Assistant Executive,Front Office

ROLE/TITLE

Assistant Executive, Front Office

REPORTING TO

Associate Manager - Administration & Facilities

ROLE PURPOSE

The Front Desk Executive will be the first point of contact for visitors, clients and employees at PMI India. The role is responsible for managing front desk operations, handling communication, providing administrative support and ensuring a professional and welcoming environment at the workplace.

ACCOUNTABILITIES / RESPONSIBILITIES

• Responsible for managing professional reception, communication flow, coordination and administrative support for smooth plant and office operations.

• Receive visitors after completion of security clearance, confirm appointment details, inform the concerned departments, guide visitors to designated areas in compliance with plant access rules and maintain accurate visitor coordination logs, appointment schedules and related administrative records for reference, reporting and audit purposes.

• Handle incoming telephone calls and intercom communications in a professional manner and route calls and messages accurately to plant departments, management or support teams to ensure effective internal communication.

• Coordinate domestic and international travel arrangements for employees, including air, rail, hotel and local transportation and maintain complete travel documentation, confirmations and billing records.

• Coordinate with approved courier service providers for the receipt, recording, distribution and outward dispatch of official documents and parcels, while maintaining accurate courier and dispatch registers with proper tracking and acknowledgment details.

• Maintain continuous coordination with the Security team for visitor movement, communication support and other front office related operational requirements, while adhering to defined role boundaries.

SKILLS & EXPERIENCE

• Graduate in any discipline from a recognized institution.

• Up to 2 years of experience as a Front Desk Executive, Receptionist or in a similar administrative role.

• Excellent verbal and written communication skills with the ability to interact professionally with internal and external stakeholders.

• Strong interpersonal and customer-handling skills with a service-oriented and courteous approach.

• Professional appearance, positive attitude and high standards of workplace etiquette.

• Good organizational, coordination and multitasking abilities with attention to detail.

• Working knowledge of MS Office applications including Word, Excel and Outlook.

• Prior experience in travel coordination and hotel booking will be an added advantage.

• Experience

  0 - 1 Years

• No. of Openings

  1

• Education

  Graduate

• Role

  Executive Assistant

• Industry Type

  Industrial Products / Heavy Machinery

• Gender

  Female

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office

• Face interview location

  Hi-Tech Defence & Aerospace Park, Jala Hobli, Bandikodigehalli, Bangalore, Karnataka - 562149