Executive Assistant to Director - Full Time

1. Diary & Time Management

Complex Scheduling- Manage a high-volume, rapidly changing calendar with precision.

Strategic Prioritization- Evaluate and rank meeting requests based on the CEO’s goals and deadlines.

Gatekeeping- Act as a buffer to filter out low-priority requests and protect the CEO’s focus time.

2. Communication & Correspondence**

Inbox Management-Screen, sort, and respond to emails and phone calls on the CEO’s behalf.

Executive Drafting- Write high-level correspondence, internal memos, and initial drafts for speeches or presentations.

Professional Representation- Serve as the first point of contact, ensuring a polished image for the CEO’s office.

3. Global Travel & Logistics

End-to-End Planning- Coordinate complex domestic and international itineraries (flights, visas, and ground transport).

Preference Tracking- Maintain a personal profile for the CEO regarding seating, dietary needs, and hotel favorites.

Contingency Planning- Provide real-time support for last-minute changes or travel disruptions.

4. Meeting & Executive Support

Agenda Preparation-Collate briefing papers and research notes before every major meeting.

Documentation-Attend meetings to record minutes and distill them into actionable points.

Task Tracking-Follow up with senior management to ensure action items are completed as requested.

5. Personal & Lifestyle Management

Private Logistics-Manage personal appointments, family travel, and household errands.

Estate/Staff Oversight-Act as the liaison for household staff, vendors, or property management.

Event Planning- Organize private dinners, social engagements, or family events to ensure a seamless daily flow.

6. Strategic Liaison Role

Stakeholder Management- Act as the primary bridge between the CEO and the Board of Directors or key investors.

Confidentiality- Maintain total discretion regarding sensitive business data and personal information.

Cross-Functional Collaboration-Partner with the executive leadership team to streamline internal projects.

Ideal Candidate Profile (Quick Check)

Education- Bachelor’s degree in Business Administration or a related field preferred.

Experience- 5+ years supporting C-level executives.

Traits- Exceptionally organized, unflappable under pressure, and highly intuitive.

• Experience

  4 - 7 Years

• No. of Openings

  5

• Education

  Graduate

• Role

  Executive Assistant

• Industry Type

  Manufacturing / Production / Quality

• Gender

  Male

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office

• Face interview location

  Roongtha Shopping Hub,Near Jogging Track,kamod nagar,Indira nagar,