Pharma Tender Executive

Key Responsibilities

Pharma Tender Operations

Tender Identification & Tracking: Regularly monitor online government portals (., GeM, e-Procurement), hospital portals, and institutional notices for relevant pharmaceutical bids, institutional supply tenders, and rate contracts.

Document Preparation & Bidding: Prepare complete tender documentation, including technical bids, commercial offers, Earnest Money Deposit (EMD) requests, Bank Guarantees, and compliance certificates (., WHO-GMP, COPP, Mfg License, Price Schedules).

Vendor & Regulatory Liaison: Coordinate with internal quality assurance, regulatory affairs, and manufacturing teams to collect valid drug test reports, stability data, and batch manufacturing records required for tender submissions.

Submission & Tracking: Submit online and physical bids strictly within published deadlines; attend online/offline tender openings and track technical/financial evaluation outcomes.

Contract & Order Execution: Track awarded rate contracts, coordinate with logistics for timely supply order fulfillment to government hospitals/institutions, and follow up on outstanding tender payments and EMD refunds.

Office Coordination & Administration

Front Office & Communication: Manage incoming office phone calls, official s, postal correspondence, and courier dispatch/receipt.

Documentation & Archiving: Maintain systematic physical and digital filing systems for company licenses, drug certificates, vendor agreements, and completed tender archives.

Cross-Departmental Support: Assist sales, accounts, and dispatch teams with generating sales invoices, purchase requisitions, dispatch slips, and routine data entry in ERP/Excel systems.

Inventory & Office Upkeep: Monitor office inventory (stationery, computer accessories, pantry supplies), order replenishment stock, and coordinate vendor/facility maintenance services.

• Experience

  2 - 3 Years

• No. of Openings

  1

• Education

  Graduate (B.Pharma)

• Role

  Pharma Tender Executive

• Industry Type

  Pharma / BioTech / Clinical Research

• Gender

  [ Male / Female ]

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office

• Face Interview Location

  Impact HR and KM Near Canada Corner Signal Ravi Chambers Basements Below Laminate Gallery, Nashik-