Procurement Officer

Grand Continent Hotels Ltd.

key responsibilities

procurement strategy & planning

* develop procurement strategies in line with hotel operations and business objectives.

* forecast demand for goods and services based on occupancy, events, f&b menus, seasonal factors.

* maintain procurement calendar and monitor inventory levels to avoid shortages or overstocking.

vendor management

* identify, evaluate, and select suppliers, ensuring they meet quality, cost, and delivery criteria.

* negotiate contracts, pricing, payment terms, and slas.

* build and maintain strong relationships with existing suppliers; explore new vendors for better terms/quality.

sourcing & purchasing operations

* raise purchase orders, manage approvals, follow through with suppliers to ensure timely delivery.

* ensure specifications (quality, quantity, packaging) of all procured items meet hotel standards.

* coordinate with departments like f&b, housekeeping, engineering, maintenance, front office to ascertain their requirements and delivery schedules.

cost control & budgeting

* track procurement costs; look for cost-saving opportunities (bulk purchase, alternate sources, negotiation).

* monitor and report variances vs budget.

* analyze total cost of ownership, not just upfront price.

quality assurance & compliance

* ensure procured items adhere to quality, safety, hygiene and legal/regulatory norms.

* maintain documentation, vendor contracts, quality records.

* implement periodic vendor audits / performance reviews.

inventory & logistics coordination

* collaborate with stores / inventory teams to monitor stock levels, lead times, shelf life.

* minimize waste, spoilage, and losses.

* work with operations/housekeeping to receive, inspect, and store materials properly.

data, reporting & continuous improvement

* maintain procurement dashboards and kpis (cost savings, supplier lead times, stock-out incidents, vendor reliability, etc.).

* regularly review procurement processes and workflows to find efficiencies.

* keep abreast of market trends, commodity price changes and pass on relevant procurement intelligence.

• Experience

  4 - 8 Years

• No. of Openings

  2

• Education

  B.A, B.B.A, B.Com, Bachelor of Hotel Management, Any Bachelor Degree

• Role

  Procurement Officer

• Industry Type

  Hotel / Restaurant / Hospitality

• Gender

  [ Male / Female ]

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office