Purchase Manager
Cost Savings and Optimization
Definition: Measures the effectiveness in negotiating favorable pricing and terms with vendors to
achieve cost savings in purchase of raw materials, ingredients and other production requirements.
Timeline: Quarterly.
Frequency: Quarterly review.
Target: Achieve a minimum of 10% cost savings on negotiated contracts compared to previous
procurement periods.
SOPs:
Vendor Negotiation: Negotiate contract terms and pricing to achieve cost savings.
Cost Analysis: Analyze pricing data and compare with market benchmarks.
Reporting: Document and report cost savings achieved from negotiations and sourcing
strategies.
Review: Regularly review pricing and procurement strategies to identify further cost-saving
opportunities.
Order Fulfillment Accuracy
Definition: Evaluates the accuracy and timeliness of fulfilling purchase orders, including correct
quantities and on-time delivery, priotising on the basis of urgency and necessity.
Timeline: Monthly.
Frequency: Monthly review.
Target: Achieve a 97% or higher order fulfillment accuracy rate.
SOPs:
Order Management: Track and manage purchase orders to ensure accuracy.
Vendor Coordination: Communicate with vendors to confirm order details and delivery
schedules.
Reporting: Monitor and report on fulfillment accuracy, addressing any discrepancies promptly.
Quality Checks: Implement quality checks to verify order accuracy upon receipt.
Vendor Performance Evaluation
Definition: Assesses the performance of vendors based on delivery timelines, product quality,
and overall reliability. Change according to services and needs.
Timeline: Quarterly.
Frequency: Quarterly review.
Target: Maintain a vendor satisfaction score of 90% or higher, based on performance evaluations.
SOPs:
Vendor Assessment: Evaluate vendors based on delivery performance, product quality, and
reliability.
Feedback Collection: Collect feedback from internal stakeholders and warehouse staff.
Performance Reporting: Prepare and review quarterly reports on vendor performance.
Improvement Plans: Develop and implement improvement plans for underperforming vendors.
Inventory Turnover Ratio
Definition: Measures how efficiently inventory is managed and how often it is turned over within
a given period.
Timeline: Quarterly.
Frequency: Quarterly review.
Target: Maintain an inventory turnover ratio of 6 or higher.
SOPs:
Inventory Monitoring: Regularly monitor inventory levels and turnover rates.
Order Planning: Place purchase orders proactively to maintain optimal stock levels.
Data Analysis: Analyze inventory data to optimize ordering and reduce excess stock.
Reporting: Provide quarterly reports on inventory turnover and recommendations for
improvement.
Purchase Order Processing Time
Definition: Measure the average time taken to process and complete purchase orders from
initiation to fulfillment.
Timeline: Monthly.
Frequency: Monthly review.
Target: Achieve an average purchase order processing time of 3 business days or fewer.
SOPs:
Order Processing: Streamline the process of creating, approving, and placing purchase orders.
Vendor Coordination: Ensure timely communication with vendors to expedite processing.
Tracking: Monitor and track processing times for all purchase orders.
Reporting: Analyze processing times and identify areas for process improvement.
Compliance and Record Accuracy
Definition: Assesses the accuracy and completeness of procurement records and compliance with
company standards and regulations.
Timeline: Monthly.
Frequency: Monthly review.
Target: Achieve 100% accuracy in procurement records and compliance with company policies.
SOPs:
Record Maintenance: Maintain accurate and up-to-date records of all purchase transactions,
including invoices and delivery information.
Compliance Checks: Regularly review procurement activities for compliance with company
policies and industry regulations.
Reporting: Provide monthly reports on record accuracy and compliance status.
Audit: Conduct periodic internal audits to ensure ongoing compliance and accuracy.
Supplier Diversity
Definition: Measures the proportion of procurement spend allocated to diverse suppliers (.,
minority-owned, women-owned businesses).
Timeline: Quarterly.
Frequency: Quarterly review.
Target: Achieve a minimum of 15% of procurement spend with diverse suppliers.
SOPs:
Supplier Identification: Identify and evaluate diverse suppliers for potential inclusion in the
supply chain.
Spend Tracking: Monitor and report on procurement spend with diverse suppliers.
Diversity Goals: Develop strategies to increase procurement spend with diverse suppliers.
Reporting: Provide quarterly reports on supplier diversity and progress towards goals.
5 - 11 Years
1 Openings
Not Disclosed
Online interview
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