Jobs in Deep Nagar, Jalandhar

The Dispatch Executive is responsible for overseeing daily dispatch operations and ensuring smooth logistics management. The ideal candidate will have a strong organizational mindset and the ability to coordinate various logistical tasks effectively.Key Responsibilities:- Coordinate daily dispatch activities: Manage the entire dispatch process to ensure timely and efficient delivery of goods.- Prepare and maintain dispatch-related documents: Ensure all necessary documentation is accurate and up to date for compliance and tracking purposes.- Coordinate with transporters and delivery teams: Liaise with external transport partners and in-house delivery personnel to streamline operations.- Track shipments and ensure timely deliveries: Monitor shipment progress and address any delays proactively.- Maintain accurate dispatch records: Keep thorough records of all dispatch-related activities for effective reporting and analysis.Required Skills:Candidates must have a graduate degree and a minimum of 3 to 5 years of experience in a similar role. Strong communication skills are essential to interact with team members and external partners effectively. Familiarity with logistics management systems and tracking software will be beneficial. The role requires attention to detail to maintain accurate records and documentation.This is a full-time position based in the office on Chandigarh Road, Ludhiana. Only female candidates will be considered. The job may require handling physical documents and involves general office functions related to dispatching products.

The Coordinator & Follow-up Specialist is the person who makes sure that no task given by a manager is forgotten, delayed without notice, or closed without proof. Managers assign the work; this person records it, tracks it, follows up with the people responsible, and reports the exact status every day.Is role ka asli kaam hai pichha karna - politely, daily, and with written proof - jab tak kaam close na ho jaye. The person also analyses the open-task data to show where work gets stuck, who repeatedly misses commitments, and which approvals are holding up dispatch or purchase.Qualification & ExperienceQualification Graduate (B.Com / BBA / B.Sc / any stream). MBA (Operations / General) is an advantage, not a must.Total Experience 3 - 6 years in coordination, follow-up, MIS, operations support, EA / Assistant to Manager, or sales / dispatch coordination.Industry Preference Manufacturing, lubricants, chemicals, paints, auto parts, FMCG distribution. Other industries acceptable if follow-up track record is proven.Languages Hindi and English (spoken and written) compulsory; Punjabi / Marathi useful.Age Group 24 - 35 years (indicative).Daily follow-up discipline with written confirmation of every commitmentRunning a task tracker with owner, target date, status, next follow-up dateExcel: SUMIF / COUNTIF, VLOOKUP / XLOOKUP, Pivot, Filters, Conditional FormattingFirm but polite telephone follow-up; getting specific dates from peopleMultitasking across 3+ bosses without missing deadlinesWillingness to work 30-50 overtime hours / month on pro-rata salaryDaily reporting habit (morning plan / evening MIS)Basic Tally Prime knowledge (ledger, outstanding, sales register)Google Sheets sharing, WhatsApp Business groups, email folders / labelsUse of AI tools (ChatGPT / Gemini / Claude) for drafting and analysisExposure to order-to-dispatch, purchase or production follow-upShield / Galaxy order-to-dispatch flow, BAN, PI, PO process and WhatsApp group structureCompany escalation matrix, TAT policy and report formats Minimum 3 years in a coordination / follow-up / MIS / operations-support role. Evidence of handling task trackers or follow-up registers (mentioned in resume or confirmed on call). Working Excel knowledge (SUMIF, VLOOKUP / XLOOKUP, Pivot) - confirmed by self-evaluation. Comfortable with Hindi and English calls; willing to follow up with plant, vendors and transporters daily. Written confirmation of willingness to work 30-50 overtime hours per month on pro-rata salary.

A2. Job Purpose Buy raw materials (base oil, additives) and packaging materials on time. Buy at the right price and in the right quantity. Make sure production never stops for want of material. Make sure domestic and export dispatches are not delayed. Avoid extra stock that blocks money. Keep all purchase records correct and complete.A3. Main ResponsibilitiesA3.1 Purchase Orders Receive material requirements (indents) from production, stores and quality. Check the requirement is approved before buying. Send enquiries to suppliers. Take at least 3 quotations. Prepare a comparison of quotations (price, freight, tax, credit days). Make purchase orders (PO) in Tally / ERP. Get the PO approved by the Purchase Manager. Send the PO to the supplier. Get written confirmation of quantity, rate and delivery date. Change or close POs when needed, with approval.A3.2 Follow-up and Delivery Keep a list of all pending orders. Follow up with suppliers every day. Confirm vehicle number and driver phone number in advance. Confirm expected arrival date and time. Coordinate base oil tanker deliveries. Coordinate packaging material truck deliveries. Plan deliveries as per the production plan. Check storage space before material arrives. Inform the Purchase Manager early about any delay. Handle urgent purchases with proper approval.A3.3 Stock Control Check stock of all materials regularly. Order before stock reaches the reorder level. Check stock plus pending orders before ordering again. Calculate how many days the stock will last. Keep supplier minimum order quantity (MOQ) in mind. Report slow-moving and unused materials. Report materials near expiry. Help in monthly physical stock count.A3.4 Import Support Follow up with overseas suppliers for proforma invoice. Request advance / LC payment through accounts. Collect shipping documents (invoice, packing list, bill of lading, COA, MSDS). Coordinate with customs agent (CHA) for clearance. Track shipment arrival date. Keep an import shipment list updated.A3.5 Export Support Get export order details from the export team. Arrange export labels and cartons. Arrange pallets (fumigated where needed). Arrange shrink wrap and other export packing. Make sure all material reaches before the loading date.A3.6 Material Receipt and Quality Check invoice and e-way bill with every delivery. Check test certificate (COA) with every oil / chemical delivery. Match received material with the PO. Inform quality team for testing. Do not allow use of material before quality approval. Inform supplier in writing about shortage or rejection. Arrange return or replacement of rejected material. Raise debit notes through accounts.A3.7 Bills and Payments Match PO, material receipt (GRN) and supplier bill. Sort out rate or quantity differences with supplier. Check GST number and GST details on bills. Check e-way bill details. Give accounts a weekly list of payments due. Mark MSME suppliers for payment within 45 days. Track advances paid to suppliers.A3.8 Suppliers Collect documents from new suppliers (GST, PAN, bank, MSME). Create new suppliers in Tally / ERP. Keep supplier phone, email and contact person updated. Keep supplier lead time and MOQ updated. Find new suppliers for important materials. Keep record of supplier delivery and quality performance.A3.9 Reports Daily report of pending orders and deliveries. Weekly report of late deliveries. Monthly report of purchases by material and supplier. Monthly report of price changes. Report of slow-moving stock. Check all figures and units before sending.A3.10 Records and Ethics Keep a complete file for every purchase. Keep files ready for audit. Keep supplier prices confidential. Do not accept gifts or favours from suppliers. Follow company purchase rules.A3.11 General & Sales Coordination Coordinate with the sales team on customer order requirements and dispatch dates. Share material availability status with sales before order confirmation. Arrange packing material for urgent and special customer orders. Coordinate with production, stores, dispatch and accounts for smooth order execution. Handle general coordination work assigned by the Purchase Manager / management. Attend internal meetings and follow up on action points.A3.12 Reports Generation from Software Generate purchase, stock and pending-order reports from Tally / ERP. Export data from software to Excel and prepare summaries. Prepare supplier-wise and material-wise purchase reports. Prepare stock ageing and reorder-level reports. Check software data against physical records and correct errors. Share MIS reports with management on time.A4. Daily / Weekly / Monthly WorkDaily Check pending orders and follow up. Check deliveries due today. Check stock of important materials. Update order tracker.Weekly Review stock against reorder levels. Send payment-due list to accounts. Report late deliveries.Monthly Monthly purchase report. Slow-moving stock report. Help in physical stock count. Close completed purchase orders.PART B - EXPECTATIONS FROM CANDIDATEWhat the company expects the candidate to bring and deliver.B1. EligibilityQualification Graduate (B.Com / B.Sc / BBA)Experience 3 to 6 years in purchase, in a manufacturing companyNotice Period Preferably 30 days or lessB2. Skills RequiredB2.1 Analytical Skills Good with numbers. Reorder level and stock calculations. Compares quotations on total cost. Finds mistakes in bills and data. Makes reports in Excel. Understands price changes.B2.2 Operational Skills Hands-on purchase work in Tally / ERP. Daily follow-up discipline. Knows GST and e-way bill. Knows import / export documents. Handles urgent work calmly. Plans work as per production.B2.3 Communication Skills Writes clear emails to suppliers. Speaks politely and firmly on phone. Fluent in Hindi. Working knowledge of English. Coordinates with production, stores, quality, accounts and sales. Informs seniors early about problems.B2.4 Industry Knowledge Basic idea of lubricants (engine oil, gear oil, hydraulic oil). Basic idea of base oil and additives. Basic idea of packaging materials (bottles, buckets, barrels, labels, cartons). Knows COA and MSDS.B3. Software Knowledge Tally / SAP / any ERP - purchase module. MS Excel - VLOOKUP, pivot table, SUMIF. Email (Outlook / Gmail). GST portal - checking GST number.

We are looking for a dedicated Data Entry Specialist to work from home in Ludhiana. This part-time position is perfect for freshers who have completed their 10th grade and are eager to gain experience in data management.Key Responsibilities:- Data Entry: Accurately input and update data in various systems, ensuring completeness and correctness.- Record Keeping: Maintain organized records of data entries, tracking changes and updates as needed.- Quality Assurance: Review and verify data for accuracy, identifying any discrepancies or errors to maintain high-quality standards.- Communication: Work closely with team members to clarify data requirements and provide updates on data entry tasks.Required Skills and Expectations:Candidates should have strong attention to detail, allowing them to enter information carefully and accurately. Basic computer skills are necessary, including familiarity with spreadsheets and office software. Good organizational skills will help in managing information efficiently. Effective communication abilities are also important for coordinating with the team and seeking clarifications. A proactive approach to problem-solving will enhance productivity and ensure timely completion of tasks. This role is suited for motivated individuals ready to learn and grow in a supportive work environment.