Office Coordinator

Pacific Placements and Business Consultancy Pvt. Ltd.

Job Role: Office Coordinator

Responsibilities:

Administrative Support:

Provide administrative support to various departments, including handling correspondence, managing calendars, and organizing meetings.

Reception and Front Desk Management:

Greet and assist visitors, clients, and employees at the front desk.

Answer and direct incoming calls to the appropriate personnel.

Facilities Management:

Coordinate office maintenance, repairs, and renovations as needed.

Manage relationships with vendors and service providers.

Office Supplies and Inventory:

Monitor and maintain office supplies inventory.

Place orders for supplies and equipment as necessary.

Travel Coordination:

Assist in making travel arrangements for employees.

Coordinate travel itineraries, bookings, and expense reports.

Event Planning:

Assist in organizing company events, meetings, and conferences.

Coordinate logistics, catering, and audiovisual requirements.

Documentation and Filing:

Maintain and organize office files, records, and documentation.

Ensure compliance with record-keeping policies.

Communication Coordination:

Facilitate communication within the office and between departments.

Distribute internal communications and announcements.

Employee Onboarding:

Assist in the onboarding process for new employees.

Prepare workspaces, equipment, and supplies for new hires.

Health and Safety Compliance:

Ensure compliance with health and safety regulations.

Coordinate emergency preparedness and evacuation procedures.

Meeting Coordination:

Schedule and coordinate internal and external meetings.

Prepare meeting agendas, materials, and minutes as needed.

Qualifications:

Communication Skills:

Excellent verbal and written communication skills.

Professional and courteous communication with internal and external stakeholders.

Organizational Skills:

Strong organizational and multitasking abilities.

Attention to detail in managing schedules, events, and supplies.

Experience : 0 - 1 Years

No. of Openings : 1

Education : Higher Secondary, Diploma, B.A, B.Com

Role : Office Coordinator

Industry Type : Recruitment Consulting / Staffing Services

Gender : Female

Job Country : India