- Coordinate and manage daily schedules: The personal secretary will be responsible for arranging and organizing the employer's calendar, including appointments, meetings, and events.
- Handle communication: The candidate will be in charge of answering phone calls, responding to emails, and relaying messages to the employer in a timely and professional manner.
- Manage documents and files: Keeping track of important documents, such as contracts, reports, and presentations, will be a key aspect of this role.
- Assist with travel arrangements: The personal secretary will help make travel plans, book accommodations, and prepare travel itineraries for the employer.
- Provide administrative support: This will include tasks like filing paperwork, typing up documents, and maintaining office supplies.
Skills and Expectations:
- Excellent organizational skills: The candidate must be able to multitask, prioritize tasks, and manage time effectively.
- Strong communication skills: Clear and professional communication, both written and verbal, is essential for this role.
- Attention to detail: The personal secretary must be meticulous and thorough in handling tasks and managing information.
- Proficiency in basic computer skills: Knowledge of Microsoft Office, email systems, and other office software is required for this position.
- Ability to maintain confidentiality: Handling sensitive information and maintaining discretion is crucial in this role.