Procurement Officer

Key Responsibilities

Procurement Strategy & Planning

* Develop procurement strategies in line with hotel operations and business objectives.

* Forecast demand for goods and services based on occupancy, events, F&B menus, seasonal factors.

* Maintain procurement calendar and monitor inventory levels to avoid shortages or overstocking.

Vendor Management

* Identify, evaluate, and select suppliers, ensuring they meet quality, cost, and delivery criteria.

* Negotiate contracts, pricing, payment terms, and SLAs.

* Build and maintain strong relationships with existing suppliers; explore new vendors for better terms/quality.

Sourcing & Purchasing Operations

* Raise purchase orders, manage approvals, follow through with suppliers to ensure timely delivery.

* Ensure specifications (quality, quantity, packaging) of all procured items meet hotel standards.

* Coordinate with departments like F&B, Housekeeping, Engineering, Maintenance, Front Office to ascertain their requirements and delivery schedules.

Cost Control & Budgeting

* Track procurement costs; look for cost-saving opportunities (bulk purchase, alternate sources, negotiation).

* Monitor and report variances vs budget.

* Analyze total cost of ownership, not just upfront price.

Quality Assurance & Compliance

* Ensure procured items adhere to quality, safety, hygiene and legal/regulatory norms.

* Maintain documentation, vendor contracts, quality records.

* Implement periodic vendor audits / performance reviews.

Inventory & Logistics Coordination

* Collaborate with Stores / Inventory teams to monitor stock levels, lead times, shelf life.

* Minimize waste, spoilage, and losses.

* Work with operations/housekeeping to receive, inspect, and store materials properly.

Data, Reporting & Continuous Improvement

* Maintain procurement dashboards and KPIs (cost savings, supplier lead times, stock-out incidents, vendor reliability, etc.).

* Regularly review procurement processes and workflows to find efficiencies.

* Keep abreast of market trends, commodity price changes and pass on relevant procurement intelligence.

• Experience

  4 - 8 Years

• No. of Openings

  2

• Education

  Graduate (B.A, B.B.A, B.Com, BHM)

• Role

  Procurement Officer

• Industry Type

  Hotel / Restaurant / Hospitality

• Gender

  [ Male / Female ]

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office