior levels professionals.

• Take minutes during meeting.

Job Requirement

• Work experience as an Executive Assistant or similar role.

• Excellent MS Office knowledge.

• Outstanding organizational and time management skills.

• Familiarity with office gadgets and applications (. e-calendars, MS Team, Zoom etc.).

• Excellent verbal and written communications skills and confidentiality.

• Experience

  1 - 6 Years

• No. of Openings

  2

• Education

  Graduate (B.A, B.C.A, B.B.A, B.Com, B.Ed, B.Tech/B.E, LLB, Professional Degree, Certificate/Diploma/Others)

• Role

  Executive Assistant

• Industry Type

  Education / Teaching / Training / Colleges /Institutes / Universities

• Gender

  Male

• Age Limit

  23 - 35 Yrs.

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office

• Benefits include

  PF, Health Insurance

• Face Interview Location

  Shela Off S.P. Ring Road, Opp. Vraj Gardens, Ahmedabad, Gujarat 380058