EA Job Vacancies in Pune

Position: Executive Assistant to Managing DirectorLocation: Baner / Bhandarkar Road / Camp, PuneExperience: 35 years as an EA or Secretary to MD/DirectorKey Requirements:Exceptional follow-up skills, Fluent in English , Good at MS Office (Word, Excel) and Google Tools (Sheets, Forms, Docs), Strong confidentiality and precision in communication, Professional and proactive, Excellent in follow-up & coordination. Education: Graduate from secretarial college or similar field or Graduation, Diploma in Aviation.Salary: 40,000 to 50,000 per month (plus PF, Gratuity, Bonus, Laptop, SIM & Phone)________________________________________Key Responsibilities: Complete task tracking ownership: Maintain and update a shared Google Sheet daily for tasks, ensuring nothing is missed. No forgetting of tasks assigned: Even if assigned via WhatsApp, verbal instructions, or task sheets follow-ups and closures are your responsibility. Protect the MDs time:o Meetings must be ready to start on time (participants, presentations, screen connections).o Anticipate logistical needs and prep the meeting rooms, teams, materials in advance. Manage Calendar: Daily scheduling, travel planning (domestic and international), time blocking to ensure MDs day is smooth. Coordinate and monitor all dealership team tasks: Ensure continuous execution and follow-up across departments. Prepare and maintain MOMs (Minutes of Meetings) with clear actionables and deadlines. Handle personal tasks: family appointments, insurance claims, etc. professionally and discreetly. Communication Management: Draft letters, MIS reports, and official communication with highest standards. Travel Management: Flights, visas, hotels, cabs both for MD/ his family and any team as needed. Confidentiality: Handle business and personal information with absolute discretion. Follow-up skills at a world-class level No task should ever be forgotten. Excellent English, Hindi, and Marathi understanding To communicate effectively across teams, vendors, staff. Highly organized Expert at handling multiple priorities without confusion. Technologically comfortable Google Sheets, MS Office (Excel, Word, PPT), WhatsApp, Gmail, Calendar. Professional Appearance and Demeanor Neat, composed, polite yet firm. Longevity Looking for a stable candidate willing to commit long-term (Minimum 3+ years). Thick-Skinned Professionalism Must handle direct feedback without ego; the focus is always on getting the work done. Meeting Preparedness Before MD enters any meeting, everything should be ready (attendees, documents, screens, connections).Tools that you must master: Google Sheets (Task Tracker) WhatsApp (for task assignment and updates) Gmail (for daily correspondence) Google Calendar (for meetings) MS Excel (for data handling, if needed) Skills Self-Assessment: (Scale: 1 - No knowledge, 5 - Expert Level)Skill Rate Yourself (1 to 5)Google Sheets MS Excel (Vlookup, Pivot, Linking Sheets) Google Calendar Management Drafting Formal Emails / Letters English Fluency (Verbal & Written) Hindi Understanding (Verbal & Written) Marathi Understanding (Verbal & Written) Handling Domestic & International Travel Bookings Organizing Meetings and Preparing Setup (Screen, Computer, Participants) C. Technical Skills13. How proficient are you with these (rate yourself 1-5):o MS Wordo MS Excel (Pivots, Vlookup, Linking Sheets)o MS PowerPointo Google Sheets, Forms, Docs14. In Excel, can you:o Create a pivot table?o Link data from two different sheets?o Use VLOOKUP or HLOOKUP? (Optional: conduct a live mini-test)15. How comfortable are you managing Google Calendar scheduling across different time zones?

? Providing top-level administrative support to the CEO, including handling communication across the organization? Acting as the administrative point of contact between the CEO and various joint venture partners and service providers? Liaising between the Heads of the departments and the CEO? Maintaining the executive's schedule, meetings, conference, and business travels (as needed) efficiently and effectively; Plans, coordinates and ensures the CEOs schedule is followed and respected.? Providing accurate references for the CEO by recording, maintaining, and securing detailed discussion notes.? Overseeing and tracking special projects spearheaded by the CEO and producing reports and updates as needed? Completes a variety of tasks for the CEO? Prioritizes and follows up on issues and concerns addressed to the CEO which includes (but are not limited to) those of a sensitive or confidential nature.? Documents incoming or proposed special projects of the CEO.? Manages and coordinates executive communications, responding to emails, drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.? Handles documents by analyzing, reviewing, and recommending revisions, as necessary.? Works closely and effectively with the CEO to keep well informed of upcoming commitments and responsibilities, following up appropriately.Requirements:? Loyal, resilient, dedicated and committed to working long-term? Proactive and service-oriented with a pleasing personality? Possesses a high level of energy, enthusiasm, and emotional maturity and intelligence? Keen attention to details with ability to track and manage multiple projects simultaneously? Professional experience as an Executive Assistant reporting directly to the CEO is a plus.? Can work from 9 AM to 5 PM Berlin time and occasionally on weekends as the CEO may requireTO APPLY CLICK ON THIS LINK