Commutec

Vashi, Navi Mumbai

JD- Purchase Billing & Vendor ManagementKey Responsibilities1. Purchase Billing & VerificationVerify vendor invoices with booking details, duty slips, and agreed rate cards.Ensure billing accuracy including KM, hours, toll, parking, and extra charges.Cross-check duty slips and booking data before approving vendor invoices.Ensure vendor invoices are received within the defined cut-off timeline.Identify discrepancies and coordinate with vendors for corrections.2. Cost ControlMaintain updated vendor rate contracts and agreements.Ensure vendors follow agreed pricing and billing formats.3. MIS & Data MonitoringPrepare daily / weekly / monthly Purchase MIS reports.Track unbilled bookings, pending duty slips, and vendor invoice status.Share MIS reports with vendors for review and create the invoice.4. Process ComplianceEnsure all purchase billing processes follow company SOPs.Monitor duty slips closing in the system within defined TAT.Maintain proper documentation and audit readiness.5. CoordinationCoordinate with Operations, Accounts, and Billing teams for smooth invoice processing.Resolve vendor billing disputes and queries.Ensure timely submission of verified invoices to the Accounts team.Key Skills RequiredStrong invoice verification and data analysis skillsVendor negotiation and communication skillsKnowledge of MIS reporting and ExcelAttention to detail and problem-solving abilityGood coordination with cross-functional teamsKey Performance Indicators (KPI)Accuracy of vendor invoice verificationVendor cost optimization through negotiation or Extras deductionsMIS reporting accuracy and timelinessReduction in billing discrepanciesTimely closing of duty slips and purchase invoices

Job description: Handle calls from Client and make reservations onto the online portal. Allocation of reservation to Vendors. Confirm reservation details to Clients. Follow up with drivers for pre-journey confirmation as per fixed schedule and vehicle readiness. Update portal with dispatch details. Maintain strict SLA/TAT for all activities Attend to and provide customer with a solution to any queries/complaints. Must discuss every matter with its supervisor or team leader to get any issue sorted. Coordinate with Vender management department and administrative department forbilling/vendor related queries. Should be confident in troubleshooting any such emerging queries and maintaining highstandards of Service. Prior Car Rental experience preferred.Job Types: Full-time, Fresher, Internship

Responsible for making reservations in the car rental software. billing, coordination with suppliers and administrative functions related to car rental operations.Prior car rental experience will be preferred. - Good working knowledge of Microsoft Excel and Microsoft Outlook is desired.Provide outstanding customer service and respond quickly to needs and complaints.Communicating with customers to answer questions and address concerns about their reservations or rental vehicles. Capable of handling drivers and vendors query. Ensure to receive all phone calls from drivers any hour in day/night.Ensure to track routes to assure on time service.Esure vehicle reaches on time for pickup/drop as per fixed schedules.Ensure that the vehicle is maintained well in terms of cleanliness & basic safety standards.Greeted customers & Provide outstanding customer service at all times.Maintained a positive attitude and professional demeanour at all times.Aggressively pursued reservation bookingsSkills Should have good Oral, written communication and listening skills. Should be an effective communicator, fluent with what he/she is speaking. Should be a computer literate. (Proficient in MS office). Should have the ability to handle multiple calls simultaneously. Should be able to multi-task and be able to manage time effectively Should provide most accurate information into the portal and to customer Good interpersonal and problem-solving skills. Should be flexible enough to adapt to any environment or changes happening in the work. Should be patient enough and quite motivated towards learning new things and execute it effectively on day-to-day basis. Should be able to adapt to interacting with any client and should have good listening skills to validate the data and troubleshoot.

Documents follow up with the vendors.Service documents verification and closing in the software.Purchases documents verify with service documents.Data maintain in the excel sheet and verify on daily basis.Check & Generate Invoices in the software and send to client/vendor.Email Invoices to the clients along with the services documents.Generate MIS reports of the invoices data.Documents Hard copies send to client through courier.Other work of billing departments as per requirement.Skills:Geographical knowledgeDetail OrientedGood in planning and Time managementGood in communication skill (verbal & written)Go getter AttitudeGood in internet surfing

Handle calls from Clients and make reservations on the online portal. Allocation of reservation of Vendors. Prior car rental experience will be preferred. - Good working knowledge of Microsoft Excel and Microsoft Outlook is desired. Confirm reservation details to Clients. Follow up with drivers for pre-journey confirmation as per fixed schedule and vehicle readiness. Update portal with dispatch details. Maintain strict SLA/TAT for all activities. Attend to and provide customers with a solution to any queries/complaints. Must discuss every matter with its supervisor or team leader to get any issues sorted. Coordinate with Vendor management department and administrative department for billing/vendor-related queries. Should be confident in troubleshooting any such emerging queries and maintaining high standards of Service.Skills - Should have good Oral, and written communication and listening skills. Should be an effective communicator, fluent in what he/she is speaking. Should be computer literate. (Proficient in MS Office). Should have the ability to handle multiple calls simultaneously. Should have the ability to handle multiple calls simultaneously. Should be able to multi-task and be able to manage time effectively Should provide the most accurate information in the portal and to the customer Good interpersonal and problem-solving skills. Should be flexible enough to adapt to any environment or changes happening in the work.